school Grand View School District 34
IFCB Posted : Sep 29, 2021
Bid Deadline : Saturday, Nov 6, 2021

Questions Due By : Saturday, Oct 9, 2021
Applicant Address : Tahlequah, OK 74464
IFCB ID : 220001020

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

  • If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


Services and Equipment Requested :

Category Two:

VOLUNTARY SITE VISIT

Vendors wishing to bid on C2 can attend a voluntary site visit between October 4 - October 8, 2021. Vendors should RSVP to Patrick Perry at pperry@grandviewchargers.org to set up a time for a site visit during October 4 – October 8, 2021. THIS EMAIL IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.

INTERNAL CONNECTIONS

Installation and configuration needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

3

 

48 port PoEPlus

Switches

12

24 port PoEPlus

Switches

1

1 HP5406 zl

Modules, GBIC, transceivers

3

 

24 port PoEPlus

 

Modules, GBIC, transceivers

1

Fiber module

Modules, GBIC, transceivers

1

Management module

UPS/Battery Backup

16

1500 VA/1050 W Rack Mount

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Switches must be compatible with existing Xirrus XD2-230 and existing Xirrus XD4-240.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

GRAND_VIEW_C2_COVER_PAGE.pdf
2022_C2_Bidding_Instructions15.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




During the walkthru, there was a 8-port switch in the office but no 8-port listed on the RFP. Will this switch need to be replaced with another 8 or 12-port switch? Do you want to replace the existing SFPs? What model of HP switches are existing?

Answer:

I would like to replace the 8 port switch with another 8 port switch, and I would like the SFPs replaced as well please. 

This is a list of the ones that I have records for that I could find on my network. 

 

HP 2530-24G

HP 2610-24

HP 2610-24

HP 2910al-24G

HP 2520G-24

HP 5406zl

HP 2530-24G

HP 2530-24G

HP 2520G-24

HP 2920-48G-

HP 2910al-48G

HP 2920-24G

HP 2920-24G

HP 2920-24G

HP 2920-24G

HP 2920-24G

HP 2920-24G

HP 2920-24G

HP 2920-24G

HP 2530-8G

HP 2610-24

HP 2530-24G

Switches: --Are you replacing all existing HPE switches? --There are 16 new switches on RFP and 21 existing switches listed in another Q/A. --How many SFP’s (transceivers) are needed for the existing fiber? --Are all SFP’s to be 1G multi-mode? --Are all network racks/cabinets connected with multi-mode fiber? --If not, is there copper cabling for those connections or any single-mode fiber cabling? UPS: --What is the depth of the wall mount enclosed cabinets that the UPS units will be placed in? --Do you need network cards installed in UPS’s? Misc: --During a site visit, it was mentioned needing 1ft patch cables for network racks, those are not mentioned in the RFP or 470. Do you want a quote for those outside of E-rate? How many? Noticed that several cable runs do not use any patch cable from a patch panel, just straight into a switch port.

Answer:

I would like the SFPs replaced on those switches. Not all of the switches have fiber – total count that need SFPs is 11.The 1ft patch cables are something that I would like. I don't need network cards in the UPSs. The depths of the wall switches are 24". The cables should be 1G multi-mode.