school Riley Co Unif Sch Dist 378
IFCB Posted : Dec 7, 2020
Bid Deadline : Monday, Jan 18, 2021

Questions Due By : Thursday, Dec 17, 2020
Applicant Address : Riley, KS 66531
IFCB ID : 210007272

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

Category 1

Internet Access – District currently has 1 GB bandwidth. Please provide bids for additional 1 GB – 3 GB bandwidth in 500 mb increments. District prefers 3 year term. District is requesting a multi-year scalable contract that provides the option to increase bandwidth during the term of the contract. Please provide service times to location in bid. Terminating address for circuit is Riley High School, 12451 Fairview Church Road, Riley, KS, 66532. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Category 2

Internal Connections

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Antennas, Connectors and Related Components

1

HPE Aruba AP-220-MNT-W1 - network device mounting kit (JW046A) or functional equivalent

Switches

7

HPE Aruba 2930F 48G PoE+ 4SFP - 48 ports - managed - rack-mountable (JL262A#ABA) or functional equivalent

Wireless Access Points

70

HPE Aruba AP-305 - wireless access point (JX936A) or functional equivalent

Wireless Access Point licensing

70

HPE Aruba LIC-AP Controller - Capacity License - 1 access point (JW472AAE) or functional equivalent

Wireless Controller

1

HPE Aruba 7205 (US) Controller - network management device (JW736A) or functional equivalent

Firewall

1

SONICWALL NSA 3650 SECURE UPGRADE PLUS ADVANCED EDITION 3YR (01-SSC-4082) or functional equivalent

UPS/Battery Backup

2

No preference

 

NOTE: We are requesting WAP, wireless controller and switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT

All equipment must be compatible with existing Aruba network. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

 

Basic Maintenance of Internal Connections

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Switches

7

HPE Foundation Care Next Business Day Exchange Service - extended service agreement (H2AA9E) or functional equivalent

Wireless Controller

1

HPE Foundation Care Next Business Day Exchange Service - extended service agreement (H3CW3E) or functional equivalent

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

RILEY_CO_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions149.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Firewall Questions: 1.? What is the current download bandwidth from the ISP? 2.? Does the firewall need to provide any content filtering? 3.? What is the maximum number of users on the network? Switch Questions: 1.? Is PoE desired, if so how many ports per switch? 2.? How many ports are desired on each switch? 3.? Is there fiber uplinks needed? 4.? Is stacking required on the switches? 5.? What switches are currently in use? WAP Questions: 1.? If there is an existing infrastructure, is this in addition to it or replacement? 2.? If additional, what is the current infrastructure? 3.? If replacement or new, how many users will there be per Access Point? 4.? Is there PoE available for the new Access Points?

Answer:

1. 1GBPS

2. No

3. 700?

4. No

5. Mixture of Cisco, 3com, and HP ProCure and HP Aruba - Aruba's will stay.

6. Cisco APs at Grade school, replacement, High School has HP Aruba APs and they will stay.

7. 15 -20 per AP.

8. Yes 

Do you require configuration and installation? Is the cabling in place for the wireless access points?

Answer:

Yes to configuration and installation

 

Yes cabling is in almost every room, some rooms are being built now.

UPS Questions: 1.? How many watts or VA are needed? 2.? Rack or Tower configuration? 3.? How many outlets needed? 4.? Do you require any environmental monitoring? 5. Do the UPS need to be Network managed? 6. Do you have an example of a make and model?

Answer:

Needs to be able to handle 2 servers and 2 firewalls and a router.  8 outlets

 

Rack or tower, no preference.

 

Does not need to be managed or monitored.