school Kirbyville School District R6
IFCB Posted : Nov 27, 2020
Bid Deadline : Sunday, Feb 7, 2021

Questions Due By : Thursday, Jan 7, 2021
Applicant Address : Kirbyville, MO 65679
IFCB ID : 210005838

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

 

 


Services and Equipment Requested :

UPDATE 12/29/2020: THE SECOND MANDATORY SITE VISIT FOR C2, PROJECT A HAS BEEN RESCHEDULED TO JANUARY 6, 2021. IT WILL BE AT NOON, MEET AT KIRBYVILLE MIDDLE SCHOOL, 6225 E STATE HWY 76. QUESTION AND BID DEADLINES HAVE BEEN EXTENDED.

UPDATE 12/15/2020:  DUE TO UNFORSEEN CIRCUMSTANCES THE MANDATORY SITE VISIT SCHEDULED FOR 12/16/2020 HAS BEEN CANCELLED.  WE WILL UPDATE THIS IFCB ONCE A NEW SITE VISIT DATE AND TIME ARE AVAILABLE (THE QUESTION AND BID DEADLINES WILL ALSO BE EXTENDED ACCORDINGLY).

 


Category 1

Internet Access – Please provide bids for a minimum of 100 Mb up to 250 Mb bandwidth. Bandwidth must by synchronous (i.e. 100 Mb upload and 100 Mb download). Please provide pricing for a leased router. Please indicate if the last mile is leased or owned. Please include service level agreements with bid. Terminating address for this circuit is 6225 E. State Hwy 76, Kirbyville, MO, 65679 (417)348. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled. 

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Category 2

Internal Connections

Project A Narrative – District would like to overhaul network infrastructure in two buildings. For both buildings district would like to remove existing network wiring and install new Cat6 ethernet. Wiring runs should run back to MDF in all instances possible. District would also like the fiber cabling run within the buildings between switches. The winning vendor will install all wiring, racks, patch panels, wall boxes and cable management. The winning vendor should terminate all lines. All lines need to be tested for functionality. Lines should be terminated to patch panels in MDF. Patch panels should be wired to switches. All lines should be labeled on cable in MDF and at endpoint. Each endpoint should have a 10-foot service loop. The vendor will create and deliver to district a network map showing the location of all runs and endpoints installed. Vendor should use consistent labeling scheme at both ends of line termination and remove existing cable.

MANDATORY SITE VISIT PROJECT A

Vendors wishing to submit bids for Category 2 Internal Connections Project A must attend one of two mandatory site visits. The site visits will be held on December 9, 2020 and December 16, 2020. Both will begin at 12:00 pm. Vendors will meet at Kirbyville Middle School, 6225 E. State Highway 76, Kirbyville, MO 65679. Bids from vendors who did not attend either of the site visits will be disqualified.

 

Project A - Cabling

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Cabling

250

Approximately 50,000 feet Cat 6

Cabling

2

Approximately 1,000 feet multi-mode fiber

Racks

3

Wall mount, locking, 12-16u, backside accessible, vented

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

Project B - UPS

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

UPS/Battery Backup

3

APC 1000VA, rack mountable or functional equivalent



Project C - Transceivers

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Antennas, Connectors and Related Components

4

FN-TRAN-SFP+SR Fortinet fiber transceiver module or functional equivalent

 

COMPATIBILITY REQUIREMENT – PROJECT C

Transceivers must be compatible with existing Fortinet FG 201e and Fortiswitch 400 series. 

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

KIRBYVILLE_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions141.pdf

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Questions Received with Applicant Answers   ( Ask Questions? )




Does all copper CAT6 cable need to be certified to 1G? Does all fiber need to be certified to 10G? Do you need electronic copies of the results sent to the district?

Answer:
1.  All copper needs to be certified to 1 gb.  Fiber needs to be certified to 10 gb.  We need documentation of certification sent digitally.

I am reaching out in regards to BEN 137481 and just had a quick question I was hoping you could answer in regards to the Payment Plan on the Form 470. It states Range of Years: 4-4 years Payment Type: Monthly. We were just curious in regards to the actual way of payment if awarded the bid. We know the District plans on one school being completed in July of this year and the other July of next year, in regards to payment will this be upon completion of each job or are they looking to do monthly payments?

Answer:

The install payment period of 4 years on the 470 only applies to any special construction charges that may be applicable for the Internet access project.