school Clinton ISD 99
IFCB Posted : Sep 20, 2021
Bid Deadline : Friday, Oct 29, 2021

Questions Due By : Friday, Oct 1, 2021
Applicant Address : Clinton, OK 73601
IFCB ID : 220000787

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 


Services and Equipment Requested :

UPDATE 9/29/2021: We had previously listed that all the requested trancievers were needed for Extreme switches. That was incorrect, we also need some for Aruba switches. Updated details are in the Q&A section of this IFCB.

Catergory One

Internet Access – District currently has 5 GB bandwidth and would like to increase to 10 GB bandwidth. Please also include bids for leased router. Terminating address for this circuit is 1001 Orient Ave, Clinton, OK 73601 (580) 323. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

Category Two

VOLUNTARY SITE VISIT

Vendors wishing to bid on either Internal Connections project can attend a voluntary site visit either September 28 from 12:30pm to 2:30pm or September 30 from 9:00am to 11:00am. Vendors will meet at Nance ES, 300 S 11th, Clinton, OK 73601. Vendors will check in with JG Stratton.

Project A – Switches

Narrative – We are upgrading our existing HP switches to Extreme. We request that all switches come with everything required to connect them to our existing 10 gig network (fiber patch cables, gbics, etc.). We have existing fiber between all the switches we are replacing and the switches we are requesting. Please see Network Map available to download with more detailed information and model number of switches that will need connected to requested switches. No installation is needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches – SES Core

2

Extreme 5420F-48P-4XE, 48port direct attached/stacked

Switches – SES 4th Grade

2

Extreme 5420F-48P-4XE, 48port direct attached/stacked

Switches – CHS Core

5

Extreme 5420F-48P-4XE, 48port direct attached/stacked

Switches – CHS Closet

3

Extreme 5420F-48P-4XE, 48port direct attached/stacked

Switches – NES Core

2

Extreme 5420F-48P-4XE, 48port direct attached/stacked

Switches – NES Music

3

Extreme 5420F-48P-4XE, 48port direct attached/stacked

Transceivers

37

10 G for Extreme switches

Cables

17

Direct attach cables for Extreme switches

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT

All switches, modules and cables must be compatible with existing network equipment. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

Project B – Firewall

No installation is needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall

1

Sonicwall NSA 6700

Firewall

1

GMS and AGSS for Sonicwall NSA

6700

Transceivers

2

10g

 

COMPATIBILITY REQUIREMENT

All firewall modules, cables, etc. must be compatible with existing network equipment. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Clinton_C2_COVER_PAGE.pdf
2022_C2_Bidding_Instructions5.pdf
Network_Map.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




As the District is requesting Category 2 funding for a firewall, and as managed firewall services can be 100% covered under Category 1 spending so long as the Firewall and Internet Access services are awarded to the same Service Provider, would the District entertain a bundled Internet Access and Managed Firewall offering in addition to just the Internet Access service?

Answer:

We are looking to purchase and maintain our own firewall.

Do you happen to have a part # for the item below: 10 G for Extreme switches Is it a stacking cable? Fiber? Copper? Single mode? Multimode?

Answer:

I do not have a part number for item #37 10 G Transceivers for Extreme switches.  We have existing single-mode fiber run to all the listed locations.

