school Hilldale School District 29
IFCB Posted : Dec 3, 2020
Bid Deadline : Thursday, Jan 14, 2021

Questions Due By : Sunday, Dec 13, 2020
Applicant Address : Muskogee, OK 74403
IFCB ID : 210006633

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

·         DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 


Services and Equipment Requested :

UPDATE 12/10/2020 - A second 470 #210007992 was filed for Caching BMIC only. It was not included on the original Form 470. There are no changes to the requests on the IFCB.

Category 1

Internet Access – District currently has 1 GB bandwidth. Please provide bids for 2 GB bandwidth. District will accept bids up to 10 GB bandwidth. Terminating address for this circuit is High School, 300 E Smith Ferry Road, Muskogee, OK 74403. Please include pricing for a leased router. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

Category 2

Internal Connections

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Caching Equipment

1

No preference

Racks

2

No preference

Switches

5

Dell POE 48 port or functional equivalent

UPS/Battery Backup

10

No preference

Wireless Access Points

10

Ruckus or functional equivalent

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

 

Basic Maintenance of Internal Connections (BMIC) – District would like a block of 15 hours per month for maintenance of the Caching equipment, switches and AP listed in Internal Connections.

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Managed Internal Broadband Service (MIBS) – District would like management pricing for Caching equipment, switches and UPS devices listed under Internal Connections.

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

HILLDALE_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions146.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




For the UPS: • Is there a particular UPS model that is being requested? • Is there a particular VA or wattage capacity required? • What will be connected to each UPS? • If switches will be connected, how many PoE devices will a given switch stack be supporting? • Are the PoE devices just access points or will it have phones and cameras supporting? • As it relates to racks: o Wall mount of freestanding? o Number of rack spaces/units required? o Open or enclosed?

Answer:

• Is there a particular UPS model that is being requested? • Is there a particular VA or wattage capacity required?  - Information unavailable at this time

• What will be connected to each UPS? Switches, Servers

• If switches will be connected, how many PoE devices will a given switch stack be supporting? 96

• Are the PoE devices just access points or will it have phones and cameras supporting? Cameras, AP’s, Phones ECT

• As it relates to racks: Wall mount of freestanding? Rack Mounted

o Number of rack spaces/units required? 4

o Open or enclosed? Both

Hi, My company will be responding Hilldale School District for their ERate RFP for cache servers. Below are a few questions and we appreciate your response as it assist with our evaluation of need and sizing for the school. Please could you confirm: 1. Number of students, buildings and Size of internet connection (in Mbps)? 2. Student/staff device type and approximately how many devices in the schools in total? Specific to Caching 3. What cache benefits are you seeking to bring to your school network from a cache? 4. Many schools are seeing increasing demand from video and e-learning. i. Are there any specific EDU domains you would want the selected cache to be able to support? ii. Will YouTube caching capability be a key feature in your assessment? iii. Would you be interested in using caching for online state testing? Thanks in advance. Kind regards, Ilaria -- Ilaria Mancinelli CACHEBOX Consultant, ApplianSys 5323 Levander Loop Austin TX 78702 t: 512-696-1420 EXT:142 www.why-schools-cache.appliansys.com www.erate-caching.appliansys.com

Answer:

1. Number of students, buildings and Size of internet connection (in Mbps)? Approximately 2200 Students/ 5 buildings / 1GB WAN Pipe

2. Student/staff device type and approximately how many devices in the schools in total? Specific to Caching  - Google Chromebook 2000 / IPads / Approx 3200 Total devices

3. What cache benefits are you seeking to bring to your school network from a cache? Splash pages/Frequent pages, IE pages that are frequently accessed by student and staff

4. Many schools are seeing increasing demand from video and e-learning.

i. Are there any specific EDU domains you would want the selected cache to be able to support? NA

ii. Will YouTube caching capability be a key feature in your assessment? Yes

iii. Would you be interested in using caching for online state testing - No

Network Switches: Will the 5 switches be located in the same network closet? Will the switches be connected/stacked with other Dell switches? What is the current switch network? Make/Model Do you need any transceivers for the switches? If so, what type 1G/10G, MMF/SMF/Copper? Network Rack: Is the new racks replacing existing racks? If so, is there enough slack in cabling to move the patch panel without compromising the existing cabling? If so, is there a fire-rated backboard already in place? UPS: Do all of the UPS units need to be rack mount? Will the UPS units be going in floor mount and wall mount racks? Wireless Access Points: Do you currently have Ruckus AP's in place? Model Are the new AP's replacing existing since there is no cabling on RFP?

Answer:

Network Switches: Will the 5 switches be located in the same network closet? No, they will reside in different closets. Include stacking cables for each switch in the quote

Will the switches be connected/stacked with other Dell switches? Yes

What is the current switch network? Make/Model Do you need any transceivers for the switches? Dell N2024P / No transceivers

If so, what type 1G/10G, MMF/SMF/Copper?

Network Rack: Is the new racks replacing existing racks? No If so, is there enough slack in cabling to move the patch panel without compromising the existing cabling? If so, is there a fire-rated backboard already in place?

UPS: Do all of the UPS units need to be rack mount? Yes Will the UPS units be going in floor mount and wall mount racks? Floor Only

Wireless Access Points: Do you currently have Ruckus AP's in place? Model Are the new AP's replacing existing since there is no cabling on RFP? Yes, Ap’s only

Where are the new 10 AP's to be located?

Answer:

AP’s will be within the district’s facilities.