school Hector School District
IFCB Posted : Jan 6, 2021
Bid Deadline : Thursday, Feb 25, 2021

Questions Due By : Wednesday, Jan 20, 2021
Applicant Address : Hector, AR 72843
IFCB ID : 210011929

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified. MANDATORY SITE VISIT REQUIREMENT WAIVED.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.


Services and Equipment Requested :

UPDATE 1/29/21 - Bid deadline has been extended.

UPDATE 1/14/2021 - Due to unforeseen circumstances, the mandatory walkthrough requirement has been waived. We have filed another 470 #210013988 for this project to inform vendors that this requirement has been waived. A voluntary walkthrough is available on 1/19/21.

Category 2

Internal Connections

MANDATORY VOLUNTARY SITE VISIT

Vendors wishing to submit bids for Category two Project A or Project B may attend a voluntary site visit. The site visit will be held on January 11, 2021 and January 19, 2021. Both will be from 8:00am to 12:00 pm. Vendors will meet at 11520 SR 27, Hector, AR. Vendors will be required to wear a mask at all times. Bids from vendors who did not attend either of the site visits will be disqualified. MANDATORY SITE VISIT REQUIREMENT HAS BEEN WAIVED.

Project A – HS Cabling

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Cabling

158

Network Drops

 

Project B – Switches

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Switches

20

Aruba 2930F 48G PoE+ 4 SFP+ (JL256A#ABA) or functional equivalent

Switches

20

Aruba Transceiver/Module/Cable 10G SFP+ to SFP+ 1m DAC Cable (J9281D) or functional equivalent

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified. MANDATORY SITE VISIT REQUIREMENT WAIVED

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

HECTOR_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions159.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Due to covid-19 restrictions prohibiting company travel, will you allow for virtual site visits for those who cannot travel?

Answer:

Unfortunately we will not be able to offer virtual visits.

Is the cabling all indoors? Is the cabling for a new building? Will there be fiber going to the HS building?

Answer:

Is the cabling all indoors?  Yes

Is the cabling for a new building? No

Will there be fiber going to the HS building? Yes

As I understand the needs of the request are a tad bit different than what the RFP states. If this is the case the following questions apply: 1. We need to trace and label 158 network drops throughout all buildings? If this is not the number, can you please provide your best estimate? 2. Can you break out the copper and fiber lines from your total number? 3. Do you have square footage for the separate facilities or any estimate of how long each run might be? 4. Do you need installation of the switches in Project B? 5. Do you need equipment as well as the licenses or just the licenses? Do you prefer a 1, 3 or 5-year license? 6. When do you plan to complete the project? 7. Will you be completing BEAR or SPI forms?

Answer:

1. We need to trace and label 158 network drops throughout all buildings? If this is not the number, can you please provide your best estimate?  This is the best answer since not 100% of current drops correctly "punched down"  correctly to code

 

2.  Can you break out the copper and fiber lines from your total number?  Unfortunately not at this time

 

. Do you have square footage for the separate facilities or any estimate of how long each run might be?  I sent all the maps that we have but no way to post square footage and be anywhere comfortable being correct.

 

4. Do you need installation of the switches in Project B? Yes,  installed, configured and documented.

 

5. Do you need equipment as well as the licenses or just the licenses?  Not sure what they mean but the OS on the switches needs to be licenses corectly but to my knowledge not sure what they mean on licenses.

 

6. When do you plan to complete the project?  All work finished and "tested/burned in" before the start of fall semester 2021.

 

7. Will you be completing BEAR or SPI forms?  Most likely SPI