school Woodland School District I-90
IFCB Posted : Nov 23, 2020
Bid Deadline : Monday, Jan 11, 2021

Questions Due By : Thursday, Dec 10, 2020
Applicant Address : Fairfax, OK 74637
IFCB ID : 210005435

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR BMIC PROJECT A AND B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION BMIC PROJECT A AND B: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.



 


Services and Equipment Requested :

Category 2

 

Internal Connections

 

Voluntary Site Visits - Vendors wishing to bid on C2 can attend a voluntary site visit either December 2, 2020 or December 9, 2020. Visits will begin both dates at 12:00 pm. Vendors will to go School Office front desk at 100 N 6th St, Fairfax, OK.

Project narrative – District will need installation, activation and configuration of switches and AP.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

25

Ubiquiti or functional equivalent

Switches

3

Summit/Ubiquiti/HP 48+ POE or functional equivalent

 

NOTE: We are requesting WAP and switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT

All switches and AP must be compatible with existing Summit/Ubiquiti network. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Basic Maintenance of Internal Connections (BMIC)

Project A – District would like manufacturer’s support.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

25

Ubiquiti or functional equivalent

Wireless Access Points

25

Ubiquiti UAP-AC-PRO

Switches

3

Summit/Ubiquiti/HP 48+ POE or functional equivalent

Switches

5

Extreme S460-48p

Firewall

2

Juniper SRX-340

Wireless Controller

1

Ubiquiti

Wireless Controller

1

Extreme WM-3600

 

Project B – District would like a block of 10 hours per month.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

25

Ubiquiti or functional equivalent

Wireless Access Points

25

Ubiquiti UAP-AC-PRO

Switches

3

Summit/Ubiquiti/HP 48+ POE or functional equivalent

Switches

5

Extreme S460-48p

Firewall

2

Juniper SRX-340

Wireless Controller

1

Ubiquiti

Wireless Controller

1

Extreme WM-3600

 

DISQUALIFICATION FACTOR BMIC PROJECT A AND B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION BMIC PROJECT A AND B: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

WOODLAND_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions131.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Are you able to bid on project A and B separate? or do you want the bid for all together?

Answer:

You may bid just project A or B (or both if you want, but you are not required to bid both).

Do we have to bid both IC and/or BMIC projects or can we bid certain projects?

Answer:

You are not required to bid all of the projects you can just bid one if you want, however, we prefer you to bid all of the items requested within that one project.