school Central High Public Sch Dist 34
IFCB Posted : Sep 17, 2021
Bid Deadline : Thursday, Oct 28, 2021

Questions Due By : Thursday, Sep 30, 2021
Applicant Address : Marlow, OK 73055
IFCB ID : 220000770

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment.

 

·         LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         DISQUALIFICATION FACTOR LEASED WIDE AREA NETWORK CIRCUITS: Service providers are required to bid the entire project – connection and equipment.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR SELF-PROVISIONED NETWORK PROJECT: Service providers are required to bid the entire project – connection and equipment.  Bids for individual components of the project will be disqualified.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.


Services and Equipment Requested :

Category One

VOLUNTARY SITE VISIT

Vendors wishing to bid on leased or district owned network projects can attend a voluntary site visit either September 21, 2021 between 9:00am and 12:00pm or September 29, 2021, between 9:00am and 3:00 pm. Vendors will need to check in with the secretary at the High School Office on the east side of the main building at 7202 W Broncho Road, Marlow, OK 73055.

 

Leased Wide Area Network Circuits1 connection any delivery/technology type. Leased dark fiber bidders should bid one pair of fiber strands. Lit leased fiber bidders should bid 1 Gbps - 5 Gbps. This circuit will go from the High School to the Gym. For leased dark fiber, bids must include 4 x 48 or 24 port switches and 2 x GBIC.

34.608990941906015 North, -98.08898842171234 West       or     34degrees  36'   29"    by  -98degrees  5'   35"  based on Google Maps and my phone app  High School

34.6089 N                            98.0924 W                             or     34*  36'  32"               by  -98* 5' 32"      Gym  

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

DISQUALIFICATION FACTOR LEASED WIDE AREA NETWORK CIRCUITS: Service providers are required to bid the entire project – connection and equipment.  Bids for individual components of the project will be disqualified.

Self-Provisioned Network Project including connection, switches, related equipment and install services – The applicant will accept bids for any type of technology that can achieve their connectivity goals including fiber, wireless, purchased radio/wireless bridges, etc. Applicant needs 4 x 48 or 24 port switches and 2 GBIC for network connection.

This circuit will go from the High School to the Gym.

34.608990941906015 North, -98.08898842171234 West       or     34degrees  36'   29"    by  -98degrees  5'   35"  based on Google Maps and my phone app  High School

34.6089 N                            98.0924 W                             or     34*  36'  32"               by  -98* 5' 32"      Gym  

DISQUALIFICATION FACTOR SELF-PROVISIONED NETWORK PROJECT: Service providers are required to bid the entire project – connection and equipment.  Bids for individual components of the project will be disqualified.

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

 

Category Two

Internal Connections

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit either September 21, 2021 between 9:00am and 12:00pm or September 29, 2021, between 9:00am and 3:00 pm. Vendors will need to check in with the secretary at the High School Office on the east side of the main building at 7202 W Broncho Road, Marlow, OK 73055.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

1

1 GB max wireless bridge

Cabling

50

Drops

Racks

6

No preference

UPS/Battery Backup

6

No preference

Wireless Access Point

5

Ubiquiti

 

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT

All AP must be compatible with existing Ubiquiti AP. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

CENTRAL_34_C2_COVER_PAGE.pdf
2022_C2_Bidding_Instructions4.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




I would like to request more information about Wireless Access Points. Suggest me any preferred access point with specific part number.

Answer:

MFG:  Ubiquiti

Part#: UNIFI AP PRO

Are the High and Gym at the same or different street address? Please provide the address/s.

Answer:

The physical address is the same for the entire campus. The gym is located across the road (north) from the main buildings.

How many "u's" would you like the racks to be? Should the racks be open frame or enclosed? Are each of the 50-drops indoor? Will there be any outdoor boring, trenching, or aerial work required? Are the 6-Racks for the 50 New Drops? If not, what are the Racks for (existing infrastructure clean up?)? Are you looking for us to install the racks, battery back ups, and wireless access points?

Answer:

Height: 4u

Style:  open

Purpose: switch racks (new and upgrade/cleanup status)

Install: yes

Additional info: There should be no outside installation required.

CRW Consulting here - below are additional specifications for the equipment requested.

Answer:

  1. C1 GBIC to be able to handle 3 GB bandwidth
  2. C1 switches - 4 x 48 port Extreme POE preferred.  stackable, managed layer 2 or 3, POE + , 10/100/1000  with  10 gig capable on the back plane.  Supports dynamic routing, role based policy, supports AVB, dedicated out of band console port 2
  3. C2  - 6 AP needed with dual radio, 3x3 MIMO and AC Wave 1 Minimum

Can you provide photo's of the area's where we will be performing "rack replacements"? Do you have a floor plan/diagram of the Network Closet, IDF/MDF's, and areas you would like the cable drops?

Answer:

No diagrams or photos are available, but you are welcome to attend the walkthrough tomorrow. The network closet is literally my office, all cabling out to the remainder of the network flows from it. The closet/office is new this year so there are no diagrams. There are two IDF's one in the main hallway of the high school and one in the main elementary building. We are a small school with a single campus and fairly compact so our existing infrastructure is compact as well.

On self-provisioned network and leased dark fiber, we would provide the fiber to the termination panel and provide patch cables to the district's owned CPE/switches. This would mean we wouldn't provide a bid that includes the switches. Is this correct?

Answer:

We are looking for a complete turn-key fiber installation for those two projects, including any equipment necessary to make those connections functional. This includes the switches and they should be bid as part of the project.

Do you require LC or SC patch cables?

Answer:

Unsure, but we think that depends on the type of equipment you are proposing.

Are you able to provide the demarc locations for each building?

Answer:

 

physical address is the same for the entire campus

RACKS: --If replacing existing wall mount racks, is there enough service loop in the cable to remove patch panel from existing rack and install in new rack? --Are there ground bars and ground cable in place? UPS: --What size, 750/1000/1500/2000/2200/3000/5000, UPS are you needing? --What size, 24/48-port & PoE, and how many switches will be plugged into the UPS? --Do you need a network card in each UPS? --Are each of the 6 UPS units going into the new 4U open-frame wall mounted racks? WIRELESS: --Is there cabling in place for the new wireless access points? --Will any of the new access points be located in an area where a lift will be needed, such a high ceiling in cafeteria or gym? CABLING: --Are the 50 cable drops going to multiple classrooms and offices for data drops only? Not wireless? --Ceiling type - drop / open / solid? --Will tracking be needed in classrooms/offices on walls? --Are you replacing existing network cabling and can use same wall access? --Will a lift be required to run cabling in any areas through ceilings?

Answer:

1. Yes, there should be adequate cable length for rack installs/replacements.

2. Ground bar and cable only on main rack which is not being replaced.

3. UPS 1500,  APC brand preferred and rack mount.

4. No network card required in UPS devices.

5. UPS will accompany install of new racks but could be installed in existing racks if needed..

6. Cabling is not in place for new access points.

7&10. No lifts needed for install of Ap's or any cabling.

8. Cable drops are at random locations throughout the campus; some are replacements and some will be new. Most ceilings are grid/tile type.

9. Tracking would be needed for drops.

10. Some replacements will utilize existing cabling.

the 4U racks seem to be pretty small. to include a switch, patch panel and battery backup. Are you trying to save space on the wall or can we quote a 6 or 8U rack to make sure you have enough room in case you add another device later.

Answer:

you may quote a larger rack

what rack will the APC rackmount battery backup go into? is it a wall rack or a 7 foot floor rack?

Answer:

all racks are wall mount