school Ottawa Unified Sch Dist No. 290
IFCB Posted : Sep 30, 2021
Bid Deadline : Thursday, Nov 11, 2021

Questions Due By : Saturday, Oct 9, 2021
Applicant Address : Ottawa, KS 66067
IFCB ID : 220001058

IFCB Requirements :

 

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·        If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment.

 

·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.




Services and Equipment Requested :

Category Two:

INTERNAL CONNECTIONS

We are planning to completely rip and replace our wireless infrastructure; this is phase one.  Phase two will be a migration to a cloud supported hybrid configuration with Aruba Central and our controller on sire. 

This project also adds an additional number of WAP’s to our building to fill in dead spots. We are aiming for 1 AP per classroom model, which we currently see success with in two of our buildings.

We are requesting 5-year licenses for WAPs.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

350

15/16 flat bracket kits

Wireless Access Points

340

Aruba AP-505

Wireless Access Points

10

Aruba AP-535

 

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATABILITY REQUIREMENT:

All WAPs must be compatible with Aruba 7200 controller.  All WAPs must have ability to move clients that do not want to roam, even without 802.11k, 802.11v, and 802.11r

 

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2022_C2_Bidding_Instructions19.pdf
Ottawa_C2_COVER_PAGE.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Questions regarding this bid. 1) are you open to a competitor solution like Ruckus wireless? 2) Can you provide maps of buildings or provide us a time for a walkthrough to assess how many APs would be needed in your design? (we can be about a third less the number of Aruba APs). 3) Are you open to a demo? virtual? Thank you.

Answer:

We ask that the vendor equipment meet the following specifications laid out in the IFCB:

"All WAPs must be compatible with Aruba 7200 controller.  All WAPs must have ability to move clients that do not want to roam, even without 802.11k, 802.11v, and 802.11r" 

If the vendors supplied functionally equivalent devices meet those requirements then we are good to go! 

No walkthroughs necessary. We have standardized on a one AP per classroom installation and have a significant investment in the infrastructure and wiring to handle that. We use a controller to eliminate any signal issues.  

We are not requesting demos while the RFP is open.

Are you looking for an installation service cost for phase 1 only? Or for phase 1 and phase 2?

Answer:
No install necessary.  This is AP's only, delivered to our door.

Are you looking for a cloud license for your controller/gateway? And if so, how may controllers do you currently have?

Answer:
No cloud licensing for the controller.  Just 5year Aruba Central licensing per AP. 

If our AP functionality can support "All WAPs must have ability to move clients that do not want to roam, even without 802.11k, 802.11v, and 802.11r", however, we do not integrate with the controller and can provide cloud management that has equivalent features as Aruba Central/Aruba controller, will the district explore other platforms as this is a rip and replace?

Answer:
This is not a rip and replace project. We are keeping some of our Aruba equipment and thus the proposed equipment must work with the existing Aruba equipment.