school Liberal USD 480
IFCB Posted : Jan 6, 2021
Bid Deadline : Wednesday, Feb 17, 2021

Questions Due By : Saturday, Jan 16, 2021
Applicant Address : Liberal, KS 67905
IFCB ID : 210011954

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.




Services and Equipment Requested :

Category 2

Internal Connections

Project A – Core Switch

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Switches

3

Aruba 6405 (ROX26A) or functional equivalent

Switches

3

5 year Foundation Care NBD for 6405 switch (HR7H8E) or functional equivalent

Antenna, Connectors and Related Components

12

Aruba 6400 1800W PS/C16 ACCS L6-20 220C-NA (ROX35A#B2E) or functional equivalent

Antenna, Connectors and Related Components

4

Aruba 6400 Management Module Perp (ROX31A) or functional equivalent

Antenna, Connectors and Related Components

6

Aruba 6400 48P 10G/25G SFP28 Perp Mod (ROX44A) or functional equivalent

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

Project B – Switches

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Switches

250

Aruba 2930M 48G PoE+ 1 slot (JL322A) or functional equivalent

Antenna, Connectors and Related Components

500

Aruba X372 54VDC 680W PWR (JL086A#ABA) or functional equivalent

Antenna, Connectors and Related Components

250

Aruba 2930 2 port stacking module (JL325A) or functional equivalent

Antenna, Connectors and Related Components

250

Aruba 3810M 4SFP+ module (JL083A) or functional equivalent

Antenna, Connectors and Related Components

250

0.5M 2920 stacking cable (J9734A) or functional equivalent

Antenna, Connectors and Related Components

120

10G Base LR SFP+ (J9151E) or functional equivalent

Antenna, Connectors and Related Components

240

10G Base SR SFP+ (J9150D) or functional equivalent

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT PROJECT A AND PROJECT B

All switches must be compatible with existing Aruba 345 AP and Aruba Mobility Master Controllers. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

LIBERAL_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions160.pdf

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Questions Received with Applicant Answers   ( Ask Questions? )




On the cover page it says eligible and non-eligible pricing. What is the difference/what does that mean?

Answer:

Some E-rate eligible equipment is only partially eligible. The manufacturers submit the components of the equipment to USAC and USAC determines how much of the product is actually eligible for E-rate discounts. This mainly applies to firewalls, but there may be network monitoring or other features that are ineligible for other types of devices.

I just want to confirm that the quantity of Project B: Switches is correct? I'm sure it is, that is just a high number and wanted to be sure. Thank you!

Answer:
The number is correct, 250 switches in project B