school Jessieville School District
IFCB Posted : Nov 2, 2020
Bid Deadline : Tuesday, Dec 22, 2020

Questions Due By : Thursday, Nov 19, 2020
Applicant Address : Jessieville, AR 71949
IFCB ID : 210003045

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Winning vendor will be required to get a performance bond for 100% of the project or their bid will be disqualified.


Services and Equipment Requested :

UPDATE 11/22/20: A list of current switch models and locations has been added

CATEGORY ONE

Leased Lit Fiber – Applicant currently has a 1GB connection from the hub site at 7900 Hwy 7 North , Jessieville, AR 71949, to 5050 N Hwy 7, Hot Springs Village, AR 71909.  Applicant will accept bids for up to 10GB bandwidth.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.


CATEGORY TWO

MANDATORY SITE VISITS

Vendors wishing to submit bids for Internal Connections must attend one of two mandatory site visits. The site visits will be held on November 11th and November 18th.  Vendors should report to the Superintendent's Office at 7900 Highway 7 North, Jessieville, AR 71949, at 9:00AM.  Vendors must follow CDC guidelines including:  wearing masks, having their temperature checked and logged, as well as having their answers logged to any CDC questions that are asked.  Bids from vendors who did not attend either of the site visits will be disqualified.

INTERNAL CONNECTIONS

The District wants to update/replace their current fiber runs.  They will need to be run in conduit underground, and terminated in each network rack.  There may be some directional drilling that will need to be done to cross some parking lots and roads.  Along with the termination and cable run, the winning bidder should also include patch cables as well.  The fiber cabling will need to be buried in pipe for each building.  No installation is requested for the GBICs.      

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

34

10GB SFP module or functional equivalent

Cabling

17

4-pair fiber (50 micron single mode cable) or functional equivalent

Compatibility Requirement

All 10GB fiber GBICs must be compatible with existing Extreme switches.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Winning vendor will be required to get a performance bond for 100% of the project or their bid will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Jessieville_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions83.pdf
Switch_model_and_locations.xlsx

Questions Received with Applicant Answers   ( Ask Questions? )




What time is the walk thru?

Answer:

It will start at 9:00 a.m.

Do we need to register for the survey we will attend?

Answer:
As long as they show up in time and sign the check-in sheet, they are good. 

On the fiber run that will be needed at the two story building Do you want one fiber strand split off to the two locations or one strand to each location?

Answer:

As long as it is the correct number of terminations at each location, I am fine with that.