school Harleton ISD
IFCB Posted : Nov 20, 2020
Bid Deadline : Monday, Jan 11, 2021

Questions Due By : Thursday, Dec 10, 2020
Applicant Address : Harleton, TX 75661
IFCB ID : 210005255

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.




Services and Equipment Requested :

UPDATE 12/3/20: C1 Network Equipment - quantity of Ubiquiti Multi Mode 10 Gbps SPF+ module or functional equivalent should be 8, not 6. Table below is updated.

UPDATE 12/3/20: Q&As from the walkthrough have been added

Category 1

 

C1 Network Equipment:



Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

4

Ubiquiti Unifi 48 Port POE+ with at least 3 SPF+ ports or functional equivalent

Switches

1

Ubiquiti Single Mode 10 Gbps SPF+ module or functional equivalent

Switches

6 CORRECT QUANTITY TO BID IS 8

Ubiquiti Multi Mode 10 Gbps SPF+ module or functional equivalent

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

Category 2

Internal Connections

Voluntary Site Visits – Vendors who are interested in bidding on C2 can attend a site visit either December 2, 2020 or December 9, 2020. Both visits will start at 10:00 am. Please report to 17000 Hwy 154, Harleton, TX 75651.

Project Narrative – District will be upgrading aging switches and old AP. The UPS are to support equipment requested on this IFCB. 24 of the AP will be in standard classrooms. 3 of the AP will be in larger areas that could have a large number of connections. Installation will be needed on all equipment. Installation and configuration will be needed on the switches.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

9

Ubiquiti 48 Port POE + with at least 2 SPF+ ports or functional equivalent

Switches

9

Ubiquiti Multi Mode SPF+ module or functional equivalent

UPS

4

n/a

Wireless Access Points

27

Ubiquiti Unifi or functional equivalent

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

HARLETON_C1_COVER_PAGE.pdf
HARLETON_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions129.pdf
eRate_Walkthrough_Questions_12-02-2020.docx

Questions Received with Applicant Answers   ( Ask Questions? )




What size UPS do do you prefer? Do the access points need data drops?

Answer:

Do the access points need data drops? 
We will not need drops for the access points.  All locations already have cabling.

 

 What size UPS do do you prefer?

Each UPS will have 2 to 3 of the requested 48 port switches plugged in.  I would prefer a rack mount unit that plugs into a standard power outlet.  Run time does not need to be long.  5 to 15 minutes run time should be sufficient.  Just need to protect against occasional flickers and brownouts.

Do you require installation for all Category 2 equipment, or only for the switches ?

Answer:

Do you require installation for all Category 2 equipment, or only for the switches? 

We would like installation of the Switches, Access Points, and the Uninterruptible Power Supplies.  Wiring is already in place for the Access Points.

For the UPS, what power capacity are you looking for in VA (1000/1500/3000)? Do you need a UPS that can be rack-mounted or a floor standing model?

Answer:

For the UPS, what power capacity are you looking for in VA (1000/1500/3000)? Do you need a UPS that can be rack-mounted or a floor standing model?

Each UPS will have 2 to 3 of the requested 48 port switches plugged in.  I would prefer a rack mount unit that plugs into a standard power outlet.  Run time does not need to be long.  5 to 15 minutes run time should be sufficient.  Just need to protect against occasional flickers and brownouts.  

-Is the district currently using Ubiquiti/Unifi Switches and AP’s? -If so, which Ubiquiti/Unifi Switches and AP models are currently being used? -Which Ubiquiti/Unifi 48 Port PoE+ Switch model is preferred? **** -Which Ubiquiti/Unifi Wireless Access Point model is preferred? **** -Will ALL the existing(aging) switches and AP’s be upgraded or will some still remain in service? -Will all the switches be rack mounted(stacked) in the same relay rack and network room or in multiple relay racks and network rooms? -If so, how many switches will be installed in the different relay racks and network rooms/locations? -Do you want the rack mounted UPS’s(4ea) installed in the very bottom of each relay rack or relay racks? -What’s the distance(in feet) from the closest standard power outlet or outlets to each relay rack or relay racks the rack mounted UPS’s(4ea) will be installed in?

Answer:

Is the district currently using Ubiquiti/Unifi Switches and AP’s? -If so, which Ubiquiti/Unifi Switches and AP models are currently being used?

We have 1 EdgeSwitch 16-Port 10G(ES-16-XG) and a few UniFi AP-AC-LR that we use to provide wifi at a few remote locations.

 

 Which Ubiquiti/Unifi 48 Port PoE+ Switch model is preferred?

The UniFi Switch PRO 48 PoE(USW-Pro-48-POE) looks good but I am open to other options as well.

 

Which Ubiquiti/Unifi Wireless Access Point model is preferred?

The UniFi nanoHD(UAP-nanoHD) looks good, but I am very open to other options as well.

 

Will ALL the existing(aging) switches and AP’s be upgraded or will some still remain in service?

Not sure if I can say all, but this will definitely replace almost all major switches in the district.

 

Will all the switches be rack mounted(stacked) in the same relay rack and network room or in multiple relay racks and network rooms? If so, how many switches will be installed in the different relay racks and network rooms/locations?

They will be on multiple racks in network closets across the district.  There will be 2 or 3 switches in each location.

 

Do you want the rack mounted UPS’s(4ea) installed in the very bottom of each relay rack or relay racks?

Mounting in the bottom of the racks is fine.

 

What’s the distance(in feet) from the closest standard power outlet or outlets to each relay rack or relay racks the rack mounted UPS’s(4ea) will be installed in?

All locations are within 4 to 6 feet of power.

-How do you manage your AP’s today? (i.e. Individually connect to each AP, Via a physical local Controller or a Cloud Client/Application) -Do you already have a Ubiquiti/Unifi Controller? -If not, do you need a Ubiquiti/Unifi Controller quoted?

Answer:

How do you manage your AP’s today? (i.e. Individually connect to each AP, Via a physical local Controller or a Cloud Client/Application) -Do you already have a Ubiquiti/Unifi Controller? -If not, do you need a Ubiquiti/Unifi Controller quoted?  
On out older Aerohive Access points we use Hive Manager Online.  We do already have a Unifi Controller setup for the few APs that we have, so do not need one quoted.