school St Joseph School District
IFCB Posted : Oct 23, 2020
Bid Deadline : Friday, Dec 4, 2020

Questions Due By : Tuesday, Nov 3, 2020
Applicant Address : Saint Joseph, MO 64501
IFCB ID : 210002404

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT B (ONLY): It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A (ONLY): Vendors who wish to bid on Project A must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Winning bidder is required to be bonded for five percent (5%) of the proposed amount of the project.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Bidders must bid prevailing wage.

 


Services and Equipment Requested :

CATEGORY TWO

 

INTERNAL CONNECTIONS

 

MANDATORY SITE VISIT - PROJECT A (ONLY)

 

Vendors wishing to submit bids for Internal Connections Project A must attend one of two mandatory site visits. The site visits will be held on October 28th and November 2nd at 8:00am.  Vendors will report to 3401 Renick, St. Joseph, MO 64507.  Bids for Project A from vendors who did not attend either of the site visits will be disqualified.


PROJECT A – PROJECT NARRATIVE

 

For this E-rate project the district wants to completely re-cable our three high schools, with the exception of some camera cabling and miscellaneous cabling that has been recently added/replaced.  This would entail running multiple cables to each classroom for access points, wall ports, phones, etc.  It would also entail running multiple cables to each office/desk area for computer, phone, etc.  In addition, cables would be run to each of our managed printers/copiers in each building.  At two of the high schools, the district needs cabling run for an access point and wall jack in our Field Houses.  They want specific colors for different cable uses.  Old cabling needs to be removed, with the exception of the new camera cabling and other miscellaneous cabling that has been recently added/replaced.  Any old wall ports not replaced for reuse will need to be capped.  One of the network racks and one cabinet at Central High School will need to be moved from their current location to a new location as part of this project.  Number of drops and amount of cabling needed is an estimate. Work must be done in such a way as to not disrupt teaching and learning, so work may need to be done on nights and/or weekends to avoid teachers and students losing access during the school day.  The proposal should describe how work will be done to avoid educational disruption. Installation will be required of all items under Cabling category below, including capping of any old, unused network drops/ports. All cables installed must be certified.  Installation of the rack, and re-installation/plugging in of access points will also be necessary.  Maps of each High School are available for download. 

Approximate cabling drop counts for each High School are as follows:

·         Benton High School:  APs – 65; Phones – 105; Other data drops - 310

·         Central High School:  APs – 117; Phones – 165; Other data drops - 807

·         LaFayette Senior High School:  APs – 67; Phones – 105; Other data drops - 364

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

2,300

Cat6A Plenum Network Drops/Approx. 633,000 feet (3 High Schools) (Phones-orange, Data-Blue, APs-Green) This should include all patch panels, ends, jacks and patch cables at the switch end that are 1ft in length matching the color of the wire ran.  Keystones and patch jacks must match color.

Cabling

1

OM4 fiber run est. 500 feet

Racks

1

Tripplite 26U Wall Rack, at least 24” deep or functional equivalent

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A (ONLY): Vendors who wish to bid on Project A must attend one of two mandatory site visits. Vendors who submit a bid for but have not attended a meeting will be disqualified.


 

PROJECT B SWITCHES

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

12

Extreme switch power supplies 715 AC PSU (10951) or functional equivalent

Antennas, Connectors and Related Components

6

Extreme Switch fan – Summit Fan Mod FB (10945) or functional equivalent

Antennas, Connectors and Related Components

12

Extreme Power cord (Notched) (10099) or functional equivalent

Switches

6

Extreme Core switches X460-G2-48P Base (16704) or functional equivalent

Switches

1

Extreme 48-port POE switch w/power cable (16535)  or functional equivalent

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).


PROJECT B Compatibility Requirement

The requested switches must be compatible with existing Extreme hardware.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT B (ONLY): It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Winning bidder is required to be bonded for five percent (5%) of the proposed amount of the project.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Bidders must bid prevailing wage.

Questions Received with Applicant Answers   ( Ask Questions? )




Does this IFCB #210002404 super cede the previous IFCB # IFCB ID: 210001829?

Answer:

It does – we had to cancel IFCB # 210001829.

Do you require configuration and installation on Project B?

Answer:

No configuration or installation needed for Project B.

CRW Consulting here, below are the Q&As from the walkthrough.

Answer:

How much slack is needed for the additional cable in the ceiling?

            15 ft.

 

Will a lift be needed?

            Yes, in some areas, and we do not have one to provide.  It will need to be provided by the bidder.

 

Is raceway needed?

            Yes, in areas where the cabling will come down a classroom wall, etc.