school Prairie Grove School Dist 23
IFCB Posted : Dec 10, 2020
Bid Deadline : Thursday, Jan 21, 2021

Questions Due By : Sunday, Dec 20, 2020
Applicant Address : Prairie Grove, AR 72753
IFCB ID : 210008005

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Cabling must meet the 10GBase-T Standard. Bids for cabling that does not meet the 10GBase-T Standard will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

UPDATE 12/17/20: Additional floor plans (life safety) have been added.

Category 2

 

Internal Connections

 

Project narrative – A new Junior High building is under construction. We are gathering bids for Cat 6a cabling to be installed. All cabling will need to be terminated, tested and labeled during installation on both the patch panel side and data jacks in the room. The winning vendor will also provide and install data patch panels in data closets. A map is available for download.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Antennas, Connectors and Related Components

14

Cat 6a Patch Panels

Cabling

576

Cat 6a cable drops

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Cabling must meet the 10GBase-T Standard. Bids for cabling that does not meet the 10GBase-T Standard will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

Basic Maintenance of Internal Connections - District would like manufacturer’s support for these items.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Antennas, Connectors and Related Components

14

Cat 6a Patch Panels

Cabling

576

Cat 6a cable drops

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

PRAIRIE_GROVE_CABLING_C2_COVER_PAGE.pdf
Prairie_Grove_Jr_High_construction.pdf
2021_C2_Bidding_Instructions152.pdf
PGSD_life_safety_-_12-17-2020.pdf

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Questions Received with Applicant Answers   ( Ask Questions? )




Does the cable need to be plenum or riser rated? Are racks going to be owner provided to mount the patch panels in? Are patch cables required?

Answer:

Riser rated cabling is acceptable for this building.  I would like to have two floor racks provided by the vendor (I have a third rack to use).  One of the floor racks would be a large rack for the main server room.  I would like the vendor to provide patch cables too.

The print provided shows two data closets, will they be connected by fiber? Is C114 where all the drops in section B and C run to and all the drops in A run to the main MDF?

Answer:

There are three data closets:

  • A129 - This is the main server closet for the building.
  • C114 - This would likely connect the C and B areas.
  • A150 - This would likely connect the A area.

I would like to have these three closets connected via fiber cabling.

All pathways, penetrations, and conduits will be provided by others?

Answer:

I'm not sure what their definition of "pathways, penetrations, and conduits" is compared to mine.  But, my expectation would be for our vendor to be prepared to provide raceways above the ceiling grid. Conduit down the walls to data gang boxes would be installed by the construction company.  Penetrations... meaning through firewalls? I would recommend vendors should assume they provide penetrations.

All ladder tray, data racks, grounding and bonding will be provided by others?

Answer:

All will be provided by the vendor.  The IT department will provide a single floor data rack.  

Riser or Plenum?

Answer:
Riser

Will data outlets be stainless or plastic? Will most locations have 2 data cables per work area outlet?

Answer:

Plastic is fine.  Two data cables per gang box are our standard.  

If they want penetrations provided by the vendor, can they provide an architectural print showing the wall ratings? Firewalls, Smoke walls, and acoustic rated walls etc will need shown or a number and size and rating provided. Can we get a print that is scaled so we can get fiber and copper cable distances? What type of fiber SM or MM? How many strands of fiber? What type of fiber ends? Any specific manufacturers solution? Do they want ladder tray from wall to data rack in the data closet?

Answer:

Please review our existing building diagrams uploaded to our IFCB.  I've also attached a new building diagram (PGSD Life Safety).  At this time, these are the only building plans we have available.  

 

I would prefer SM fiber.  Six strands are fine.

 

LC fiber ends.

 

Yes, a ladder tray would be great.

Do you have color preferences for different type drops? ie: data, AP's ect?

Answer:

  • Green = data
  • Blue = wifi
  • Yellow = doors
  • Purple = security cameras
  • Red = servers

Any specifications for the data rack in the main server room?

Answer:

 

Yes, APC 48u AR2487. Bids for functionally equivalent equipment will be accepted.