school Bridge City ISD
IFCB Posted : Sep 29, 2021
Bid Deadline : Thursday, Nov 11, 2021

Questions Due By : Thursday, Oct 14, 2021
Applicant Address : Bridge City, TX 77611
IFCB ID : 220001062

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR CATEGORY ONE EQUIPMENT: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

 


Services and Equipment Requested :

UPDATE 9/30/21 – The RSVP email below was incorrectly listed. It should be natasha.ray@bridgecityisd.net, this has been corrected below. The original Form 470 #220001021 has been cancelled. The correct 470 for this IFCB is now #220001062.

Category One:

Internet Access – 2 GB internet access terminating address is 1031 W. Roundbunch Road, Bridge City TX.

 

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Leased Lit Fiber – 1 GB circuit from Bridge City High School - 2690 Texas Avenue Bridge City, TX , to Bridge City ISD Admin Building – 1031 West Roundbunch Road, Bridge City , TX.

 

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Category 1 Network Equipment

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

2

Cisco C9300-48P

Switches

2

Cisco C9300-NM-8X

Modules, GBIC, Transceivers

2

Cisco SFP-10G-LR

 

COMPATIBILITY REQUIREMENT

All switches and equipment must be compatible with existing Cisco switches.

DISQUALIFICATION FACTOR CATEGORY ONE EQUIPMENT: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

Category Two:

 

MANDATORY SITE VISIT – PROJECT A ONLY

Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on October 6, 2021 and October 13, 2021. Walkthroughs will be between 7:30am – 3:30pm. Vendors should RSVP to Natasha Ray at natasha.ray@bridgecityisd.net. THIS EMAIL IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED. Vendors will meet at Bridge City Intermediate School, 1029 W. Roundbunch Rd, Bridge City Tx. Bids from vendors who did not attend either of the site visits will be disqualified.

 

INTERNAL CONNECTIONS

 

Project A – Wireless Access Points

Project will be to replace obsolete Cisco WAPs with new WAPs. Most WAPs will be replacing existing locations, but cabling may need to be moved in a few locations to prevent close proximity. Additional WAP’s are being added in a few locations to provide additional coverage and cabling will need to be added in these locations.  Install needed for WAPs. Central device licenses need for all WAPs.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

66

WAP drops

Wireless Access Points

66

Aruba AP-515

 

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

All equipment must be compatible with existing Cisco and Aruba equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified

 

Project B – Switches, Modules, UPS

No install needed. Licenses for routing capabilities on C9300-48P’s needed.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

6

STACK-T1-1M

Antennas, Connectors and Related Components

6

CAB-SPWR-150CM

Antennas, Connectors and Related Components

2

STACK-T1-50CM

Antennas, Connectors and Related Components

2

CAB-SPWR-30CM

Antennas, Connectors and Related Components

2

PWR-C1-350WAC

Antennas, Connectors and Related Components

2

PWR-C5-600WAC

Antennas, Connectors and Related Components

5

C9200L-STACK-KIT

Switches

6

C9300-48P

Switches

3

C9200L-48PL-4X

Switches

3

C9200L-48PL-4G

Modules, GBIC, Transceivers

4

SFP-10G-LRM

UPS/Battery Backup

1

SMART3000RM2UN

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

All equipment must be compatible with existing Cisco equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Bridge_City_C1_COVER_PAGE1.pdf
BRIDGE_CITY_C2_COVER_PAGE.pdf
2022_C2_Bidding_Instructions16.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Good morning, Regarding C1: Shouldn't these items be under C2 ? Do you require smart accounts for C1 equipment ? How many years for the licenses ? Which type of licenses ? Regarding the project A: Do you require removal of existing cabling ? Removal of existing APs ? What cable category do you require for APs ? What color ? 300` should be used for the bid calculation per drop ? Do you require faceplates, patch panels, keystone jacks ? For the APs, there are several part numbers under the model AP-515; could you please specify which one would you prefer ? Q9H63ACM Q9H63A Q9H68A Q9H73A How many years for the licenses for APs ? Regarding the project B: The walkthrough is required only for project B ? For the switches, do you require only licenses or the switches too ? You don't need any installations for project B ? Thank you very much

Answer:

Regarding C1: Shouldn't these items be under C2 ? No, our fiber runs are C1 and thus the equipment necessary to light the fiber and connect it to the network is also C1. .

Do you require smart accounts for C1 equipment ? No.

How many years for the licenses ? It's not a term license.

Which type of licenses ? Network Advantage

Regarding the project A: Do you require removal of existing cabling ? No.

Removal of existing APs ? Yes.

What cable category do you require for APs ? Cat6

What color ? Blue

300` should be used for the bid calculation per drop ? Dependent upon the need.

Do you require faceplates, patch panels, keystone jacks ? Only keystone jacks for the new drops.

For the APs, there are several part numbers under the model AP-515; could you please specify which one would you prefer ? Q9H63A

How many years for the licenses for APs ? 5 year Aruba Central license

Regarding the project B: The walkthrough is required only for project B ? Walkthrough is required for only Project A

For the switches, do you require only licenses or the switches too ? The switches

You don't need any installations for project B ? No

Regarding the Project B, it looks the list has an incongruent number of items in relation to the switches ordered. This is not configurable unless the switches are added one by one. Could you please say which option belongs to which switches ? Thank you

Answer:

The equipment for Project B that will be ordered is replacing and/or being added to pre-existing equipment and BCISD's Network Administrator will be configuring the equipment. Which option belongs to which switch is inconsequential in order to receive a quote for the equipment that has been requested since it will be installed alongside pre-existing equipment. 

Good morning, do you require SMARTnet service for the switches ? For how long ? Thank you

Answer:

No

Do you require single mode or multi mode transceivers ?

Answer:

We will need both as requested on the 470/IFCB. 

Which of these models would you prefer more? C9300L-48P-4X-E or C9300-48P-EDU

Answer:
C9300-48P-EDU