All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.
· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
· Please include the correct Service Provider Identification Number (SPIN) on your bid.
· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
· Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.
· Contracts must not prohibit SPIN changes.
· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.
· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
· If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.
· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
Category Two:
Vendors wishing to bid on internal connections can attend a voluntary site visit either November 10th, 2021 or November 17th, 2021. Both will begin at 10am. Vendors will meet at the admin office - 3504 NBU, Prague, OK 74864. Vendors will check in with RJ Stokes.
INTERNAL CONNECTIONS
The switches, router, wireless access points and wireless controller will require installation and configuration. Vendors should provide all appropriate licensing for all equipment for 5 years.
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
|
Cabling |
100 |
Cat 6 – cable drops |
Firewall Service and Components |
1 |
SonicWALL |
Router |
1 |
District prefers equipment with cloud-based applications |
Switches |
30 |
Extreme 48 port POE |
UPS/Battery Backup |
10 |
Must be able to utilize a standard 120v receptable |
Wireless Access Points |
200 |
District prefers equipment with cloud-based applications. |
Wireless Controller |
1 |
District prefers equipment with cloud-based applications. |
NOTE: We are requesting WAP, Controller and switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
2022_C2_Bidding_Instructions82.pdf |
PRAGUE_C2_COVER_PAGE.pdf |
Answer:
All switches and APs are currently Extreme and all new equipment will be replacing the current equipment. Cloud based as in no onsite controller.
Answer:
Yes we are willing to accept equivalent hardware quotes. No outdoor cabling or APs are required and no protective coverings and no wireless bridges needed. I will work on maps to provide
Answer:
UPS backups should be rack mount and the 1500va is preferred. These will be replacing current units so we have plenty of available rack space. We have plenty of rack space for more network drops. We most likely will need more patch panels and cable management.
Answer:
1GB and we have no plans on changing it
Answer:
We do not need aggregation switch and we do not require multigig ports for the APs. This is one campus with multiple buildings. All within a relatively close proximity.
Answer:
All connections are data connections.
No
The drops will be at a few different locations. Mostly drop grid ceilings but different wall construction.
1GB bandwidth
1ISP
Students are 1:1
100 staff and 1000 students
1 Firewall for the district / anti spyware, intrusion protection, gateway antivirus, ATP, Content Filtering
5year
Replacing switches
The switches will be going in different racks across the district
Stacking will be required in a few areas
No transceivers
UPS will replace current ups all in standard wall network racks
No network card needed
Gyms Qty 3, cafeterias Qty 3, and libraries Qty 3 are all on this campus. No lift
Answer:
It is for a routing switch and we currently are using an extreme switch. We will need 2 aqua SFP, 1 SM, 3 MM SFPs
We have no current plans to implement DPI-SSL at this time.