school Sterling School District
IFCB Posted : Sep 24, 2021
Bid Deadline : Friday, Nov 5, 2021

Questions Due By : Sunday, Oct 3, 2021
Applicant Address : Sterling, OK 73567
IFCB ID : 220000919

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·        If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·        INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·        INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.
bids disqualified, unless that vendor has bid the preferred make/model number listed.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·        DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

·        DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·        DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

Category One:

Internet Access – District currently has 300MB bandwidth and would like to increase to 400MB.  District will accept bids up to 1 GB. Please include a leased router with bids. District prefers a 5-year contract. Terminating address is 400 S Tiger Blvd, Sterling, OK 73567.  Erate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
 

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

Category Two:

INTERNAL CONNECTIONS- including installation and set-up

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and Components

1

Sonic Wall or Meraki, including one year license

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.
bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:

Firewall Maintenance for proposed Firewall equipment

The District would like a manufacturer’s support contract for these items:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and Components

1

Sonic Wall or Meraki

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2022_C2_Bidding_Instructions14.pdf
Sterling_C2_COVER_PAGE1.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




What firewall do you have in place now? Why are you replacing it? From looking in USAC, we find there are 342 total students in the district. How many computers, tablets, ipads, and other devices wifi/VoIp camera system do you have? Are you looking for Gigabit Throughput? How many Remote Users? What applications are you needing to have Visibility and Control over? Are you looking to streamline security infrastructure or make changes to Anti-Virus Protection, Spam Filtering, Deep Packet Inspection, and Application Filtering?

Answer:
Question : What firewall do you have in place now? SonicWall ..Why are you replacing it? It's getting outdated...From looking in USAC, we find there are 342 total students in the district. How many computers-100, chromebooks-250, ipads- 100 and other devices wifi/VoIp camera system do you have?  Are you looking for Gigabit Throughput-yes? How many Remote Users-none? What applications are you needing to have Visibility and Control over? Are you looking to streamline security infrastructure or make changes to Anti-Virus Protection, Spam Filtering, Deep Packet Inspection, and Application Filtering?Yes

1. What is the current download bandwidth from the ISP? 2. Does the firewall need to provide any content filtering? 3. What is the maximum number of users on the network?

Answer:

300 mps

 

Yes

 

350

Is there some additional info regarding the amount of users at peak times? This will better assist me with providing a specific quote and model number for a firewall.

Answer:

Is there some additional info regarding the amount of users at peak times?   No, but please check the Q&As posted on the IFCB, some additional details are provided there.

This will better assist me with providing a specific quote and model number for a firewall..

FIREWALL: Sizing 1. What is your bandwidth from your ISP? 2. What is your anticipated bandwidth over the lifespan of this appliance? 3. Are you going to inspect East/West traffic (internal)? If yes, what is your internal bandwidth? 4. How many staff and students do you have? 5. What is your anticipated growth in staff and students over the lifespan of this appliance? 6. How many devices are concurrently connected? What types of devices? Are your students 1:1? 7. What is your anticipated device growth over the lifespan of this appliance? Architecture 1. What is the current firewall make and model? 2. What security bundle do you currently have? Function 1. What security services do you need on the firewall? a. Content Filtering b. Application Intelligence and Control c. Intrusion Detection and Prevention d. Anti-Spyware e. Gateway Anti-Virus f. Botnet Filter g. Geo-IP Filter h. Advanced Threat Protection 2. Are you planning to implement DPI-SSL? 3. How many subscription years for security services bundle? 1YR, 3YR or 5YR

Answer:

Question : FIREWALL: Sizing 1. What is your bandwidth from your ISP? -300mbps. 2. What is your anticipated bandwidth over the lifespan of this appliance?500 mbps 3. Are you going to inspect East/West traffic (internal)? If yes, what is your internal bandwidth? 4. How many staff and students do you have approx. 400 5. What is your anticipated growth in staff and students over the lifespan of this appliance?  No growth 6. How many devices are concurrently connected? -450. What types of devices?- desktops, chromebooks, ipads. Are your students 1:1?- yes.  7. What is your anticipated device growth over the lifespan of this appliance? None  1. What is the current firewall make and model? NSA-3600 2. What security bundle do you currently have?- 

Nodes/Users

Licensed

Unlimited Nodes

SSL VPN Nodes/Users

Licensed

2 Nodes (0 in use)

Virtual Assist Nodes/Users

Licensed

1 Nodes (0 in use)

VPN

Licensed

Global VPN Client

Licensed

50 Licenses (0 in use)

CFS (Content Filter)

Licensed

Expanded Feature Set

Not Licensed

Capture Client Enforcement

Not Licensed

McAfee AV Enforcement

Not Licensed

Client Content Filtering

Not Licensed

DPI-SSL Enforcement

Not Licensed

Gateway Anti-Virus

Licensed

Capture ATP

Not Licensed

Anti-Spyware

Licensed

Intrusion Prevention

Licensed

App Control

Licensed

App Visualization

Licensed

Anti-Spam

Not Licensed

Analyzer

Not Licensed

DPI-SSL

Not Licensed

DPI-SSH

Not Licensed

WAN Acceleration

Not Licensed

WXAC Acceleration

Licensed

 1. What security services do you need on the firewall?- SEE ABOVE.  a. Content Filtering- b. Application Intelligence and Control c. Intrusion Detection and Prevention - d. Anti-Spyware-  e. Gateway Anti-Virus- f. Botnet Filter  g. Geo-IP Filter  h. Advanced Threat Protection 2. Are you planning to implement DPI-SSL?-NO. 3. How many subscription years for security services bundle? 1YR, 3YR or 5YR  1YR