school New Waverly ISD
IFCB Posted : Oct 29, 2020
Bid Deadline : Thursday, Dec 10, 2020

Questions Due By : Sunday, Nov 8, 2020
Applicant Address : New Waverly, TX 77358
IFCB ID : 210002794

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 

 


Services and Equipment Requested :

Category 2

Internal Connections

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

UPS/Battery Backup

5

Tripp Lite or functional equivalent

Wireless Access Points

20

Cisco 2802I or functional equivalent (no licensing is requested)

Wireless Access Point

5

Cisco 2802I (with licensing) or functional equivalent

 

 

COMPATIBILITY REQUIREMENT

All WAP must be compatible with Cisco WLC-3504. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

Basic Maintenance of Internal Connections

District would like a block of 10 hours to maintain equipment below.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall

2

Cisco ASA 5516-X

Router

1

MikroTik CCR-1072

Switches

2

Cisco 4500x

Switches

21

Cisco 2960x

Switches

9

Cisco 3850

Switches

6

Cisco 3560cx

Switches

1

Cisco 3750e

Wireless Access Points

19

Cisco 1702I

Wireless Access Points

50

Cisco 2802I

Wireless Access Points

1

Cisco 3502I

Wireless Controller

2

Cisco 3504

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

NEW_WAVERLY_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions77.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Do you require installation and configuration?

Answer:

No, installation and configuration will not be required.

Hello, can we shedule a site visit ? Thank you

Answer:

We are not allowing site visits for any of our current projects.

For the Basic Maintenance hardware, are you needing warranty support quoted? If so the term of duration for each? The RFP states a block of 10 hours are requested. Is that 10 hours combined for the full list of hardware on the 470? For the internal connections hardware, is installation needed for the UPS and WAPs? Will there be existing cable drops for the WAPs or will cabling be need to be quoted? What install and configuration is needed for the WAPs? Do they need to be mounted and hung? What size KVA of UPS does the district want? What configuration for the UPSs are needed? Do you just need them racked and plugged in or the software configured as well? How long of maintenance (duration) for the WAPs and UPS are needed?

Answer:

For the Basic Maintenance hardware, are you needing warranty support quoted? - No

If so the term of duration for each? - N/A

 

The RFP states a block of 10 hours are requested. Is that 10 hours combined for the full list of hardware on the 470? - Yes, up to 10 hours monthly for troubleshooting and support of the listed hardware.

 

For the internal connections hardware, is installation needed for the UPS and WAPs? - No

Will there be existing cable drops for the WAPs or will cabling be need to be quoted? - N/A

What install and configuration is needed for the WAPs?- N/A

Do they need to be mounted and hung?- N/A

 

What size KVA of UPS does the district want? - 1.5kVA

What configuration for the UPSs are needed? - None

Do you just need them racked and plugged in or the software configured as well? - We are not requesting install or config.

How long of maintenance (duration) for the WAPs and UPS are needed? - Standard manufacturer maintenance support.  Items should be included in the bid for support hours.

Does the school have a loading dock?

Answer:

No, we do not have a loading dock.

What WLC model is being used for the Cisco 2802I WAP's that need licensing?

Answer:

2 Cisco 3504s