school Gilmer ISD
IFCB Posted : Jan 4, 2021
Bid Deadline : Monday, Feb 15, 2021

Questions Due By : Thursday, Jan 14, 2021
Applicant Address : Gilmer, TX 75644
IFCB ID : 210011328

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


Services and Equipment Requested :

Category 1

Operations and Maintenance Services – 4 connections, all from Hub at 850 Buffalo St and all Gilmer 75644, to the following:

1.       210 North Bradford St

2.       111 Bruce St

3.       1623 US 271 N

4.       406 North Bledsoe

Network Equipment

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Switches

5

Ruckus ICX7650-48F or functional equivalent

Switches

8

Ruckus E40G-QSFP-LR4-ETT or functional equivalent

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

Category 2

Voluntary Site Visits – Vendors wishing to bid on Category 2 can attend a voluntary site visit either January 5, 2021 or January 13, 2021. Vendors will report to 406 N Bledsoe St, Gilmer, 75644. Both visits will be at 10:00am. Vendors need to be symptom free and wear a mask at all times.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Cabling

35

Cat6A

Switches

7

Brocade/Ruckus or functional equivalent

UPS/Battery Backup

7

No preference

Wireless Access Points

35

Aerohive or functional equivalent

Wireless Controller

1

Extreme Cloud IQ or functional equivalent

 

NOTE: We are requesting WAP, controller or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

Basic Maintenance of Internal Connections (BMIC)

District would like a manufacturer’s support contract for the 48 switches.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Switches

9

Brocade 7250

Switches

9

Brocade 7250p

Switches

3

Brocade 7450

Switches

1

Brocade 7750

Switches

17

Brocade 6450-48

Switches

4

Brocade 6450P-24

Switches

3

Brocade 7650-48

Switches

2

Brocade 6450-48P

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

GILMER_C1_COVER_PAGE.pdf
GILMER_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions157.pdf

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Questions Received with Applicant Answers   ( Ask Questions? )




For the Ruckus switch, what model number are you requesting?

Answer:

Category 1 ICX7650-48F                                         w/ E40G-QSFP-LR4-ETT

Category 2: ICX7250-48FP/ICX7250-24P 

Bids for functionally equivalent equipment will be accepted.

Is there a preferred Cat 6A Manufacturers?

Answer:
We do not have a preference

For category 1- Do these switches require more the 16 SFP, and 2 QSFP ports? For category 1- Do any of these switches require stacking?

Answer:

Stacking yes - more than 16 no

Is installation of the Cat6a needed for C2? Is there a color that is preferred? Will the 35 WAPs be installed in one building or throughout other building with pre existing WAPs?

Answer:

Yes – Installation is needed.  Yellow.   Aps are in multiple buildings, but the majority will be in one.