All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.
· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
· Please include the correct Service Provider Identification Number (SPIN) on your bid.
· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
· Contracts must not prohibit SPIN changes.
· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.
· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Cabling must meet the 10GBase-T Standard. Bids for cabling that does not meet the 10GBase-T Standard will be disqualified.
· DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project. Bids for individual components of the project will be disqualified.
· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
· DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
UPDATE 12/17/20: Additional floor plans (life safety) have been added.
Category 2
Internal Connections
Project narrative – A new Junior High building is under construction. We are gathering bids for Cat 6a cabling to be installed. All cabling will need to be terminated, tested and labeled during installation on both the patch panel side and data jacks in the room. The winning vendor will also provide and install data patch panels in data closets. A map is available for download.
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Model |
Antennas, Connectors and Related Components |
14 |
Cat 6a Patch Panels |
Cabling |
576 |
Cat 6a cable drops |
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Cabling must meet the 10GBase-T Standard. Bids for cabling that does not meet the 10GBase-T Standard will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
Basic Maintenance of Internal Connections - District would like manufacturer’s support for these items.
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Model |
Antennas, Connectors and Related Components |
14 |
Cat 6a Patch Panels |
Cabling |
576 |
Cat 6a cable drops |
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project. Bids for individual components of the project will be disqualified.
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
PRAIRIE_GROVE_CABLING_C2_COVER_PAGE.pdf |
Prairie_Grove_Jr_High_construction.pdf |
2021_C2_Bidding_Instructions152.pdf |
PGSD_life_safety_-_12-17-2020.pdf |
Answer:
Riser rated cabling is acceptable for this building. I would like to have two floor racks provided by the vendor (I have a third rack to use). One of the floor racks would be a large rack for the main server room. I would like the vendor to provide patch cables too.
Answer:
There are three data closets:
I would like to have these three closets connected via fiber cabling.
Answer:
I'm not sure what their definition of "pathways, penetrations, and conduits" is compared to mine. But, my expectation would be for our vendor to be prepared to provide raceways above the ceiling grid. Conduit down the walls to data gang boxes would be installed by the construction company. Penetrations... meaning through firewalls? I would recommend vendors should assume they provide penetrations.
Answer:
All will be provided by the vendor. The IT department will provide a single floor data rack.
Answer:
Riser
Answer:
Plastic is fine. Two data cables per gang box are our standard.
Answer:
Please review our existing building diagrams uploaded to our IFCB. I've also attached a new building diagram (PGSD Life Safety). At this time, these are the only building plans we have available.
I would prefer SM fiber. Six strands are fine.
LC fiber ends.
Yes, a ladder tray would be great.
Answer:
Answer: