school Marshfield School District R1
IFCB Posted : Jan 8, 2021
Bid Deadline : Saturday, Feb 20, 2021

Questions Due By : Wednesday, Jan 20, 2021
Applicant Address : Marshfield, MO 65706
IFCB ID : 210012502

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C or Project D.  Bids for individual components of a single project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A and PROJECT C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

Category 2

Internal Connections

Voluntary Site Visits – Vendors wishing to bid on any Category 2 project may attend a voluntary site visit either January 14, 2021 or January 19, 2021. Both will begin at 10:00 am. Vendors should report to Kim Wilson, Marshfield HS, 370 State Hwy DD, Marshfield, MO 65706. Vendors must wear a mask at all times and social distance to 6 feet.

Project A – Switches - No installation or configuration needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Switches

15

Aruba 2920 POE+ 48 port or functional equivalent

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT

All switches must be compatible with existing Aruba/HP Procurve 2920 and 5406 switches. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

Project B – UPS/Battery Backup - No installation or configuration needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

UPS/Battery Backup

10

Minutemen 1500 watt or functional equivalent

UPS/Battery Backup

5

Minutemen 1000 watt or functional equivalent

UPS Battery Backup

5

Tripplite 500 watt or functional equivalent

 

Project C – WAP – District would also like 5-year licensing pricing included with bids. No installation or configuration needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Wireless Access Points

25

Extreme Networks AP250 or functional equivalent

 

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT

All WAP must be compatible with existing Aerohive/Extreme Networks AP250 and AP550. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

Project D – Licensing for existing AP

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Licensing for existing AP

106

5-year licensing for Aerohive AP250

 

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C or Project D.  Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.



Basic Maintenance of Internal Connections (BMIC)

Project E– District is requesting basic maintenance support for existing equipment including manufacturer maintenance support services (MSS).

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Caching Equipment

1

Appliansys Cachebox 310

 

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

MARSHFIELD_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions161.pdf

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Questions Received with Applicant Answers   ( Ask Questions? )




Light questions for notes on new CACHEBOX deployment modes and network details. Thank you! 1. Expected student count and internet connection size in Fall 2021. 2. Size of WAN links to each building, all sites 1Gb or more correct? 3. Student staff device types and approx number of each. 4. Make and Model of the following: Firewall, Filter, Router/Switch.

Answer:

First, we already own a Cachebox. We are asking for BMIC on it.

 

1. Expected student count and internet connection size in Fall 2021  

3000 students and 1 GB internet connection.

 

2. Size of WAN links to each building, all sites 1Gb or more correct? 

1 GB between each building

10 GB between 2 campuses

 

3. Student staff device types and approx number of each

iPads = 1600, Chromebooks =1600

 

4. Make and Model of the following: Firewall, Filter, Router/Switch.  

Firewall/filter is Smoothwall. Router/Switch is HP 5406.

1. Please update your core equipment infrastructure, make and model. If anything below is planned on being replaced, feel free to list only the planned future hardware. a. Firewall b. Filter c. router/switch 2. Both Internal Connections - Caching and Basic Maintenance - Caching were included in your 470. Please confirm the district is ONLY seeking BMIC for the CACHEBOX310 and no additional hardware. Thank you.

Answer:

Please confirm the district is ONLY seeking BMIC for the CACHEBOX310 and no additional hardware Yes.