school Santa Fe South Schools, Inc
IFCB Posted : Oct 27, 2020
Bid Deadline : Wednesday, Dec 9, 2020

Questions Due By : Saturday, Nov 7, 2020
Applicant Address : Oklahoma City, OK 73129
IFCB ID : 210002578

IFCB Requirements :

 

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Winning vendor must be bonded up to $80,000.00.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR BMIC FOR PROJECT A AND B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC FOR PROJECT A AND B: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR BMIC FOR PROJECT A AND B - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

·         DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.


Services and Equipment Requested :

 UPDATE 10/29 - A MAP OF THE ELEM SCHOOL HAS BEEN ADDED

Category One

 

Internet Access – Applicant currently has 3GB bandwidth. Please provide bids for 3GB, 4GB, and 5GB bandwidths. Address for this circuit is 6921 Plaza Mayor Blvd, Oklahoma City, OK 73149. Please provide bids for 3 year term. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Leased Lit Fiber - 1 GB bandwidth from 6921 Plaza Mayor Blvd, Oklahoma City, 73149 to 7000 Crossroads Blvd, Oklahoma City, 73129. Please provide bids for a 5 year term.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Category Two

 

VOLUNTARY SITE VISITS

Vendors wishing to bid on the Internal Connections project can attend a voluntary site visit either November 4, 2020, or November 6, 2020. Both will be from 9:00am to 11:00am. Report to the 7000 Crossroads Blvd, Oklahoma City, OK 74139 for assistance. There are a set of glass doors on the east side of the building (lower level) to enter. There is a big oil field pump jack in the parking lot in front of the glass doors.


Internal Connections

This project is for a new construction site for an existing elementary campus.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling Drops

250

Cat 6

Racks

4

No preference

Router

1

No preference

Switches

14

Dell 48 port Gigabit with 10 Gb backhaul with licenses or functional equivalent

UPS

5

Liebert or functional equivalent

Wireless Access Points

20

Aerohive/Extreme with licenses or functional equivalent

NOTE: We are requesting WAP and switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

NOTE: We are requesting WAP and switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).


COMPATIBILITY REQUIREMENT

Wireless access points must work with existing Aerohive/Extreme access points and controller.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Winning vendor must be bonded up to $80,000.00.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 

Basic Maintenance of Internal Connections (BMIC):


Project A:
District is requesting manufacturer’s support for the following items

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall

1

Sonicwall NSA 4650

Switches

28

Dell N2048P

Switch

1

Dell S4128

Switches

7

Dell N2024P

Switches

7

Dell N3024EP

Switches

2

Dell N1548P

Switch

1

Dell N1524P

UPS

32

Liebert GXT4

Wireless Access Points

180

Aerohive AP650

 

 

Project B: District is requesting a block of 10 hours for maintenance of the following items:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall

1

Sonicwall NSA 4650

Switches

28

Dell N2048P

Switch

1

Dell S4128

Switches

7

Dell N2024P

Switches

7

Dell N3024EP

Switches

2

Dell N1548P

Switch

1

Dell N1524P

UPS

32

Liebert GXT4

Wireless Access Points

180

Aerohive AP650

 

DISQUALIFICATION FACTOR BMIC FOR PROJECT A AND B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC FOR PROJECT A AND B: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC FOR PROJECT A AND B - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 

Managed Internal Broadband Services (MIBS): For existing, district owned equipment:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall

1

Sonicwall NSA 4650

Switches

28

Dell N2048P

Switch

1

Dell S4128

Switches

7

Dell N2024P

Switches

7

Dell N3024EP

Switches

2

Dell N1548P

Switch

1

Dell N1524P

UPS

32

Liebert GXT4

Wireless Access Points

180

Aerohive AP650

 

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Santa_Fe_South_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions71.pdf
Conceptual_Elementary_School_Plan_-_10_13_2020_-_Ardor_Area_by_JH.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Is the '3 year term' meant to be 5 or is 5 all that is being entertained for this RFP?

Answer:
We would consider a 3 year or 5 year contract. Would prefer that the contract include pricing for us to upgrade during the multi-year term to the service level(s) requested. 

Will a diagram with each mdf and idf closet be uploaded? (assuming for location since you are requesting racks) Will the diagram show where each cat6 cable drop will be located? (how many drop) Will there be a diagram showing how many switches go where with the idf and mdf closets? (requesting 14-switches and 4-racks, need to how many will go where) Will any of the switches be stackable? Will the racks need to be enclosed? How many U's will the rack require? Does the new construction site have fiber connected to the existing Elementary Campus?

Answer:
There will not be a diagram of the rack layouts, switch placements, or ethernet drop locations, but a building floor drawing has been uploaded to the IFCB that shows the MDF and IDF locations within the building – we encourage vendors to attend the voluntary walkthroughs. The switches need to be stackable, and our existing switches at other sites have a 10 Gb. backbone for each stack.  The racks do not need to be enclosed.  Racks that are free-standing or enclosed and capable of supporting 42U for server-length equipment (approx. 39" deep) should be sufficient.  The new construction site will have either a fiber or Gigibit handoff from the network provider.