school Russellville School District
IFCB Posted : Dec 3, 2020
Bid Deadline : Thursday, Jan 14, 2021

Questions Due By : Sunday, Dec 13, 2020
Applicant Address : Russellville, AR 72801
IFCB ID : 210006608

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to discounted billing method (SPI).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS BOTH PROJECTS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS BOTH PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS BOTH PROJECTS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS BOTH PROJECTS: Bids that include equipment that was manufactured for use outside of the United States, but not certified for use in the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

 


Services and Equipment Requested :

Category 1

Leased Lit Fiber – District currently has a 3 GB circuit from District Data Center, 1006 S Arkansas Ave, Russellville, AR 72801 to Russellville HS, 2203 S Knoxville, Russellville, AR 72802. Please provide bids for 3 GB, 4 GB and 5 GB bandwidths. Please include pricing for leased switches if provider requires. Please also include service level agreements and indicate if full circuit is owned or what entity it is leased from. Please include 1, 3 and 5 year contract options.

 

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Leased Lit Fiber – District currently has 2 x 1 GB connections. Please provide bids for 2 GB, 3 GB, 4 GB and 5 GB per connection. Please include pricing for leased switches if provider requires. Please also include service level agreements and indicate if full circuit is owned or what entity it is leased from. Please include 1, 3 and 5 year contract options.

From District Data Center – 1006 S Arkansas Ave

1.       Russellville Junior HS – 2000 W Parkway

2.       Russellville MS – 1203 West 4th Place

All addresses Russellville, AR 72801.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Category 2

Project A

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

20

Aruba 2930F 48G PoE + 4SFP (JL256A) or functional equivalent

Wireless Access Points

75

Aruba AP-555 or functional equivalent

Wireless Controller

1

Aruba JY904AAE or functional equivalent

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT

Wireless access points and wireless controller must be compatible with existing Aruba wireless system. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

Project B

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Rack

2

CommScope RK6-45A or functional equivalent

UPS/Battery Backup

10

APC SCL500RM1UC or functional equivalent

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS BOTH PROJECTS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS BOTH PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS BOTH PROJECTS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS BOTH PROJECTS: Bids that include equipment that was manufactured for use outside of the United States, but not certified for use in the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

 

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Russellville_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions145.pdf

Questions Received with Applicant Answers   ( Ask Questions? )