school New Waverly ISD
IFCB Posted : Oct 29, 2021
Bid Deadline : Monday, Dec 13, 2021

Questions Due By : Friday, Nov 12, 2021
Applicant Address : New Waverly, TX 77358
IFCB ID : 220002936

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: All equipment must be new or certified remanufactured. If equipment is not new or certified remanufactured it will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.



Services and Equipment Requested :

UPDATE 11.15.21 - Bid deadline updated to 12.13.21

UPDATE 11.09.21 - Maps are now available for download with this IFCB.

Category 1

 

C1 Equipment - District will only pursue either Project A or Project B, not both.

 

Project A – Meraki:

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

2

MS355-48X-HW

Switch Licensing

2

LIC-MS355-48X-5YR

Switches

2

MS350-24X-HW

Switch Licensing

2

LIC- MS350-24X-HW-5YR

Switches

2

MS425-32-HW

Switch Licensing

2

LIC- MS425-32-HW-5YR

 

Project B – Cisco

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

2

C9300L-48UXG-4X-E

Switch Licensing

2

C9300L-DNA-E-48-5Y

Switches

2

C9300L-24UXG-4X-E

Switch Licensing

2

C9300L-DNA-E-24-5Y

Switches

2

C9500-48Y4C-A

Switch Licensing

2

C9500-DNA-A-5Y

Switch Component

4

PWR-C1-100WAC-P/2

Switch Component

2

C9300L-STACK-KIT

Switch Component

2

C9K-PWR-650WAC-R/2

 

DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

Category 2

Internal Connections

Narrative – District will be performing a wireless overhaul on their network. Cat6A wiring to all AP, all AP replaced with MGIG supported models. District will be replacing patch panels with Cat6A rated panels, wiring needs run only, modular jack and panel termination.

NOTE: District will pursue only Project B or Project C, not both.

VOLUNTARY SITE VISIT

Vendors wishing to bid on any Internal Connections project can attend a voluntary site visit either November 9, 2021 or November 11, 2021, both at 9:00am. Vendors will meet at New Waverly JHS (Tech Building), 1111 Front St, New Waverly, TX 77358. Vendors will check in with Brandon Clark.

Project A – Cabling

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

100

Cat6A Shielded Plenum Cable, Cat6A modular jacks, termination at patch panel

 

Project B – Meraki

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

7

MS355-48X-HW including 5 year license

Switch Licensing

7

LIC-MS355-48X-5YR

Switches

11

MS350-24X-HW including 5 year license

Switch Licensing

11

LIC-MS350-24X-5YR

Switches

6

MS350-24P-HW including 5 year license

Switch Licensing

6

LIC-MS350-24P-5YR

Wireless Access Points

99

MR44-HW including 5 year licensing

AP Licensing

99

LIC-ENT-5YR

 

NOTE: We are requesting WAP  or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

Project C – Cisco

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

7

C9300L-48UXG-4X-E

Switch Licensing

7

C9300L-DNA-E-48-5Y

Switches

11

C9300L-24UXG-4X-E

Switches

6

C9300L-24P-4X-E

Switch Licensing

17

C9300L-DNA-E-24-5Y

Antennas, Connectors and Related Components

18

PWR-C1-1100WAC-P/2

Antennas, Connectors and Related Components

6

PWR-C1-715WAC-P/2

Antennas, Connectors and Related Components

12

C9300L-STACK-KIT

Wireless Access Points

99

C9120AXI-B

WAP Licensing

99

AIR-DNA-E-5Y

Wireless Controller

2

C9800-L-F-K9

 

NOTE: We are requesting WAP, Controller   or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: All equipment must be new or certified remanufactured. If equipment is not new or certified remanufactured it will be disqualified.

Basic Maintenance of Internal Connections (BMIC)

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Controller

2

CON-SSSNT-9800LFL

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

NEW_WAVERLY_C1_COVER_PAGE.pdf
NEW_WAVERLY_C2_COVER_PAGE1.pdf
2022_C2_Bidding_Instructions73.pdf
network_location__maps.zip

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Questions Received with Applicant Answers   ( Ask Questions? )




Is all of the Cabling for C2 Project A indoor? If outdoor, is conduit in place? If outdoor will any boring, trenching, or aerial work be required? For C2 Project B, is installation and configuration required?

Answer:

Cabling for C2 Project A is all indoors.

For C2 Project B, install and configuration is not required.

Will a diagram with MDF and IDF locations be available? Will notes from the voluntary walk-thru be posted? Thank you.

Answer:

We have diagrams that show the location of our network closets for each campus, those have been attached to the IFCB.

 

If any voluntary walk-thru occurs, then those notes will be posted.

Do you need additional licenses for existing switches and/or AP?

Answer:
No, we only need licenses for new equipment listed.

Good morning, how many patch panels do you need and how many ports should they have ? Should we use 300' per drop for bid calculation ? Are we going to remove the existing cables and patch panels, and replace with new ones ? Could you please confirm that you don't need installation for any of the hardware except cabling ? Thank you

Answer:

The bid is for running the wiring, terminating with modular jacks and at provided patch panels.  

Every run will not be 300'.  Less than 10% would be that distance.  I would estimate an average of 150-200' per run.  

Yes, the cable and patch panels will need to be removed as a new patch panel will be provided.

The only hardware installation requested is for the cabling.

CRW Consulting here, below are Q&As from the walkthrough

Answer:

Does the cable have to be plenum rated?

Suggested but not required.

 

Stacking cables required for Meraki bid?

Yes, the same quantity of stacking cables should be included for either Project Cisco or Project Meraki.

 

Highest stack amount?

3 - 48 Port switches located at High School MDF.  Other stacks will only be either 2 -24 port or 2 - 48 port switches.

 

Installation of hardware?

Only cable installation required.  Not switches.