school Waller ISD
IFCB Posted : Nov 2, 2021
Bid Deadline : Tuesday, Dec 14, 2021

Questions Due By : Friday, Nov 12, 2021
Applicant Address : Waller, TX 77484
IFCB ID : 220003092

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance or MIBS of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION BMIC – Vendors must return the attachments package with proper signatures. Any bids submitted without proper signatures for all forms in the attachment package will be disqualified.

 


Services and Equipment Requested :

Category 2

Internal Connections – There is another document available to download with details.

DISQUALIFICATION INTERNAL CONNECTIONS – Vendors must return the attachments package with proper signatures. Any bids submitted without proper signatures for all forms in the attachment package will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

Basic Maintenance of Internal Connections (BMIC) - There is another document available to download with details.

DISQUALIFICATION BMIC – Vendors must return the attachments package with proper signatures. Any bids submitted without proper signatures for all forms in the attachment package will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Waller_CSP.docx

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Questions Received with Applicant Answers   ( Ask Questions? )




Good morning, The bid should be submitted through CRW ebid, or the sealed hardcopy should be mailed to the customer ? Do you require DNA licenses ? For how long ? Essentials, advantage or premier ? Do you require SmartNet services ? For how long ? Could you please confirm that you require 61 units of C9300 switches ? There are no QSFP-40G-LR4-FL transceivers; there are QSFP-40G-LR4-S= and QSFP-40G-LR4=; we have selected the QSFP-40G-LR4=. Will you accept Cyber Power or Tripp Lite equivalent of the UPS ? Will you accept Cisco APs ? Will you accept proposals only for the Cisco part ? Could you please confirm that you need installation and initial configuration ? Do you need data drops for the APs ? Thank you

Answer:

All bids must be submitted using the CRW IFCB system.

 

Do you require DNA licenses ? For how long ?

 

NO

 

 Essentials, advantage or premier ?

 

 Essentials

 

 Do you require SmartNet services ?

 

yes

 

 

 For how long ? 3 Year

 Could you please confirm that you require 61 units of C9300 switches ?

 65

 

 

 

There are no QSFP-40G-LR4-FL transceivers; there are QSFP-40G-LR4-S= and QSFP-40G-LR4=; we have selected the QSFP-40G-LR4-.

 

Should Be QSFP-40G-LR-S transceiver.

 

 

 Will you accept Cyber Power or Tripp Lite equivalent of the UPS ?

 

Yes

 

 

 Will you accept Cisco APs ? 

 

No - BIDS MUST BE COMPATIABLE WITH OUR EXISTING ARUBA WIRELESS EQUIPMENT

 

 

Will you accept proposals only for the Cisco part ?

 

Yes

 

 Could you please confirm that you need installation and initial configuration?

yes to both 

do you need data drops for the APs ?

 NO

Is the structured cabling for the fiber, CAT6E and MDF/IDF panels to interconnect the switches and WAPs part of this RFP, or will there be a separate RFP covering that?

Answer:
It is not part of this RFP and will be completed by the structured cable vendor with the building contractor. All cabling for connection will be in place already.

Is the specific vendor make and model of equipment identified in 4.3.1 Network Equipment (i.e. Cisco) and 4.3.2 Wireless Access Points (Aruba) mandatory, or are equivalent products from other vendors acceptable?

Answer:

We do need the equipment bid to be compatible with our existing Cisco and Aruba infrastructure. Bids for functionally equivalent equipment, if compatible will be accepted.