school Lead Hill Public School District 4
IFCB Posted : Sep 22, 2021
Bid Deadline : Saturday, Oct 30, 2021

Questions Due By : Saturday, Oct 2, 2021
Applicant Address : Lead Hill, AR 72644
IFCB ID : 220000847

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.




Services and Equipment Requested :

UPDATE 9/27/21: VENDORS ARE ASKED TO CALL 870-416-0735 TO NOTIFY THE DISTRICT WHEN THEY PLAN TO ARRIVE FOR THE VOLUNTARY SITE VISITS.  PLEASE NOTE THIS PHONE NUMBER IS FOR NOTIFICATION ONLY.  ALL QUESTIONS AND BIDS MUST BE SUBMITTED VIA THE ONLINE IFCB SYSTEM.

UPDATE 9/24/21: DISTRICT WILL ACCEPT FUNCTIONAL EQUIVALENTS OF EQUIPMENT FOR Basic Maintenance of Internal Connections (BMIC).


Category Two:

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit either September 27, 2021 or October 1, 2021, between the hours of 8am – 2pm. Vendors will meet at 6966 Milum Drive, Lead Hill AR, 72644. Vendors will check in with Autumn Miles.

INTERNAL CONNECTIONS

Project A – Switches and Transceivers

Narrative – Five switches with 10 GB connectivity for increased speed between core services. No installation for switches and modules.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

5

Juniper multigigabit 48 port

Modules, GBIC, transceivers

10

SFP+ 10GB E LC

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATABILITY REQUIREMENT:

All switches must be compatible with Juniper Ex Series switches.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

Project B – Caching Server

Narrative - Caching server for decreased latency for end users. Installation and configuration required.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Caching Server

1

Appliansys Cache Box

 

COMPATABILITY REQUIREMENT:

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:

Narrative – Support and licensing for caching server.

The District would like a manufacturer’s support contract for these items:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Caching Server

1

Appliansys Cache Box

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

LEAD_HILL_C2_COVER_PAGE.pdf
2022_C2_Bidding_Instructions7.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




In regards to project B, the caching server, we need some information to make sure we provide the correct model. What is the Internet bandwidth at the location? What is the average number of clients? What is the maximum number of clients? What are the mix of types of clients (PCs, chromebooks, iOS devices) and either the number of each or a percentage of the whole. Do you require fail-to-wire functionality so that if the caching appliance fails, it will still pass traffic with no caching functionality?

Answer:

500Mbps Up/Down

500 average clients with about 1000 or so max clients

PC's/Chromebooks/ios devices/ 80 percent chrome devices/15 percent PC's/5 iOS devices

Yes it should have fail to wire. 

Could you please confirm what Juniper Switch model you need?

Answer:

Juniper EX2300-48MP Bids for functionally equivalent equipment will be accepted.

What model Appliansys Cache Box are you requesting? Also, please provide any answers you can to the following: What are the CPU core requirements per host? Are you virtualized? If so, how many VMs? How much RAM is required per host? How much useable capacity is needed per host? What RAID set? Are there IOP requirements (HDD vs. SSD)? What type of networking ports and how many? (BaseT, SFP+, etc) What operating system is required? (Windows, VMware, Red Hat Linux, etc.) What type of power cord type is required for their PDU? (C13/C14, NEMA 5/15, etc.) What kind of support/deployment services are needed?

Answer:

Appliansys CacheBox 230 or 210 (or functional equivalent). My two server host have 2 12 core processors. Yes we are a virtualized environment. We are currently running 8 total vms. I have 128GB of ram per host. Each host has 10TB of storage. Raid 50, Not sure of the IOPS requirements. 2 RJ45 1000Base t and 2 SFP+ 10Gbase sr. Vmware is the hypervisor. My vms are windows based. C13 or C14 power cord. Any support needed for device.