school Lebanon School District R3
IFCB Posted : Oct 29, 2021
Bid Deadline : Monday, Dec 13, 2021

Questions Due By : Friday, Nov 12, 2021
Applicant Address : Lebanon, MO 65536
IFCB ID : 220002939

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


Services and Equipment Requested :

UPDATE 11.15.21 - The bid deadline has been updated to 12.13.21.


Category Two:

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit on November 9, 2021, through November 11, 2021 after 2:55PM. Vendors will meet at 2700 Buzz Pride Drive, Lebanon, MO 65536. Vendors should RSVP to Chris Clamme at cclamme@lebanon.k12.mo.us  to set up a time for a site visit on November 9, 2021, through November 11, 2021, after 2:55PM.  Vendors should provide at least 2 days’ notice. THIS EMAIL IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.

 

INTERNAL CONNECTIONS

Switch replacement at the districts middle school facility.  Install, configure, and deploy hardware. Includes removal/recycling of existing UPS hardware and installation of new UPS hardware.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

19

Cisco Catalyst 9200L 48 port, PoE+, 4x10Gb (or newer model)

Switches

4

Meraki MS350-24P

Switches

4

MS355-L3 Stck Cld-Mngd 24GE, 8xmG UPOE Switch

Switches

1

Meraki MS350-48LB

Switches

1

MS355-L3 Stck Cld-Mngd 48GE, 24xmG UPOE Switch

UPS/Battery Backup

14

Eaton 9PX1500RT-L UPS

Switch Licensing

18

C9200L Network Essentials, 48-port license

Switch Licensing

18

C9200L Cisco DNA Essentials, 48-port Term license

Switch Licensing

18

C9200L Cisco DNA Essentials, 48-port, 3 Year Term license 36

Switch Licensing

18

Network Plug-n-Play Connect for zero-touch device deployment

Switch Licensing

1

C9200L Network Essentials, 24-port license

Switch Licensing

1

C9200L Cisco DNA Essentials, 24-port Term license

Switch Licensing

1

C9200L Cisco DNA Essentials, 24-port, 3 Year Term license 36

Switch Licensing

1

Network Plug-n-Play Connect for zero-touch device deployment

Switch Licensing

1

Meraki MS350-48LP Enterprise License and Support, 5YR

Switch Licensing

4

Meraki MS350-24P Enterprise License and Support, 5YR

Switch Licensing

1

Meraki MS355-48X2 Enterprise License and Support, 5 Year

Switch Licensing

4

Meraki MS355-24X Enterprise License and Support, 5 Year

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

All equipment must be compatible with existing Meraki and Cisco equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

LEBANON_C2_COVER_PAGE1.pdf
2022_C2_Bidding_Instructions74.pdf

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Questions Received with Applicant Answers   ( Ask Questions? )




Would the school be open to another vendor other than Cisco/Meraki? If so, would it be possible to set up a time to have a conference call?

Answer:
Bids for the requested equipment must be compatible with our exiting Cisco/Meraki infrastructure. 

After looking at QTYs there seems to be a switch to license discrepancy. 19 9200L48 ports but only 18 licenses except for 1 license for a C9200L 24 port. Can you clarify?

Answer:
We only need 18  9200L48 ports, there may have been a previous typo

There is still on license for a 24 port 9200L. Is the license a mistake or is there a missing 24 port 9200L on the hardware list?

Answer:

Looks like this was mistakenly omitted from the hardware list. There should be a 9200L 24 port on there.