school San Benito CISD
IFCB Posted : Nov 23, 2020
Bid Deadline : Friday, Jan 8, 2021

Questions Due By : Friday, Dec 4, 2020
Applicant Address : San Benito, TX 78586
IFCB ID : 210005496

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 


Services and Equipment Requested :

UPDATE: 12/23/2020- An attachment with location details has been added and is available for download. 

UPDATE 12/11/2020 - The make/model information for the switches has been updated/changed. The number of UPS devices has been updated. The bid deadline has been extended to 1/8/2021. The bid opening date will now be January 11, 2021.

Category 2

Internal Connections

Voluntary Site Visits – Vendors wishing to bid on any C2 project can attend a voluntary site visit either December 2, 2020 or December 3, 2020. Both will begin at 1:00 pm. Vendors please report to 450 S. Dick Dowling, San Benito, TX 78586. Contact Charles Baney, Network Manager.

Project A - Switches: District will need installation and configuration. These will be replacing old network switches.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

200

Cisco 48 port POE – C9200L-48P-4x PLEASE BID C9200-48PXG-EDU or functional equivalent

 

Project B – UPS: District will need installation and configuration. These will be replacing old UPS devices.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

UPS/Battery Backup

13

Tripp Lite SU8000RT4U or functional equivalent

UPS/Battery Backup

65 PLEASE BID QTY 74

Tripp Lite 2200RM2U or functional equivaltent

 

Project C – Wireless Access Points: District will need installation and configuration. Install outdoor rated AP.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

12

Cisco Air-AP1562D-B-K9 or functional equivalent

 

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT

All wireless access points must be compatible with WLC AIR-CT5508-K9 and WLC EDU-C9800-40-K9. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

SAN_BENITO_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions133.pdf
Location_details.xlsx

Questions Received with Applicant Answers   ( Ask Questions? )




-Do you need network cards for the UPS's? If so, standard network card or environmental cards? -Runtime needed? External battery packs needed? -Do you need decommissioning and removal of old units? -Are extended warranties needed?

Answer:

Do you need network cards for the UPS's?

Only for the 8k(SU8000RT4U or similar) models, they are not needed for the 2k(SMART2200RM2U or similar) models.

 

If so, standard network card or environmental cards?

Standard network cards.

 

Runtime needed?

Approx. 3hours for the 8k(SU8000RT4U or similar) models, and approx. 1hour for 2k(SMART2200RM2U or similar)  models.

 

External battery packs needed?

Only for the 8k(SU8000RT4U or similar) models as needed. Site surveys may be required (we have voluntary walkthroughs). Previous installations required up to 4.

 

Do you need decommissioning and removal of old units?

Yes.

 

Are extended warranties needed?

No.

Questions for IFCB ID : 210005496 Switches · Do you need stacking modules for the C9200L switches? o If so….any particular length of stacking cables? · Do you need any optics for the switches? o Speed? MMF or SMF? And qty? · Do you need the 2nd power supply on any of the switches? Wireless · Will the new Access Points be managed by the 5508? o If so - what code is running on the 5508? o Do you need licenses for the new Access Points? · If the Access Points will be controlled by the 9800 o What code is running on the 9800? o Do you need licenses for the Access Points? · Do you want to use the SFP option of the Access Points?

Answer:

Questions for IFCB ID : 210005496 Switches · Do you need stacking modules for the C9200L switches?

Yes

 

If so….any particular length of stacking cables?

Standard length with exception to 7 locations that will have 4 or more switches in a stack.

 

Do you need any optics for the switches?

No

 

Speed?

n/a

 

MMF or SMF?

n/a

 

And qty?

n/a

 

Do you need the 2nd power supply on any of the switches?

No

 

Wireless · Will the new Access Points be managed by the 5508?

New access points will be managed by the 9800.

 

If so - what code is running on the 5508?

n/a

 

Do you need licenses for the new Access Points?

Yes, as compatible with the 9800.

 

If the Access Points will be controlled by the 9800, What code is running on the 9800?

TBD, we do not currently have the 9800 onsite.

 

Do you need licenses for the Access Points?

Yes, as compatible with the 9800.

 

Do you want to use the SFP option of the Access Points?

No