school Prague School District 103
IFCB Posted : Nov 5, 2021
Bid Deadline : Thursday, Dec 16, 2021

Questions Due By : Thursday, Nov 18, 2021
Applicant Address : Prague, OK 74864
IFCB ID : 220003487

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


Services and Equipment Requested :

Category Two:

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit either November 10th, 2021 or November 17th, 2021. Both will begin at 10am. Vendors will meet at the admin office - 3504 NBU, Prague, OK 74864. Vendors will check in with RJ Stokes.

 

INTERNAL CONNECTIONS

 

The switches, router, wireless access points and wireless controller will require installation and configuration.  Vendors should provide all appropriate licensing for all equipment for 5 years.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

100

Cat 6 – cable drops

Firewall Service and Components

1

SonicWALL

Router

1

District prefers equipment with cloud-based applications

Switches

30

Extreme 48 port POE

UPS/Battery Backup

10

Must be able to utilize a standard 120v receptable

Wireless Access Points

200

District prefers equipment with cloud-based applications.

Wireless Controller

1

District prefers equipment with cloud-based applications.

 

NOTE: We are requesting WAP, Controller and switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2022_C2_Bidding_Instructions82.pdf
PRAGUE_C2_COVER_PAGE.pdf

You need to login / register to upload bid.

Questions Received with Applicant Answers   ( Ask Questions? )




Are the switches requested going to be replacing existing switches or adding to your infrastructure? What kind of switches are you using now? Are the Access Points replacing an existing system or adding to an existing AP network? What are you referring to when asking for "cloud-based applications"?

Answer:
All switches and APs are currently Extreme and all new equipment will be replacing the current equipment. Cloud based as in no onsite controller. 

Will you accept equivalent's for Sonic Wall Firewall and Extreme Switches? Will any of the low voltage cabling be outdoor? If so, will boring, trenching, or aerial work be required? Will a lift be required? Will protective covering be required for AP's in a gymnasium area? Will any of the AP's be outdoor? Will a wireless bridge be required to connect any external buildings? Is a map of MDF and IDF locations available?

Answer:

Yes we are willing to accept equivalent hardware quotes. No outdoor cabling or APs are required and no protective coverings and no wireless bridges needed. I will work on maps to provide

Will the UPS Battery backup's be tower or rack mount? What size UPS -- (1500VA 900w)? If rack mount, how much rack space is available? Will these be replacing existing? For the cabling, is rack space available? If so, will additional Patch Panels and Cable Management be required?

Answer:

UPS backups should be rack mount and the 1500va is preferred. These will be replacing current units so we have plenty of available rack space. We have plenty of rack space for more network drops. We most likely will need more patch panels and cable management. 

What is your current bandwidth? Do you plan on upgrading your bandwidth?

Answer:

1GB and we have no plans on changing it

Are up want a Aggregation Switch? Are you want MultiGIG ports for the access points? How many different sites are these equipment going in?

Answer:

We do not need aggregation switch and we do not require multigig ports for the APs. This is one campus with multiple buildings. All within a relatively close proximity. 

QUESTIONS FOR E-RATE 470/RFP CAT6 CABLING: --Will all requested Cat6 cabling be for data locations? --Will all requested Cat6 cabling be for wireless access points? --Will all requested Cat6 cabling be for data and wireless access points? --If so, how many of each (data and wireless)? --What is the building construction – type of walls for data locations: Sheetrock, Cinder Block, etc.? --What is the building construction – type of ceiling: Drop (ceiling tiles), Open, Solid? --Will a lift be needed for any cabling runs – Gym, Auditorium, etc.? --Are there maps/floor plans that show locations of cabling? FIREWALL: Sizing --What is your bandwidth from your ISP? --What is your anticipated bandwidth over the lifespan of this appliance? --Are you going to inspect East/West traffic (internal)? If yes, what is your internal bandwidth? --Are you connected to multiple ISPs? --How many staff and students do you have? --What is your anticipated growth in staff and students over the lifespan of this appliance? --How many devices are concurrently connected? What types of devices? Are your students 1:1? --What is your anticipated device growth over the lifespan of this appliance? Architecture --What is the current firewall make and model? --What security bundle do you currently have? --Are you planning to deploy an active/passive high availability pair? (A/P HA) --Do you have a disaster recovery (DR) site? If yes, how is the DR site connected to the central office (CO)? --How many VPNs do you have and what type? --For districts, what is the architecture for individual schools? Do they each have firewalls or is all traffic backhauled through the CO for inspection? Function --What security services do you need on the firewall? ----Content Filtering ----Application Intelligence and Control ----Intrusion Detection and Prevention ----Anti-Spyware ----Gateway Anti-Virus ----Botnet Filter ----Geo-IP Filter ----Advanced Threat Protection --Are you planning to implement DPI-SSL? --How many subscription years for security services bundle? 1YR, 3YR or 5YR ROUTER: --Is a routing switch? --Is this replacing a cloud-based router? --What is the current router make and model? SWITCHES: --Are you replacing existing switches or adding to existing switch network? --Are the switches going into the same network closet/rack? --Do you need stacking? --Is there any need for copper or fiber SFP/SFP+ modules/transceivers? --If so, what type - Copper, Multi-mode Fiber or Single-mode Fiber? And quantity. --If so, what speed - 1G or 10G? And quantity? --Do you need any multi-gig switch ports? UPS: --What size, 24/48-port & PoE switches, and how many switches will be plugged into the UPS? --Are the UPS units going into floor mount enclosed cabinets? -- Are the UPS units going into floor mount 2-post or 4-post open frame racks? -- Are the UPS units going into wall mount enclosed cabinets? If so, what size of cabinet? -- Are the UPS units going into wall mount open frame racks? If so, what size of rack? --Do you need a network card in each UPS? WIRELESS ACCESS POINTS: --Are there any high-density areas such as Gym, Café or Library that would require a more-robust wireless access point? --If high density is needed, how many locations? --Is a lift needed in any areas? --If adding to existing, do you need Cat6 network cabling for new wireless access points? --If cabling is needed, is a scissor lift required?

Answer:

All connections are data connections.

No

The drops will be at a few different locations. Mostly drop grid ceilings but different wall construction. 

1GB bandwidth

1ISP

Students are 1:1 

100 staff and 1000 students

1 Firewall for the district / anti spyware, intrusion protection, gateway antivirus, ATP, Content Filtering

5year

Replacing switches

The switches will be going in different racks across the district

Stacking will be required in a few areas

No transceivers

UPS will replace current ups all in standard wall network racks

No network card needed

Gyms Qty 3, cafeterias Qty 3, and libraries Qty 3 are all on this campus. No lift

Router - Is this for a routing switch? What routing protocols are needed? What make and model is being replaced? Transceivers - What make and model of SFP/SFP+ transceivers does district have to use in new switches? Firewall - Does the district plan to implement DPI-SSL on new firewall?

Answer:

It is for a routing switch and we currently are using an extreme switch. We will need 2 aqua SFP, 1 SM, 3 MM SFPs

 

We have no current plans to implement DPI-SSL at this time.