school Midland ISD
IFCB Posted : Oct 30, 2020
Bid Deadline : Thursday, Jan 7, 2021

Questions Due By : Monday, Nov 9, 2020
Applicant Address : Midland, TX 79701
IFCB ID : 210002845

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-C: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-C: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-C: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-C: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR BMIC PROJECT D AND E: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION BMIC PROJECT D AND E - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


Services and Equipment Requested :

The bid deadline has been extended to noon central time on 1/7/2021. Bids received after 12:00 pm central time on 1/7/2021 will be disqualified. The bid opening date is now 1/7/2021 at 12:01 pm.


UPDATE 11/9/20 - The bid evaluation matrix that the school will use for all projects has been added.

Category 2

Internal Connections

Project narrative – District is upgrading and standardizing access switches across the district. Currently have a combination of Cisco 3850, 2960x, 3560g and 2960s. District is looking at replacing with 48 port POE+ Cisco 9200I or functional equivalent. Multigigabit switches with dual power supplies, 10G SFP interfaces or something comparable. Proposals for Cisco Chassis or functional equivalent will also be entertained for Dezavala and Washington ES. The proposed switches will need to support district Aruba 515 Access Points dual ethernet connection and POE requirements.

Project A - Switches:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

1552

Fiber patch cables to connect requested switches (4 per switch)

Switches

388

Cisco or functional equivalent – there is additional documentation to download for specs

Cabling

18,624

1 ft. CAT6A patch cables

Cabling

1,000

25 ft. CAT6A patch cables, 48 ports x 388 switches. Commscope or functional equivalent

 

 

 

Project B – UPS:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

UPS/Battery Backup

34

See additional documentation available to download for specs.

 

Project C – AP licenses for existing AP

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

AP licensing only

159

Aruba Cloud Central License for Aruba 375 Outdoor AP’s. Please provide 1yr, 3yr and 5 yr options.

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

COMPATIBILITY REQUIREMENT PROJECTS A-C

All equipment must be compatible with existing Cisco and Aruba network equipment. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-C: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-C: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-C: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-C: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.



Basic Maintenance of Internal Connections

BMIC Project D – Switches:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

388

Cisco or functional equivalent – there is additional documentation to download for specs

 

District would like manufacturer’s support contract for switches requested in Project A.

BMIC Project E – UPS:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

UPS/Battery Backup

34

See additional documentation available to download for specs.

 

District would like manufacturer’s support contract for UPS requested in Project B.

DISQUALIFICATION FACTOR BMIC PROJECT D AND E: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION BMIC PROJECT D AND E - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

C2_Specs.xlsx
MIDLAND_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions81.pdf
Bid_Evaluation_Matrix.xlsx

Questions Received with Applicant Answers   ( Ask Questions? )




Do you require configuration and installation on Project A, and Project B?

Answer:
Yes, we would like configuration and installation for Project A, and Project B quoted as an option.

Do we need to provide references in our response? Thank you.

Answer:
References are not required, but we would appreciate you sending references if they are available

Can you please clarify the due time on Friday, Dec 11, 2020, since one is not listed? Thank you.

Answer:
5:00 p.m. central time (close of business) on Friday Dec. 11, 2020 

Are bidders required to bid all projects?

Answer:
No, but you are required to bid all components of each individual project. For example, you could bid just Project A, but you are required to bid all of the requested components of Project A.