school McDonald County School District
IFCB Posted : Nov 2, 2021
Bid Deadline : Sunday, Nov 14, 2021

Questions Due By : Sunday, Nov 14, 2021
Applicant Address : Anderson, MO 65672
IFCB ID : 220003093

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·        If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·        INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·        LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·        DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire project.  Bids for individual components of the project will be disqualified.


Services and Equipment Requested :

UPDATE 11/15/2021: This 470/IFCB# 220003093 has been cancelled and replaced with 470/IFCB# 220004362 

UPDATE 11/08/21: The Category Two - MIBS section of this IFCB has been cancelled. 

UPDATE 11/05/21: The Category Two- Internal Connections section of this IFCB has been cancelled. 

Category One:

Internet Access – Please provide bids for 3 GB bandwidth. The terminating address for this circuit is located at McDonald County High School - 100 Mustang Drive, Anderson MO 65672.

 

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Leased Lit Fiber – 3 x 250 Mb connections from the McDonald County High School hub site located at 100 Mustang Drive, Anderson MO 65672 to the following end points:

·        250 Mb – Noel Elementary 318 Sulphur St, Noel, MO 64854

·        250 Mb – Noel Primary 14762 W. State Hwy 90, Noel, MO 64854

·        250 Mb – Southwest City Elementary 411 Academy Street, Southwest City, MO 64863

 

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Leased Lit Fiber – 1 x 50 Mb connection from the McDonald County High School hub site located at 100 Mustang Drive, Anderson MO 65672 to the following end points:

·        50 Mb – Rocky Comfort School 14814 East State Highway 76, Rocky Comfort, MO 64861

 

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Category Two:

INTERNAL CONNECTIONS

Installation, activation, and configuration must be included with all bids and all cable runs tested.

 

There is another document associated with this IFCB available for download that details the equipment the district wishes to purchase.

 

NOTE: We are requesting WAP and switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Switches and wireless access points must be compatible with existing Aruba equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

 

MIBS:

The district would like MIBS service for district owned equipment.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

1

Aruba 3810M

Switches

2

Aruba 2930F

Switches

2

Alcatel OS6350-P10

Switches

64

Alcatel OS6350-P24

Switches

9

Alcatel OS6450-P10

Switches

12

Alcatel OS6450-P24

Switches

14

Alcatel OS6450-P48

Wireless Access Points

319

Alcatel OAW-AP205

Wireless Access Points

26

Alcatel OAW-AP225

Wireless Access Points

28

Alcatel OAW-AP305

Wireless Access Points

1

Aruba AP-365

Wireless Access Points

28

Aruba AP-375

 

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire project.  Bids for individual components of the project will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

MCDONALD_C2_COVER_PAGE.pdf
Prevailing_wage.pdf
McDonald_Y25_C2_Info.xlsx
2022_C2_Bidding_Instructions78.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




1) Will the district consider alternate bandwidth speeds? Our pricing is the same at 1Gb as it would be at 250mbps so we would like to propose alternate bandwidth speeds so that the district can forecast your future bandwidth needs. 2) The RFP does not indicate what the district wants delivered at the hub? Are you asking for/allowing over subscription? Basically, I'm asking if you want the sum of the parts to equal what is delivered at the hub. For example, if you want 1Gb to be delivered to your 3 edge sites, then you would be asking for 3Gb to be delivered at the hub. It is very common for districts to only clarify what they want delivered at their edge sites and to neglect to mention the hub. This allows incumbents to over-subscribe your network. 3) Will you allow alternate contract lengths? We typically offer districts 5 and 10 year contracts. The E-Rate Special Construction Rule allows districts to drastically buy down their monthly for life. This rule is a game changer and we allow districts to pay off any remaining construction costs after Special Construction over 4 years. Using a three year contract would not allow you to take full advantage of the cost savings associated with Special Construction. Taking these savings into consideration shows 20-year Total Cost of Ownership (TCO) as E-Rate requires. 4) Are you interested in bidders providing voluntary renewal pricing? We would be happy to provide multiple voluntary renewals with multiple bandwidth speeds so that the district can forecast their future bandwidth needs/costs. 5) Does the district have any district owned fiber and/or conduit between any of these sites? Or any conduit going into building entries? If so, this would lower construction costs. We want to make sure our estimate is as accurate as possible.

Answer:

1. No, our 470 only covers the specified bandwidth.

2. Please bid the amount specified in the IFCB.

3. I'm open to looking at other contract options.

4. I'm open to looking at voluntary renewal pricing

5. We own the fiber in the ground between the sites. All conduit is in place, not sure if there is room in the conduit for more fiber.

"5. We own the fiber in the ground between the sites. All conduit is in place, not sure if there is room in the conduit for more fiber." We wanted to clarify the above response to a previous question. The district's current 471 shows that the fiber provider between these sites is Ozark Telephone. Just wanted to clarify if this is district owned fiber or if you are leasing this service from Ozark Telephone?

Answer:

You can disregard the answer about the district owned fiber – you should assume there is no existing conduit or fiber that can be used. You are correct, we do lease the fiber.