school Lead Hill Public School District 4
IFCB Posted : Oct 21, 2020
Bid Deadline : Wednesday, Dec 9, 2020

Questions Due By : Saturday, Nov 7, 2020
Applicant Address : Lead Hill, AR 72644
IFCB ID : 210002228

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12-month period.  This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one-year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTION PROJECTS A & BS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.


Services and Equipment Requested :

10/28/20 - A MAP FOR DROP LOCATIONS HAS BEEN ADDED. Measurments are not to scale and we are requesting bids for 50 total drops at the HS (which may not match the map total).

10/28/20 UPDATE:  The Category Two Internal Connection Project B name has been changed to “Racks/UPS for Core Network Closet” to correctly describe the project and match the C2 Cover Page available for download.


CATEGORY TWO

 

VOLUNTARY SITE VISITS

Vendors wishing to bid on the Internal Connections Projects may attend one of five voluntary site visits between November 2nd and November 6th from 9:00AM – 1:00PM.  Vendors should report to either the District Office or High School Office at 6966 Miilum Road, Lead Hill, AR.  Vendors will be required to wear masks and have their temperature taken.  Vendors may also be asked for their name and phone number for contact tracing.

 

INTERNAL CONNECTIONS

Applicant wants to re-cable the High School for future connectivity for students to provide 7-8 network drops per classroom for expandability and faster connections.  Applicant also wants to consolidate the core network room into one single network rack that has the equipment backed up with clean power provided by a comparable UPS.

 

PROJECT A – Cabling for High School

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

50

Cat6e or better, non-plenum

 

PROJECT B – Rack/UPS for Core Network Closet

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Racks

1

Racksolutions 42U Standing Network Rack, EIA 3/8” square holes, EIA 19” Standard Rack width, 45” to 48” mounting depth or functional equivalent

UPS/Battery Backup

2

1500-2000VA, 1200-1500Watts or functional equivalent

 

Compatibility Requirement Project A

All cabling must be compatible with RJ-45 ports and jacks.


Compatibility Requirement Project B

Rack must be compatible with standard 19” mounting.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B:  It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B:  Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B:  Service providers are required to bid the entire Project A and/or Project B.  Bids for individual components of a single project will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B:  Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B:  Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or
Huawei) will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Lead_Hill_C2_COVER_PAGE1.pdf
2021_C2_Bidding_Instructions60.pdf
Erate_drop_layout.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Do we need to register for which site survey we will be attending? Do you have a brand preference (make or model) on the UPS?

Answer:

You will need to call and make an appointment ahead of time for a site visit. It doesn't matter which bid though. I do not have a brand preference but I do have a VA and wattage preference. 

They can call 870-436-5250 and speak to our district secretary Spring Bailey. They will need to say they are a vendor doing a site visit for E-rate and need to meet with Zack Stephens. My secretary will have a sign in sheet ready for them when they get here. 

Will a diagram with the mdf and idf closets be uploaded and have each cable drop marked? If so, will the diagram be to scale so we can estimate distance/length?

Answer:

A map has been added. Measurements are not to scale and we are requesting bids for 50 total drops at the HS (which may not match the map total).

Can we get some additional specifications on the rack. Is there a model number? How many posts? Closed rack? Locking or not? Etc.

Answer:

Standing rack, 42U preferably, Closed and lockable. With the 3/8 standard square holes for universal mounting. The rack needs to be moveable. NOT attached to the floor or wall. 

Can you please advise the ceiling type. Is it open or drop? Is there any existing structured cabling in place that we can follow with the new cables or will we need to make a new path with jhooks etc? Are there any special construction conditions since this is a tornado safe building? Is there a preferred type of patch panel and is there room in the existing rack to install the patch panels?

Answer:

The ceiling type is drop style. Yes there is some existing cabling but some rooms may not have a clear path. Cables can be attached to the drop cables for the ceiling. I don't know of any special conditions, it is all on one side of the firewall in the building so you won't have to breach that. The patch panel needs to be RJ45 female and needs to be cabled on the T568B cable standard. I hope that answers your questions.