Network Security Appliance Sizing Questionnaire ? Company Name: ? Contact Person: ? Title: What is your vertical industry? Retail ? Government ? Education ? Healthcare ? Financial ? Non-profit ? Any compliance requirements such as PCI, HIPAA, CIPA or Sarbanes Oxley we should be aware of? Do you currently have a firewall in place today or is this a net new install? Current Firewall Manufacture: Model #: What, if any, performance issues are you experiencing with your current firewall? ___________________________________________________________________________________________________ • How many existing; Users:________ VoIP Phones: _______ Wireless Users: _________ are in the network? Will there be heavy, medium or light internet traffic? Heavy ? Medium ? Light ? Will there be large packets passing through the firewall such CAD or X-ray files? Yes ? No ? Do you have Voice over IP (VoIP) deployed? Yes ? No ? If yes, is VoIP part of your data network or is VoIP on a separate network by itself not going through the Firewall? Part of my data network: __________ Separate network not going through the firewall: __________ Do you have a Webserver behind the firewall? Yes ? No ? If so, what is the maximum number of concurrent connections to the webserver? ________ Given the number of simultaneous connected devices, what is the percent of traffic that requires in-depth scanning to achieve maximum security? ___________ (Sandboxing using RTDMI for deep scanning) What is your total Bandwidth/Internet connection(s)? (Please provide both the up and download speeds of all Internet/WAN connections combined): Download speed: Upload speed: How many Site-to-Site (office to office) VPN tunnels do you require? How many Remote-VPN-Users are needed: SSL Licenses _________ IPSEC(Global) licenses _______ Number of concurrent Remote Users: Types of devices connecting with? Do you have a current wireless solution, or do you want to add a Wireless Solution? Wireless solution already in place: ? Want to add a Sonicwave Wireless Solution: ? Certain firewall models have the option for built-in wireless, would you prefer models with built-in wireless, or do you prefer to add external access points? Built-in Wireless: ? Add Access Points: ? Do you need High Availability, adding a secondary firewall for Hardware Failover/Network Redundancy? Yes ? No ? Do you need remote management and/or reporting? _______________ Do you need remote installation options________________ Do you expect any future network growth changes in the next 2 to 3 years? Yes ? No ? Possible Increased bandwidth to: _______Possible Increase of total users to: ___________ Adding VoIP deployment? Yes ? No ?

Answer:

Any compliance requirements: CIPA

Do you currently have a firewall in place today or is this a net new install? We currently have one in place

Current Firewall Manufacture: Model #: Sonicwall

What, if any, performance issues are you experiencing with your current firewall? none

How many existing; Users: 2,500 

VoIP Phones: 350 

Wireless Clients: 3,000 

Will there be heavy, medium or light internet traffic? Medium

Will there be large packets passing through the firewall such CAD or X-ray files? No

 Do you have Voice over IP (VoIP) deployed? Yes

If yes, is VoIP part of your data network or is VoIP on a separate network by itself not going through the Firewall? Part of my data network

Do you have a Webserver behind the firewall? No 

 Given the number of simultaneous connected devices, what is the percent of traffic that requires in-depth scanning to achieve maximum security? Unknown (Sandboxing using RTDMI for deep scanning) 

What is your total Bandwidth/Internet connection(s)? Download speed: 5gig Upload speed: 5gig 

How many Site-to-Site (office to office) VPN tunnels do you require? unknown

How many Remote-VPN-Users are needed: 5

SSL Licenses unknown IPSEC(Global) licenses unknown

Number of concurrent Remote Users: 5

Types of devices connecting with? Laptops

Do you have a current wireless solution, or do you want to add a Wireless Solution? We are not bidding out a wireless solution

Do you need High Availability, adding a secondary firewall for Hardware Failover/Network Redundancy? No

Do you need remote management and/or reporting? unknown

Do you need remote installation options unknown

Do you expect any future network growth changes in the next 2 to 3 years? Yes, as listed in our bid, we are requesting moving from a 5gig connection to a 10gig connectino.

CRW Consulting here - below are the Q&As from the walkthrough

Answer:

Q1 - Where does the fiber run from the NES Nurses office?
A1 - Fiber runs from 1001 Orient Clinton, OK at Clinton Middle School.

 

Q2 - Is the fiber single mode or multi-mode?

A2 - Single-mode

 

Q3 - How many transceivers are needed for all switches.  

A3 - 37 total transceivers: 23 for Extreme, 6 for Aruba 2540-48G POE+, 5 for 2920-48G-POE+, 3 for 2930M-48G-POE+