school Camden Public Schools
IFCB Posted : Oct 22, 2020
Bid Deadline : Friday, Dec 11, 2020

Questions Due By : Tuesday, Nov 10, 2020
Applicant Address : Camden, AR 71701
IFCB ID : 210002326

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12-month period.  This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one-year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A (CABLING) ONLY: Vendors who wish to bid on Project A (Cabling) must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Service providers are required to bid the entire project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 


Services and Equipment Requested :

CATEGORY TWO

 

MANDATORY SITE VISIT – PROJECT A (CABLING) ONLY

Vendors wishing to bid on the Category Two Internal Connections Project A must attend one of two mandatory site visits.  The site visits will be held on November 2nd and November 9th.  Vendors should report to 625 Clifton Street, Camden, AR, at 9:30AM and check in with Sheila Jacobs.  Vendors must wear a mask and practice social distancing when able.

 

INTERNAL CONNECTIONS

 

PROJECT A - CABLING

The district would like to rewire the Camden Fairview Intermediate School with new Cat6e wire.  They are currently using Cat5.  The district has purchased new computers and they are experiencing bottle neck issues.  Their new equipment is not working well with the old wiring.  All cabling must be industry compatible and certified.  Bids from vendors for Project A that did not attend one of the mandatory site visits will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A (CABLING) ONLY: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

410

Cat6e Leviton or functional equivalent

 

 

PROJECT B – CACHING SERVERS

The district is currently using computers as caching servers and they are not very reliable.  These new caching servers will be used during the district’s testing window.  There is no site visit for Project B.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Caching Server

4

Poweredge T340/Dell or functional equivalent

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Service providers are required to bid entire hardware project/upgrade.  Bids for individual components of a single project will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Camden_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions63.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Do you have a spec sheet from the manufacturer for the caching software that you will be using? If so, can you please upload that. If not, what specs are you looking for?

Answer:

PowerEdge Server T340

Processor: Intel Xeron E2234 3.6 GHz

Memory 16 GB

HD:  1 TB sata

Raid: C7 unconfigured Raid for HDD

OS: Windows Server 16 – Bids for functional equivalents accepted

On the caching server are you wanting room for growth or just to meet the spec of the caching software?

Answer:

On the caching server are you wanting room for growth or just to meet the spec of the caching software?

Just the specs that were sent in previous question 

Are you looking for a support contract for the caching servers after installation? If so, what SLA's? How many years warranty do you want on the caching servers?

Answer:

No, we did not request BMIC on this IFCB.

Do we need to register for which site survey we will be attending?

Answer:

There is no need to register.  However, there will be a sign in sheet.

When is the planned installation date?

Answer:

Installation is based upon when we are funded.  If funds are made available during the school year, then the installation will happen after school hours. If funds made available during the summer then the installation will happen over the summer.

• Do you only need 1x1TB drive or more? Please specify quantity • What network connectivity is needed? • What type and length of support is needed? • What version of iDrac is needed?

Answer:

• Do you only need 1x1TB drive or more?   Yes   Please specify quantity-1

• What network connectivity is needed?  Ethernet

• What type and length of support is needed?  Whatever comes with the server, but please price it separately (if it costs extra) – we did not request BMIC.

• What version of iDrac is needed? 9 basic

• Do you only need 1x1TB drive or more? Please specify quantity • What network connectivity is needed? • What type and length of support is needed? • What version of iDrac is needed? Also can you tell me per server: How many physical processors How many cores per physical server Total core count per server How many VM's will live on this physical server

Answer:

• Do you only need 1x1TB drive or more?   Yes   Please specify quantity-1

• What network connectivity is needed?  Ethernet

• What type and length of support is needed?  Whatever comes with the server, but please price it separately (if it costs extra) – we did not request BMIC.

• What version of iDrac is needed? 9 basic

The listing shows Cat6e cabling requirement. Can you please clarify if this is Cat6 or Cat6A or can you provide specifics about the Cat6e requirement, MHz and or needed speeds? Also, is cable removal required of the old Cat5e? And will we need to dispose of the cable in the School's dumpsters or haul off waste to be disposed by the vendor? Thank you.

Answer:

Question : The listing shows Cat6e cabling requirement. Can you please clarify if this is Cat6 or Cat6A or can you provide specifics about the Cat6e requirement, MHz and or needed speeds?Cat6a

Also, is cable removal required of the old Cat5e? Yes cable removal is required of the old Cat5.

And will we need to dispose of the cable in the School's dumpsters or haul off waste to be disposed by the vendor?  Cable is to be hauled off and disposed of by vendor.

Please clarify from the walkthrough, what port size patch panels need to be provided in the MDF closet, 24 port or 48 port?

Answer:
24 port

Can we get an approximate count of how many of the drops will require raceway? Above the drop ceiling how do want the cable placed (i.e.jhooks, bundled laying on the tile, etc.?)

Answer:

Question : Can we get an approximate count of how many of the drops will require raceway? 4 raceway and 1 conduit.

Above the drop ceiling how do want the cable placed (i.e.jhooks, bundled laying on the tile, etc.?) jHooks

How many user cals do you need?

Answer:
How many user cals do you need?  5