school South Side School District 2
IFCB Posted : Oct 26, 2020
Bid Deadline : Tuesday, Dec 15, 2020

Questions Due By : Friday, Nov 13, 2020
Applicant Address : Bee Branch, AR 72013
IFCB ID : 210002506

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.


Services and Equipment Requested :

UPDATE 10/26/2020: The bid deadline has been updated to 12/15/2020.

Category Two – Internal Connections

 

MANDATORY SITE VISIT

 

Vendors wishing to submit bids for internal connections must attend one of two mandatory site visits. The site visits will be held on November 5, 2020 and November 12, 2020 both at 10:00am. Vendors will meet at the Administration Bldg. located at 334 South Side Rd., Bee Branch, AR 72013, and check in with Katherin Smith. Bids from vendors who did not attend either of the site visits will be disqualified.

Project Narrative

The District is replacing current access points with new ones.  Three of the access points will need cabling to complete the installation.  All access points will need to be configured with current network (VLAN & SSID) settings to meet current needs of District, or replicate current SSID configuration.  Remaining HP switches will also be replaced with new switches that, at minimum, duplicate the same number of ports and should be stacked when necessary.  The HP 541R zl2 switch in the Upper Elementary building will need to be replaced entirely with new switches and new patch panels to “clean up” the existing rack.  All requested equipment will need to be capable of handling 10Gb connection for District LAN.  Bidders may suggest best configuration of equipment for this particular part of the project.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

6

10Gb SFP+ transceivers

Cabling

3

Cat6 Network Drops

Switches

2

Aruba (JL256A) with Stacking Cables (J9281D) or functional equivalent

Switches

5

Aruba (JL256A) with 48-port patch panels or functional equivalent

Switches

2

Aruba (JL356A) or functional equivalent

Switches

1

Aruba (JL357A) or functional equivalent

Wireless Access Points including licenses

62

Aruba or functional equivalent

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

 

Compatibility Requirement

All requested equipment must be compatible with existing Aruba hardware.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.



There is an additional document associated with this IFCB. Please click the buttons to download the document.

SOUTH_SIDE_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions68.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Good Morning, We are interested in submitting a bid for your project, however due to COVID our company is currently under travel restrictions. In light of this fact, would it be possible for the mandatory site visit requirement to be waived? Thank you for your consideration.

Answer:

Sorry, I will not waive the site visit.  It is important that the possible vendors look at one of the switches in the on of our buildings.