school Locust Grove School District 17
IFCB Posted : Oct 1, 2021
Bid Deadline : Friday, Nov 12, 2021

Questions Due By : Sunday, Oct 10, 2021
Applicant Address : Locust Grove, OK 74352
IFCB ID : 220001119

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 


Services and Equipment Requested :

UPDATE 11/05/21: The request for leased lit fiber connection on this IFCB has been cancelled.  A new Form 470 & IFCB have been posted for this service #22003474 and are now active.  


Category One

Internet Access – District currently has 2 GB bandwidth. District will accept bids up to 5 GB bandwidth. Termination point for this circuit is 510 N Wyandotta St, Locust Grove, 74352 (918)479. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

Leased Lit Fiber – 1 GB bandwidth from ELC - 695 E Joe Koelsch Dr, Locust Grove 74352 to Football Field at 802 Joe Koelsch Dr, Locust Grove 74352.

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Category Two

Internal Connections – no installation needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

UPS/Battery Backup

5

No preference

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Locust_Grove_C2_COVER_PAGE1.pdf
2022_C2_Bidding_Instructions22.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




How much IT load do you have? How much run time will you need (with or without a generator) to give time for graceful shutdown of the IT equipment? Off-line, Line Interactive, or On-Line Double Conversion Technology? What kind of output -- 120 volt, single phase, three phase?

Answer:

There would be 2 48 port POE switches on each. Around 15 minutes. Standby. 110.

Can you please tell us what devices these ups's will be supporting and how many devices per unit. If switches are they 24port or 48port and poe or non poe. Also are the outlet types just standard 110.

Answer:

Extreme Summitt 440-48pt POE. 2 per unit. Yes standard 110 outlets.

What load will the UPS have and how much up time is needed? We need this to scope the Volt Amps for the UPS (1000VA,1500VA,2000VA,3000AV,other?) - What form factor will the UPS need to be? (Rack mount or Tower) - Will you need the UPS to have a network management card?

Answer:

1000VA, Rack mount, not necessarily.  

https://excessups.com/tripp-lite-smartpro-1000va-800w-rm-2u-120v-smart1000rm2u-refurbished

 This is what we have used in the past. So something similar but a newer model would be fine.

 

UPS: --Are the UPS units going into floor mount enclosed cabinets? -- Are the UPS units going into floor mount 2-post or 4-post open frame racks? -- Are the UPS units going into wall mount enclosed cabinets? If so, what size of cabinet? -- Are the UPS units going into wall mount open frame racks? If so, what size of rack? --Do you need a network card in each UPS?

Answer:

2 will be going into 4 post racks. 3 will be going into 15U wall mounted enclosed racks. We do not need a network card. 

 https://excessups.com/tripp-lite-smartpro-1000va-800w-rm-2u-120v-smart1000rm2u-refurbished

 

 These are what we have used and they fit into all of our racks so something similar would work.

 

Q1-For the UPS, what power capacity are you looking for in VA? (1000/1500/3000) Q2-Do you need a UPS that can be rack-mounted or a floor standing model? Q3-What is your preferred manufacturer?

Answer:

1000, rack mounted, tripp lite 

https://excessups.com/tripp-lite-smartpro-1000va-800w-rm-2u-120v-smart1000rm2u-refurbished

 This is what we have used in the past so something similar in a newer model would be fine.