school Star City School District
IFCB Posted : Dec 10, 2020
Bid Deadline : Thursday, Jan 21, 2021

Questions Due By : Sunday, Dec 20, 2020
Applicant Address : Star City, AR 71667
IFCB ID : 210007908

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

 


Services and Equipment Requested :

Category 2

 

Internal Connections

 

Project narrative: District is working to get all switch hardware on the same management platform. District would like 5 year licenses on all new switches.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Switches

2

Meraki MS120 or functional equivalent

Switches

4

Meraki MS350 or functional equivalent

Switches

1

Meraki MS390 48uxhd or functional equivalent

Switches

1

Meraki MS390 8x10ge Module

Switches

5

Meraki 10 gig fiber gbics

Switch licensing

2

5 year licensing for existing MS120-24P or functional equivalent

Switch licensing

1

5 year licensing for existing MS120-48FP or functional equivalent

Switch licensing

1

5 year licensing for existing MS220-8P or functional equivalent

Switch licensing

1

5 year licensing for existing MS225-24P or functional equivalent

Switch licensing

1

5 year licensing for existing MS320-48 or functional equivalent

Switch licensing

22

5 year licensing for existing MS320-48LP or functional equivalent

Switch licensing

4

5 year licensing for existing MS350-48FP or functional equivalent

Switch licensing

2

5 year licensing for existing MS350-48LP or functional equivalent

Switch licensing

2

5 year licensing for existing MS22/MS42 or functional equivalent

Wireless Access Point licensing

110

5 year licensing for existing Meraki AP or functional equivalent

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT

All switches must be compatible with existing Meraki we management. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

STAR_CITY_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions151.pdf

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Questions Received with Applicant Answers   ( Ask Questions? )




Your erate form says 49 switches, 49 switch licenses, 110 WAPs and 110 WAP Licensing but in the break down it’s about 13 switches and 36 switch licensing. This is correct, right? Only 13 switches and 36 licenses? Also 110 WAPs is listed on your form but, on the breakdown it says only 110 WAP licenses. Are you not needing 110 WAPs? Just licensing for the ones you have? Lastly- it says installation for the 49 switches and 110 WAPs. Do you need an installation quote?

Answer:

7 Switches models list in chart on ifcb

1 8 port switch module

5 10 gig Modules

The above equipment will need 5 year licenses on each.

 

The following is licenses only.

2- 5 year licensing for existing MS120-24P or functional equivalent

1- 5 year licensing for existing MS120-48FP or functional equivalent

1- 5 year licensing for existing MS220-8P or functional equivalent

1- 5 year licensing for existing MS225-24P or functional equivalent

1- 5 year licensing for existing MS320-48 or functional equivalent

22-5 year licensing for existing MS320-48LP or functional equivalent  

4- 5 year licensing for existing MS350-48FP or functional equivalent

2- 5 year licensing for existing MS350-48LP or functional equivalent

2- 5 year licensing for existing MS22/MS42 or functional equivalent

110- 5 year licensing for existing Meraki AP or functional equivalent