All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.
· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
· Please include the correct Service Provider Identification Number (SPIN) on your bid.
· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
· Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.
· Contracts must not prohibit SPIN changes.
· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.
· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
· If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment.
· LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
· DISQUALIFICATION FACTOR LEASED WIDE AREA NETWORK CIRCUITS: Service providers are required to bid the entire project – connection and equipment. Bids for individual components of the project will be disqualified.
· DISQUALIFICATION FACTOR SELF-PROVISIONED NETWORK PROJECT: Service providers are required to bid the entire project – connection and equipment. Bids for individual components of the project will be disqualified.
· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
Category One
VOLUNTARY SITE VISIT
Vendors wishing to bid on leased or district owned network projects can attend a voluntary site visit either September 21, 2021 between 9:00am and 12:00pm or September 29, 2021, between 9:00am and 3:00 pm. Vendors will need to check in with the secretary at the High School Office on the east side of the main building at 7202 W Broncho Road, Marlow, OK 73055.
Leased Wide Area Network Circuits – 1 connection any delivery/technology type. Leased dark fiber bidders should bid one pair of fiber strands. Lit leased fiber bidders should bid 1 Gbps - 5 Gbps. This circuit will go from the High School to the Gym. For leased dark fiber, bids must include 4 x 48 or 24 port switches and 2 x GBIC.
34.608990941906015 North, -98.08898842171234 West or 34degrees 36' 29" by -98degrees 5' 35" based on Google Maps and my phone app High School
34.6089 N 98.0924 W or 34* 36' 32" by -98* 5' 32" Gym
NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.
LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
DISQUALIFICATION FACTOR LEASED WIDE AREA NETWORK CIRCUITS: Service providers are required to bid the entire project – connection and equipment. Bids for individual components of the project will be disqualified.
Self-Provisioned Network Project including connection, switches, related equipment and install services – The applicant will accept bids for any type of technology that can achieve their connectivity goals including fiber, wireless, purchased radio/wireless bridges, etc. Applicant needs 4 x 48 or 24 port switches and 2 GBIC for network connection.
This circuit will go from the High School to the Gym.
34.608990941906015 North, -98.08898842171234 West or 34degrees 36' 29" by -98degrees 5' 35" based on Google Maps and my phone app High School
34.6089 N 98.0924 W or 34* 36' 32" by -98* 5' 32" Gym
DISQUALIFICATION FACTOR SELF-PROVISIONED NETWORK PROJECT: Service providers are required to bid the entire project – connection and equipment. Bids for individual components of the project will be disqualified.
NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.
Category Two
Internal Connections
VOLUNTARY SITE VISIT
Vendors wishing to bid on internal connections can attend a voluntary site visit either September 21, 2021 between 9:00am and 12:00pm or September 29, 2021, between 9:00am and 3:00 pm. Vendors will need to check in with the secretary at the High School Office on the east side of the main building at 7202 W Broncho Road, Marlow, OK 73055.
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
Antennas, Connectors and Related Components |
1 |
1 GB max wireless bridge |
Cabling |
50 |
Drops |
Racks |
6 |
No preference |
UPS/Battery Backup |
6 |
No preference |
Wireless Access Point |
5 |
Ubiquiti |
NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).
All AP must be compatible with existing Ubiquiti AP.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified.
CENTRAL_34_C2_COVER_PAGE.pdf |
2022_C2_Bidding_Instructions4.pdf |
Answer:
MFG: Ubiquiti
Part#: UNIFI AP PRO
Answer:
The physical address is the same for the entire campus. The gym is located across the road (north) from the main buildings.
Answer:
Height: 4u
Style: open
Purpose: switch racks (new and upgrade/cleanup status)
Install: yes
Additional info: There should be no outside installation required.
Answer:
Answer:
No diagrams or photos are available, but you are welcome to attend the walkthrough tomorrow. The network closet is literally my office, all cabling out to the remainder of the network flows from it. The closet/office is new this year so there are no diagrams. There are two IDF's one in the main hallway of the high school and one in the main elementary building. We are a small school with a single campus and fairly compact so our existing infrastructure is compact as well.
Answer:
We are looking for a complete turn-key fiber installation for those two projects, including any equipment necessary to make those connections functional. This includes the switches and they should be bid as part of the project.
Answer:
Unsure, but we think that depends on the type of equipment you are proposing.
Answer:
physical address is the same for the entire campus
Answer:
1. Yes, there should be adequate cable length for rack installs/replacements.
2. Ground bar and cable only on main rack which is not being replaced.
3. UPS 1500, APC brand preferred and rack mount.
4. No network card required in UPS devices.
5. UPS will accompany install of new racks but could be installed in existing racks if needed..
6. Cabling is not in place for new access points.
7&10. No lifts needed for install of Ap's or any cabling.
8. Cable drops are at random locations throughout the campus; some are replacements and some will be new. Most ceilings are grid/tile type.
9. Tracking would be needed for drops.
10. Some replacements will utilize existing cabling.
Answer:
you may quote a larger rack
Answer:
all racks are wall mount