school West Platte R-II School District
IFCB Posted : Oct 5, 2021
Bid Deadline : Monday, Oct 18, 2021

Questions Due By : Monday, Oct 18, 2021
Applicant Address : Weston, MO 64098
IFCB ID : 220001219

IFCB Requirements :

·       All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·       Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·       Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·       By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·       Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·       Contracts must not prohibit SPIN changes.

 

·       Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·       Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·       All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·       All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·       All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·       If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·       The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.


Services and Equipment Requested :

UPDATE 10/5/21 – The C2 project has been broken into two projects – one for 1 year licensing and one for 3 year licensing. The cover page has been updated as well. The original Form 470 # 220001219 has been cancelled. The correct 470 for this IFCB is now # 220001244.


UPDATE 10/19/2021 - THIS IFCB HAS BEEN CANCELLED. FORM 470# 220001244 HAS ALSO BEEN CANCELLED. 


INTERNAL CONNECTIONS

The District will only pursue Project A or Project B

Project A – 1 Year License option

 

No installation needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switch

2

Cisco Meraki LIC-MS125-24P-1YR

Switch

1

Cisco Meraki LIC-MS125-48FP-1YR

Switch

12

Cisco Meraki LIC-MS250-48FP-1YR

Switch

3

Cisco Meraki LIC-MS350-24X-1YR

Switch

5

Cisco Meraki LIC-MS390-48E-1YR

Switch

1

Cisco Meraki LIC-MS425-16-1YR

Switch

1

Cisco Meraki LIC-MS425-32-1YR

Switch

12

Cisco Meraki LIC-MS225-48LP-1YR

Firewall Service and Components

2

Cisco Meraki LIC-MX64-SEC-1YR

Wireless Access Points

55

Cisco Meraki MR46-HW

Wireless Access Points

55

Cisco Meraki LIC-ENT-1YR

 

We are requesting WAP and switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

Project B – 3 year licensing option

No installation needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switch

2

Cisco Meraki LIC-MS125-24P-3YR

Switch

1

Cisco Meraki LIC-MS125-48FP-3YR

Switch

12

Cisco Meraki LIC-MS250-48FP-3YR

Switch

3

Cisco Meraki LIC-MS350-24X-3YR

Switch

5

Cisco Meraki LIC-MS390-48E-3YR

Switch

1

Cisco Meraki LIC-MS425-16-3YR

Switch

1

Cisco Meraki LIC-MS425-32-3YR

Switch

12

Cisco Meraki LIC-MS225-48LP-3YR

Firewall Service and Components

2

Cisco Meraki LIC-MX64-SEC-3YR

Wireless Access Points

55

Cisco Meraki MR46-HW

Wireless Access Points

55

Cisco Meraki LIC-ENT-3YR

 

We are requesting WAP and switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

All equipment/licenses must be compatible with existing Cisco Meraki equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2022_C2_Bidding_Instructions24.pdf
WEST_PLATTE_C2_COVER_PAGE_-_CORRECTED.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




I understand the correct updated Form 470 is 220001244. Is this requirement for Licenses only, or for the Hardware also, that is associated with the License part numbers provided on the attachments to the Form 470?

Answer:
The school has two projects – one with 1 year licenses (for existing switches, firewall and AP) and a request to purchase 55 APs (again, with one year license). The second project for 3 year licenses (for existing switches, firewall and AP) and the purchase of 55 APs, (with three year licensing). They school will only pursue one project, not both.