All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.
· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
· Please include the correct Service Provider Identification Number (SPIN) on your bid.
· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
· Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.
· Contracts must not prohibit SPIN changes.
· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.
· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
· If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.
· DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.
· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C. Bids for individual components of a single project will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: All equipment must be new or certified remanufactured. If equipment is not new or certified remanufactured it will be disqualified.
· DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project. Bids for individual components of the project will be disqualified.
· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
UPDATE 11.15.21 - Bid deadline updated to 12.13.21
UPDATE 11.09.21 - Maps are now available for download with this IFCB.
Category 1
C1 Equipment - District will only pursue either Project A or Project B, not both.
Project A – Meraki:
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
Switches |
2 |
MS355-48X-HW |
Switch Licensing |
2 |
LIC-MS355-48X-5YR |
Switches |
2 |
MS350-24X-HW |
Switch Licensing |
2 |
LIC- MS350-24X-HW-5YR |
Switches |
2 |
MS425-32-HW |
Switch Licensing |
2 |
LIC- MS425-32-HW-5YR |
Project B – Cisco
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
Switches |
2 |
C9300L-48UXG-4X-E |
Switch Licensing |
2 |
C9300L-DNA-E-48-5Y |
Switches |
2 |
C9300L-24UXG-4X-E |
Switch Licensing |
2 |
C9300L-DNA-E-24-5Y |
Switches |
2 |
C9500-48Y4C-A |
Switch Licensing |
2 |
C9500-DNA-A-5Y |
Switch Component |
4 |
PWR-C1-100WAC-P/2 |
Switch Component |
2 |
C9300L-STACK-KIT |
Switch Component |
2 |
C9K-PWR-650WAC-R/2 |
DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.
Category 2
Internal Connections
Narrative – District will be performing a wireless overhaul on their network. Cat6A wiring to all AP, all AP replaced with MGIG supported models. District will be replacing patch panels with Cat6A rated panels, wiring needs run only, modular jack and panel termination.
NOTE: District will pursue only Project B or Project C, not both.
Vendors wishing to bid on any Internal Connections project can attend a voluntary site visit either November 9, 2021 or November 11, 2021, both at 9:00am. Vendors will meet at New Waverly JHS (Tech Building), 1111 Front St, New Waverly, TX 77358. Vendors will check in with Brandon Clark.
Project A – Cabling
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
Cabling |
100 |
Cat6A Shielded Plenum Cable, Cat6A modular jacks, termination at patch panel |
Project B – Meraki
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
Switches |
7 |
MS355-48X-HW including 5 year license |
Switch Licensing |
7 |
LIC-MS355-48X-5YR |
Switches |
11 |
MS350-24X-HW including 5 year license |
Switch Licensing |
11 |
LIC-MS350-24X-5YR |
Switches |
6 |
MS350-24P-HW including 5 year license |
Switch Licensing |
6 |
LIC-MS350-24P-5YR |
Wireless Access Points |
99 |
MR44-HW including 5 year licensing |
AP Licensing |
99 |
LIC-ENT-5YR |
NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).
Project C – Cisco
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
Switches |
7 |
C9300L-48UXG-4X-E |
Switch Licensing |
7 |
C9300L-DNA-E-48-5Y |
Switches |
11 |
C9300L-24UXG-4X-E |
Switches |
6 |
C9300L-24P-4X-E |
Switch Licensing |
17 |
C9300L-DNA-E-24-5Y |
Antennas, Connectors and Related Components |
18 |
PWR-C1-1100WAC-P/2 |
Antennas, Connectors and Related Components |
6 |
PWR-C1-715WAC-P/2 |
Antennas, Connectors and Related Components |
12 |
C9300L-STACK-KIT |
Wireless Access Points |
99 |
C9120AXI-B |
WAP Licensing |
99 |
AIR-DNA-E-5Y |
Wireless Controller |
2 |
C9800-L-F-K9 |
NOTE: We are requesting WAP, Controller or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C. Bids for individual components of a single project will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: All equipment must be new or certified remanufactured. If equipment is not new or certified remanufactured it will be disqualified.
Basic Maintenance of Internal Connections (BMIC)
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
Wireless Controller |
2 |
CON-SSSNT-9800LFL |
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project. Bids for individual components of the project will be disqualified.
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
NEW_WAVERLY_C1_COVER_PAGE.pdf |
NEW_WAVERLY_C2_COVER_PAGE1.pdf |
2022_C2_Bidding_Instructions73.pdf |
network_location__maps.zip |
Answer:
Cabling for C2 Project A is all indoors.
For C2 Project B, install and configuration is not required.
Answer:
We have diagrams that show the location of our network closets for each campus, those have been attached to the IFCB.
If any voluntary walk-thru occurs, then those notes will be posted.
Answer:
No, we only need licenses for new equipment listed.
Answer:
The bid is for running the wiring, terminating with modular jacks and at provided patch panels.
Every run will not be 300'. Less than 10% would be that distance. I would estimate an average of 150-200' per run.
Yes, the cable and patch panels will need to be removed as a new patch panel will be provided.
The only hardware installation requested is for the cabling.
Answer:
Does the cable have to be plenum rated?
Suggested but not required.
Stacking cables required for Meraki bid?
Yes, the same quantity of stacking cables should be included for either Project Cisco or Project Meraki.
Highest stack amount?
3 - 48 Port switches located at High School MDF. Other stacks will only be either 2 -24 port or 2 - 48 port switches.
Installation of hardware?
Only cable installation required. Not switches.