school Booneville School District
IFCB Posted : Oct 29, 2020
Bid Deadline : Friday, Dec 18, 2020

Questions Due By : Tuesday, Nov 17, 2020
Applicant Address : Booneville, AR 72927
IFCB ID : 210002822

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12-month period.  This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one-year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A, B & C: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A, B AND C:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B ONLY : Vendors who wish to bid on Project A and/or Project B must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A, B AND C: Service providers are required to bid an entire project/upgrade.  Bids for individual components of a project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A, B AND C:  Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A, B AND C: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

 

·         DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

UPDATE 11/18/20: A network map has been added

CATEGORY TWO

 

MANDATORY SITE VISIT – INTERNAL CONNECTIONS PROJECT A & B ONLY

 

Vendors wishing to bid on Category Two must attend one of two mandatory site visits on either November 9th or November 16th. Vendors should RSVP to Dusty Malena at dusty.malena@boonevilleschools.com to set up a time for a site visit on November 9th or November 16th.  Vendors will need to report to the front office of the Junior High School at 835 East 8th Street, Booneville AR 72927, and ask for Dusty Malena.  Vendors are required to wear masks while inside the buildings.  THIS EMAIL IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.

 

INTERNAL CONNECTIONS

 

PROJECT A – SWITCHES (Equipment only)

This project is for equipment only.  Do not include any installation or provisioning costs.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

1

Juniper EX4600-40F-AFO or functional equivalent

Switches

2

Juniper EX2300-24T or functional equivalent

Switches

2

Juniper EX-4PST-RMK or functional equivalent

Switches

12

Juniper EX-SFP-10GE-SR or functional equivalent

Switches

10

Juniper EX-SFP-10GE-LR or functional equivalent 

Switches

38

Ubiquiti USW-PRO-48 or functional equivalent

Switches

21

Ubiquiti US-PRO-48-POE or functional equivalent

Switches

8

Ubiquiti UF-SM-10G or functional equivalent

Switches

92

Ubiquiti UF-MM-10G or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B ONLY : Vendors who wish to bid on Project A and/or Project B must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

 

 

PROJECT B – SWITCHES (Installation & provisioning only)

 This project is for installation and provisioning of the switches for VLANS only.  Do not include any equipment costs. 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

1

Juniper EX4600-40F-AFO or functional equivalent

Switches

2

Juniper EX2300-24T or functional equivalent

Switches

2

Juniper EX-4PST-RMK or functional equivalent

Switches

12

Juniper EX-SFP-10GE-SR or functional equivalent

Switches

10

Juniper EX-SFP-10GE-LR or functional equivalent 

Switches

38

Ubiquiti USW-PRO-48 or functional equivalent

Switches

21

Ubiquiti US-PRO-48-POE or functional equivalent

Switches

8

Ubiquiti UF-SM-10G or functional equivalent

Switches

92

Ubiquiti UF-MM-10G or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B ONLY : Vendors who wish to bid on Project A and/or Project B must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

  

PROJECT C – UPS DEVICES

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

UPS/Battery Backup

8

APC 1500VA or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A, B & C: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A, B AND C:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A, B AND C: Service providers are required to bid an entire project/upgrade.  Bids for individual components of a project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A, B AND C:  Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A, B AND C: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

 

 

BASIC MAINTENACE OF INTERNAL CONNECTIONS

The district is requesting a 16 hour block of time per month to maintain all the switches requested under Internal Connections Project A, including on-site maintenance if needed.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.


DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Booneville_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions78.pdf
Booneville_School_District_Network.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Do you require installation on project C?

Answer:

No, installation is not required for project C. 

For project A can you just bid the equipment? Is it possible to bid BMIC separately?

Answer:

Project A is just equipment and can be bid separately. 
The BMIC should be bid along with the provisioning and installation of the switches (Project B), so that the company doing the maintenance will be familiar with the equipment we are having installed, as well as the physical layout of the district.

If projects A & C are for equipment only, is the site visit still required if only bidding those two projects?

Answer:
Mandatory site visits are required for Projects A and B. Vendors that bid Projects A and B but don't attend a site visit will have their bid disqualifed. 

With company restrictions on travel due to COVID-19 concerns and the intent to bid equipment only for projects A & C, would it be possible to schedule a virtual site visit? The on-site requirement seems to be too restrictive for out of state vendors wanting to bid. Thank you.

Answer:

We are not going to waive the mandatory site visit for project A&B; there will be no virtual site visits.  

Can you provide a diagram or map of the existing network?

Answer:

I don't have a map of the district network as it is laid out topographically. I've attached a map of the network to the IFCB as it pertains to individual buildings. Then a person could look at Google maps to get an idea of the location of the buildings themselves.