school Okemah School District 26
IFCB Posted : Oct 28, 2021
Bid Deadline : Monday, Dec 13, 2021

Questions Due By : Saturday, Nov 6, 2021
Applicant Address : Okemah, OK 74859
IFCB ID : 220002825

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·        If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

 

·        DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance Project C.  Bids for individual components of the project will be disqualified.

·        DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


Services and Equipment Requested :

UPDATE 11/15/2021 -  The bid deadline has been updated to 12/13/2021.

UPDATE 11/03/21 - A picture of the ariel view of the Middle School and Auditorium has been uploaded to this IFCB.

Category Two:

INTERNAL CONNECTIONS

Project A – Caching server and firewall

No installation needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Caching Server

1

K12 USA Secure School

Firewall Service and Components

1

K12 USA Secure School

 

Project B – Wireless access points and cabling

Elementary School – Run CAT 5 or better cable from the current switch to the three separate locations. Two will be approximately 100 foot runs each and will be on the same floor as the switch. The third will be approximately 150-to-200-foot runs going from the downstairs where the switch is located to the location on the upper floor. Installation of 3 WAPs needed.

 

Middle School – Run CAT 5 or better outdoor rated cable from the current switch to an adjacent building to install 2 new WAPs. Will require two runs of between 250 and 300 feet.

 

Installation of the access points, including running cable from the existing switch to installation location.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

Approximately 1,000 FT

600 FT should be outdoor rated. All cabling should be CAT 5 or better.

Wireless Access Points

5

Unifi UAP-AC-PRO

 

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Wireless access points must be compatible with existing Unifi Cloud Key Gen 2 equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

 

BASIC MAINTENANCE OF INTERNAL CONNECTIONS

BMIC - Project C

The district would like a manufacturer’s support contract for these items:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Caching Server

1

K12 USA Secure School

Firewall Service and Components

1

K12 USA Secure School

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance Project C.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2022_C2_Bidding_Instructions68.pdf
OKEMAH_C2_COVER_PAGE.pdf
Map.png

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Questions Received with Applicant Answers   ( Ask Questions? )




For the outdoor cabling -- Is there a conduit already in place? Will boring, trenching, or aerial work be required?

Answer:
There is a covered breezeway between the two buildings. Current cables that run between the buildings lay on top of the cover. It is not inside a conduit. I assume that any new cables can be run in a similar fashion.

I see that the district is asking for 1000ft of cabling and 600ft of it to be outdoor rate. Can you tell me how many drops this converts to inside and outside?

Answer:

The outdoor cabling is needed to go from the MS to the Auditorium where you will be installing the Access Points. The current cables are draped across a covered walkway where they are exposed to the elements, thus the need for outdoor cabling. Here is a description:

 

Middle School – Run cat 5 or better outdoor rated cable from the current switch to an adjacent building in order to install 2 new WAPs. Will require two runs of between 250 and 300 feet.

The cable for this project will be outside, but none of the equipment will be outside.

Cabling: --Do you have a map/aerial view that shows the cabling from the MS to the Auditorium? --Do you have a map showing where the 5 AP's will be located?

Answer:

I do not have a map of access point locations.  

I've attached a picture of the cover that goes from the MS to the Auditorium where there are currently cables laying on the top of it. The picture is VERY rough and you can't really see the current cables.

For the Caching server, Did you have desired specifications for the CPU? Dual, speed, etc... How much RAM is needed? How much storage? Solid State? 15k HDD? How many Drives? Do you want this to be Rack Mouted?

Answer:

2 x 3.1Ghz quad core processors

32GB memory

250GB SSD hard drive

Redundant power supplies (please quote separatley - USAC won't fund those)

Rack Mounted