school Timpson ISD
IFCB Posted : Jan 4, 2021
Bid Deadline : Monday, Feb 15, 2021

Questions Due By : Thursday, Jan 14, 2021
Applicant Address : Timpson, TX 75975
IFCB ID : 210011417

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

 


Services and Equipment Requested :

Category 2 – Internal Connections

Voluntary Site Visits – Vendors wishing to bid on any Category 2 project can attend a voluntary site visit either January 11, 2021 or January 13, 2021. Both will begin at 2:00 pm. Vendors should report to 836 Bear Drive – Admin parking lot. Masks will be required.

Project AWireless Access Points – no installation needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Wireless Access Points

10

ForitAP FAP-431F or FAP-433F or functional equivalent

 

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT

All wireless access points must be compatible with existing Fortinet AP. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

Project B – Switches – no installation needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Switches

3

UniFi US-48-500W, 48 port POE or functional equivalent

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT

All switches must be compatible with existing Ubiquiti switches. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

Project C – Server Room - District would like to have the Server room that houses core networking equipment rewired. District would like ladder racks installed for cabling and new racks. Equipment to be pulled from wall and put into racks. Photos are available to download of current server room.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Antennas, Connectors and Related Components

1

Rackmount LCD Panel, 8U preferred

Antennas, Connectors and Related Components

1

Adesso ACK-730UB-MRP Rackmount keyboard drawer or functional equivalent

Antennas, Connectors and Related Components

1

KVM switch, 8 port TESmart KHS0801A30 or functional equivalent

Antennas, Connectors and Related Components

1

1PORT USB remote KVM Lantronix SLS200USB0-01 or functional equivalent

Cabling

9

24 port Cat6A Patch panel, through coupler patch panel with back bar

Cabling

250

Cat6A Shielded Ethernet Cable, 1 ft, clips, not boots

Cabling

50

Cat6A Shielded Ethernet Cable, 14 ft, clips, not boots

Cabling

100

Cat6A Shielded Ethernet Cable, 20 ft, clips, not boots

Cabling

100

Cat6A Shielded Ethernet Cable, 25 ft, clips, not boots

Cabling

8

HDMI to VGA, 10 ft

Cabling

2

HDMI to DVI, 6 ft

Racks

2

Star Tech 2 Post Open Frame, 15U 19” Wall mount network rack or functional equivalent

Racks

2

Star Tech 4 post 35.9” Deep Network Equipment Rack w/Cable Management, 45U Heavy Duty Open Frame Server Rack or functional equivalent

Rack

1

Cable Ladder, Tripp Lite Rack Enclosure Server Cabinet Cable Ladder 2 Sections 10 x 1.5 ft or functional equivalent

Racks

1

Tripp Lite SRLADDERATTACH Rack Roof Connect Kit or functional equivalent

Racks

2

Tripp Lite Rack Cable Ladder Runway E-Bend 90 degrees, 12 inch wide or functional equivalent

Racks

4

Tripp Lite Butt-Splice Kit for Straight & 90 Degree Ladder Runway Sections or functional equivalent

Racks

2

CyberPower PDU41101 or functional equivalent

 

Project D – UPS – no installation needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

UPS/Battery Backup

4

CyberPower OR2200LCDRTXL2U or functional equivalent

UPS/Battery Backup

4

CyberPower BP48VP2U02 or functional equivalent

UPS/Battery Backup

4

CyberPower RMCARD205 or functional equivalent

UPS/Battery Backup

4

CyberPower environmental Sensor or functional equivalent

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

TIMPSON_C2_COVER_PAGE.pdf
TISD_server_photos.zip
2021_C2_Bidding_Instructions158.pdf

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