school Cedar Hill ISD
IFCB Posted : Nov 8, 2021
Bid Deadline : Monday, Dec 20, 2021

Questions Due By : Thursday, Nov 18, 2021
Applicant Address : Cedar Hill, TX 75106
IFCB ID : 220003687

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·        If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·        LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS FOR PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.


Services and Equipment Requested :

Category One:

Leased Lit Fiber – 1GB bandwidth. The connection is from 285 Uptown Blvd to 202 E Beltline Rd, Cedar Hill, TX 75104. Please include pricing for 1, 3, and 5 year contract terms. 

 
LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Category Two:

 

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit either November 16th, 2021 from 8:00am to 12:00pm or November 17th, 2021 from 12:00pm to 4:00pm . Vendors will meet at 285 Uptown Blvd. Cedar Hill, TX 75104 #300 in the CHISD Technology Office in the Lower Level. Vendors will check in with Neil Bolton.

 

INTERNAL CONNECTIONS

 

Project A: Switches

 

The goal of this project is to replace all of the District’s 8+ year old campus edge Cisco switches.  Bids should include DNA Advantage licensing.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

152

Cisco 9300 48p UN

Modules, GBIC, Transceivers

152

Cisco Stack- T1- 1M

 

NOTE: We are requesting Switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

 

Project B: Wireless Access Points

 

District is adding additional WAPs for high population areas. Bids should include WAP licenses.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

40

Cisco Catalyst 9130

 

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Wireless Access Points must be compatible with existing Cisco WLC 5520 v8.5 wireless LAN controller.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS FOR PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

 

Project C: UPS/Battery Backups

 

District is replacing their 8+ year old UPS infrastructure in campus MDF and IDF rooms.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

UPS/Battery Backups

50

APC SRT 5KXLT-5KTF

UPS/Battery Backups

50

APC SRT 192BP2US

UPS/Battery Backups

6

APC SRT1500XLA

UPS/Battery Backups

7

APC SRT48BP

 

 

PROJECT A, PROJECT B, AND PROJECT C NOTE: Please indicate on your bid if you are a member of one of the following purchasing cooperatives: DIR, Buyboard, TIPS, TCPN, Goodbuy, EPCNT, NCPA, TX Smart Buy, or PACE.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2022_C2_Bidding_Instructions86.pdf
Cedar_Hill_C2_COVER_PAGE.pdf

You need to login / register to upload bid.

Questions Received with Applicant Answers   ( Ask Questions? )




Would the outlet types on the Cyberpower OL5KRTHD work for you, as they do not exactly match that of the APC unit? Below is the outlet type. 2 × NEMA L6-20R, 2 x NEMA L6-30R, 6 NEMA 5-20R, hardwire terminal

Answer:

When I looked up the CyberPower OL5KRTHD I did not see 6 NEMA 5-20R outlets available. If the unit has 6 NEMA 5-20R then it can be supported. 

Would you pls provide number of sites for deployment? And associated switch/AP count per site?

Answer:

Highlands

9 Switches

2 APs


Waterford Oaks

9 Switches

2 APs


Lake Ridge

9 Switches

2 APs


Collegiate Prep

11 Switches

2 APs


TLC

7 Switches

 
Permenter

13 Switches

5 APs


Coleman

13 Switches

5 APs


STEM

18 Switches

7 APs


High School

39 Switches

9  APs

Totals:

12 Campuses

152 Switches

40  APs

CRW Consulting here, below are the Q&As from the walkthrough.

Answer:

Are you replacing existing access points or adding access points?

We are only adding access points.

 

What model switch are you replacing?

Cisco 3750x

 

Are patch panels Cat 6?

Most patch panels are Cat 5e, some are Cat 6

 

What are you doing with the switches that are coming out?

We are keeping them for now to repurpose or recycle later.

 

What type of fiber patch cables do you have between distribution rooms?

Multimode 62.5/125

 

Do you want internal or external antennas on the wireless access points?

Internal only (Cisco Catalyst 9130AXI Access Point)

 

Do you want redundant power supplies on the switches?

Single power supplies, dual fan modules

 

Who will design the code configuration for the switches?

Cedar Hill ISD technology

 

What kind of UPS's are used in the district, rack mounted or tower.

We have a mix of both

 

Length of DNA license requested?

3 Years for DNA 1 year of SmartNet

 

What is the oldest model of access point currently in use? 

Cisco Catalyst 3602

 

Will you use existing patch cables?

Yes

 

What kind of uplink will you need between distribution rooms and datacenter?

Catalyst 9300 Model C9300-NM-8X

 

How many uplinks will you need between distribution rooms and datacenter?

62

Are you interested in Lithium Ion batteries in the UPS's?

Yes, but not required.

 

Are the specs for UPS's requested matching electrical in room.

Yes, if not CHISD will make any necessary electrical changes.

 

Who will install the UPS's?
CHISD staff will handle all installations.

 

Who will remove the UPS's?

CHISD will remove and recycle all existing UPS's.

 

What warranty do you want on the UPS's?

The standard includes warranty.

 

Is the extra UPS battery for extended run time?

Yes

 

Are racks 2 or 4 post?
The racks on campuses are 2 post.

 

 

Do you want web cards in the UPS's?
Any monitoring options can be included by are not mandatory.