school Santa Fe ISD
IFCB Posted : Nov 23, 2020
Bid Deadline : Monday, Jan 18, 2021

Questions Due By : Thursday, Dec 17, 2020
Applicant Address : Santa Fe, TX 77510
IFCB ID : 210005479

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Applicant will not accept bids for refurbished equipment unless it comes with support. Any bids containing refurbished equipment without support will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 


Services and Equipment Requested :

Category 2

Internal Connections

Voluntary Site Visits – Vendors wishing to bid on any C2 project can attend a voluntary site visit on December 2, 2020, December 3, 2020, December 8, 2020 or December 16, 2020. Vendors will need to call Julia Vasquez at 409-925-9060 to set up an appointment between 1:00 pm and 3:00 pm on December 2, 3 or 8 or between 9:00am and 11:00 on December 16. THIS PHONE NUMBER IS TO SET AN APPOINTMENT ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED. Vendors will be required to wear a mask and have a valid driver’s license to check in. Vendors will also be asked to sign a COVID-19 acknowledgement form.

 

Project A – UPS:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

UPS/Battery Backup

5

3000 Watts, 30 amp

UPS/Battery Backup

7

2200 Watts

UPS/Battery Backup

3

1500 Watts

 

Project B – Wireless Access Points: District would like 5 year Meraki MR Enterprise licensing.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

210

Meraki MR46 or functional equivalent

Wireless Access Points

5

Meraki MR76 Outdoor AP or functional equivalent

Antennas, Connectors and Related Components

10

MA-ANT-20 Meraki Dual band Omni Antennas for Outdoor AP or functional equivalent

 

 

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT

All wireless access points must be compatible with existing Meraki AP. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Applicant will not accept bids for refurbished equipment unless it comes with support. Any bids containing refurbished equipment without support will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

Managed Internal Broadband Service (MIBS) – on existing equipment:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

210

Meraki MR46 or functional equivalent

Wireless Access Points

5

Meraki MR76 Outdoor AP or functional equivalent

Wireless Access Points

210

Meraki MR34

Wireless Access Points

190

Meraki MR42

Wireless Access Points

89

Meraki MR52

Wireless Points

11

Meraki MR74

Firewall

2

Palo Alto PA-5220

Switches

137

Aruba 3810M-48 port

Switches

42

Aruba 3810M-24 port

Switches

1

Aruba 2530-8 port

Switches

8

Aruba 5406R

Switches

4

Meraki MS220-8 port

Switches

9

Meraki MS250-24 port

Switches

3

Meraki MS25048FP

Switches

15

Meraki MS320-24P

 

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

SANTA_FE_ISD_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions132.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Some Questions 1.Do you have all the Meraki Hardware in hand? (cont.) If yo do have the Meraki hardware in hand when was it purchased? 2.Would you entertain a quote for hardware and licensing for Meraki products? 3. Are you allowed to tell me the pricing of the purchased Meraki hardware because I can most likely get better pricing on your original purchase. Are you looking MISB from the original manufacturer or a third party MISB?

Answer:

  • As far as the MIBS, Yes we have some of the Meraki Equipment on hand, some will be new purchases.
  • We purchased the Meraki Equipment in phases starting in 2015. Which some of the oldest will be getting replaced.
  • As far as the quoting of the equipment goes I think that would need to be in the Internal Connections project. Please be sure you read the entire IFCB and understand that we are asking for Internal Connections (the purchase of equipment) and MIBS (the management/upkeep of equipment). We have three Category Two projects: one for the purchase of UPS devices, one for the purchase of WAPs and licensing and one for MIBS.
  • No we would not be able to disclose any pricing.
We would be looking at a Third Party MIBS

Also what is the run time for the UPS Battery Back ups you are looking for?

Answer:

We would like to have approximately 30 minutes runtime.

Also where will be the placement of this UPS Battery Backs going to be?

Answer:
The Placement of the UPS will be in pretty much every MDF and IDF closets at the School Campus. With the exception of one or two that may not need to be replaced

Project A – UPS: Are the UPS’s rack mounted or standalone? Project B – Wireless Access Points: Is the bid for 5 year renewal licensing only, or is it for the wireless equipment listed, plus 5 year licensing? Is installation required? MIBS: What level of support is required for the MIBS? For example, for monitoring, is a specific tool required or will the provider use their tool of choice? Will the management of the systems be proactive or reactive? For example, will the provider manage alerts as they are produced, or is scanning and continuous testing of the environment with predictive analysis required? Will the provider be required to do Moves, Adds, and Changes as part of the MIBS? If so, estimated number per month? Is Patch Management required? Is Carrier Management required? For example, will the provider work with carriers on SFISD’s behalf for incident management? Is there a specific SLA required for different severity levels? How will the support workload be divided between the MIBS provider and the internal SFISD help desk?

Answer:

Project A – UPS: Are the UPS’s rack mounted or standalone? - Rack Mounted 

 

Project B – Wireless Access Points: Is the bid for 5 year renewal licensing only, or is it for the wireless equipment listed, plus 5 year licensing?  - Equipment plus 5 year licensing 

 

Is installation required?  - Installation will be handled by district 

 

MIBS: What level of support is required for the MIBS? For example, for monitoring, is a specific tool required or will the provider use their tool of choice? - We currently utilize SolarWinds - we would need to know if additional tools would be required form the provider 

 

Will the management of the systems be proactive or reactive? For example, will the provider manage alerts as they are produced, or is scanning and continuous testing of the environment with predictive analysis required?  - Proactive analysis is preferred.  We are looking at catching threats before they occur

 

Will the provider be required to do Moves, Adds, and Changes as part of the MIBS?  - Please clarify or provide examples of moves, adds, changes.  We would like the provider to have the ability to make changes when necessary 

 

If so, estimated number per month? - need more information 

 

 Is Patch Management required?  - preferred 

 

Is Carrier Management required? For example, will the provider work with carriers on SFISD’s behalf for incident management?  - No, can be handled in-house 

 

Is there a specific SLA required for different severity levels?  - no specific required but clarity preferred for various severity levels 

 

How will the support workload be divided between the MIBS provider and the internal SFISD help desk? - this would be dependent on SLA agreement