school DeWitt Public School District
IFCB Posted : Oct 28, 2020
Bid Deadline : Tuesday, Dec 8, 2020

Questions Due By : Friday, Nov 6, 2020
Applicant Address : DeWitt, AR 72042
IFCB ID : 210002651

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.


Services and Equipment Requested :

Category 2 Internal Connections

Project Narrative - The district has 3 projects – 6 classrooms are being added to the High School, Gym/Classroom renovations and Field House/classroom renovations. The data racks/fiber will need to be reconfigured in different locations for 2 buildings. Maps have been provided for download. Installation and configuration are needed for switches, racks, UPS and WAP.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling Drops

230

Cat 6

Fiber Runs

3

125 ft approximately

Racks

3

n/a

Switches

3

HP Aruba 48 Port POE including licenses or functional equivalent

Switches

2

HP Aruba 24 Port POE including licenses or functional equivalent

Wireless Access Points

42

Aruba including licenses or functional equivalent

Wireless Controller

1

Aruba including licenses or functional equivalent

UPS

6

n/a

NOTE: We are requesting WAP and switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

COMPATIBILITY REQUIREMENT

All equipment must be compatible with existing Aruba network. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

DeWitt_Building_Projects.pdf
DEWITT_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions73.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Are any of the fiber runs outdoors?

Answer:

No fiber runs outdoors.

What model of Aruba AP's do you currently have? Are you wanting Multimode or Singlemode fiber? Are any of these switches going to be stacked? Do the switches need to be 10g capable? Do you need fiber transceivers for any of these switches? How many outlets and runtime are you needing for the UPS?

Answer:

What model of Aruba AP's do you currently have?  We currently have 105 & 205

Are you wanting Multimode or Singlemode fiber? Multimode

Are any of these switches going to be stacked? Yes

 Do the switches need to be 10g capable? Yes

Do you need fiber transceivers for any of these switches? Yes for 3 switches

How many outlets and runtime are you needing for the UPS?  4 UPS with 8 outlets, runtime up to 5 mins

Does the Cat 6 drops need to be plenum rated? Do you want single mode or multimode fiber? What size of racks do you want?

Answer:

 Does the Cat 6 drops need to be plenum rated? No

 Do you want single mode or multimode fiber? Multimode

 What size of racks do you want? 36" 2 Post

Are each of the fiber runs approx. 125' ea. run? What U racks are you requesting? Lockable or not? What is he VA and wattage needs of the UPS's requested? Do you have model numbers for the switches and AP's requested or as an equivalent to?

Answer:

 Are each of the fiber runs approx. 125' ea. run? No

What U racks are you requesting? 36" 2 Post

Lockable or not? No

What is he VA and wattage needs of the UPS's requested? 4 UPS with 8 outlets, runtime up to 5 mins

? Do you have model numbers for the switches and AP's requested or as an equivalent to?  No