school Dardanelle School District
IFCB Posted : Oct 28, 2021
Bid Deadline : Tuesday, Dec 14, 2021

Questions Due By : Tuesday, Nov 16, 2021
Applicant Address : Dardanelle, AR 72834
IFCB ID : 220002815

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·        If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·        INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·        LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·        DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

·        DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

Category One:

Internet Access – The district currently has a 1 GB circuit and looking to increase their bandwidth to 2 GB. The terminating address for this circuit is located at the Dardanelle Technology Office - 209 Cedar Street, Dardanelle AR 72834. Vendors should provide bids for 1GB and 2GB. Bids should include a leased router. Bids should be based on 3 year pricing.

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

 

Leased Lit Fiber – the district currently has 4 connections at 10 GB bandwidth each. The district wants to add a connection to the Bus Shop for a total of 5 connections. The district is requesting bids for 10GB for the existing sites and bids for 1GB and 10GB for the new connection to the Bus Shop. Bids should clearly identify any one-time cost such as installation/construction for the new connection to the Bus Shop. Bids should include pricing for leased switches and pricing for a 5-year term.

 

There are 5 connections running from the Technology Office located at 209 Cedar St., Dardanelle, AR 72834: (479) 229, to the following locations:

  • Central Office 102 S. Front St., Dardanelle, AR 72834
  • Primary School 1376 N. Liberty Rd., Dardanelle, AR 72834
  • High School 1079 N. State Hwy 28, Dardanelle, AR 72834
  • Middle School 2306 N. State Hwy 7, Dardanelle, AR 72834
  • (new connection) Bus Shop - 907 North 5th Street, Dardanelle, AR 72834  

 

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Category Two:

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit either November 1st, 2021 or November 15th, 2021, both at 9:00am. Vendors will meet at 209 Cedar Street, Dardanelle, AR 72834. Vendors will check in with Jon-Nathan George.

 

INTERNAL CONNECTIONS

Initial setup and configuration of all networking equipment listed to fit the current network infrastructure. Installation of the Ubiquiti AirFiber – one in the High School building, one in the ALE building. The ethernet runs are already in place. These will replace current P2P devices at these locations. The district will do the physical mounting and plugging in of switches, transceivers, and power supplies.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

2

Extreme 5520-X 24 port

Switches

3

Extreme 5520-48W 48 port 802.3bt 90w PoE

Switch Licensing

5

XCIQ-PT055-C-EW-5YK12-XIQ PIL TO 5500 EW Saas TAC OS 5Y USK12

Switch Licensing

82

Extreme XIQ-NAV-S-C-EW –Navigator License, 3 year term

Modules, GBIC, Transceivers

20

Extreme 10301 10 GB Multimode fiber module

Modules, GBIC, Transceivers

4

Extreme 10302 10 GB Single mode fiber module

Modules, GBIC, Transceivers

3

Extreme 5520-VIM-4x-552-VIM 4x10GE SFP+

Antenna, connectors and related components

4

XN-ACPWR-350W-FB (Power supply for Extreme 5520-X24)

Antenna, connectors and related components

6

XN-ACPwr-1100W-FB 1100W AC PSU FB (power supply for Extreme 5520-48W)

UPS/Battery Backup

1

Tripplite 22v – 200-240V 6000VA 6000W online UPS with networking capabilities

Wireless Access Point Licensing

4

XCIQ-PT0-C-EW-5YR-K12 - XCIQ Pilot Tier 0 5Y Cloud

Wireless Access Points

4

Extreme AP4000 WW

Wireless Access Points

2

Ubiquity AirFiber P2P Full Duplex 1 GB Radios (short range, full line of site 341 ft apart)

Wireless Controller Licensing

4

WS-APCAP-1

 

NOTE: We are requesting WAP and switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

 

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:

The District would like a manufacturer’s support contract for these items:

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

10

97003-20255

Wireless Controller

2

97003-S20283

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

 

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

DARDANELLE_C2_COVER_PAGE.pdf
2022_C2_Bidding_Instructions67.pdf

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Questions Received with Applicant Answers   ( Ask Questions? )




Will the district accept alternate terms along with the 5 year term such as a 5 year with voluntary extensions or a 10 year term?

Answer:

Yes, we will accept alternative terms as long as the bid includes one 5 year term contract option. 

Does the district prefer one over for Leased Lit or Leased Dark Fiber?

Answer:
We are not requesting Leased Dark Fiber on this IFCB/470.