school Senath-Hornersville School District
IFCB Posted : Nov 24, 2020
Bid Deadline : Friday, Jan 8, 2021

Questions Due By : Friday, Dec 11, 2020
Applicant Address : Senath, MO 63876
IFCB ID : 210005615

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12-month period.  This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one-year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of a single project will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.


Services and Equipment Requested :

CATEGORY TWO


VOLUNTARY SITE VISITS

Vendors wishing to bid on the Category Two Internal Connections Project may attend a site visit on December 7th or December 8th . Vendors should RSVP Michael Felker at mwfelker@shs.k12.mo.us  to set up a time for a site visit.  THIS EMAIL IS TO RSVP ONLY.  ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB.  BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.


INTERNAL CONNECTIONS

The district is replacing their current network equipment with newer updated equipment.  Please include pricing for installation and configuration for switches, WAPs, and firewall.  Installation of the UPS devices is not needed.   

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Firewall Service and Components

1

Cisco Meraki MX250 with five year licensing or functional equivalent

Switches

20

Cisco Meraki MS225-48FP PoE with five year licensing or functional equivalent

UPS/Battery Backup

6

APC Smart-UPS X 2000VA Rack/Tower LCD 100-127V with Network Card SMX2000RMLV2UNC or functional equivalent

Wireless Access Points

100

Cisco Meraki MR-36 with five year licensing or functional equivalent

 

NOTE:  We are requesting firewall, switch, and WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover these scenarios.)

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Senath_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions135.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




1.) Do you need quote on Hardware or Install/Config or both? Because I have a quote on new hardware w/ licensing what is the time window you have for us to work in... night, weekends? Just need the know the time frame you are allowing us to work.

Answer:

1)  Both, plus removal of old switches.  You do not have to dispose of the old switches.

2)  The job should be started after school is dismissed for the summer on May 20th 2021.  As of right now, you would work when it is convenient for you, but be completed before school resumes in Aug 2021.

Is the site visit mandatory?

Answer:

They are voluntary

CRW Consulting here, below are Q&As from walkthroughs.

Answer:

"Would I be open to Aruba products?"

Yes – bids for functionally equivalent equipment will be accepted.