school Muskogee ISD 20
IFCB Posted : Nov 17, 2020
Bid Deadline : Monday, Jan 11, 2021

Questions Due By : Wednesday, Dec 9, 2020
Applicant Address : Muskogee, OK 74401
IFCB ID : 210004636

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12-month period.  This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one-year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

 

·         DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Service providers are required to bid the entire project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.


Services and Equipment Requested :

UPDATE 12/3/20: Q&As from the walkthrough have been added

CATEGORY ONE


C1 Network Equipment

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

6

Aruba 8325-48Y8C or functional equivalent

Switches

2

Aruba 6300M or functional equivalent, must include 2 x 25GbE transceivers per switch

Switches

1

Aruba 2930F 48G PoE+ (JL256A) or functional equivalent, must include 2 x 10 GbE transceivers

Antenna, Connector and Related Components

14

Aruba 100B QSFP28 LC LR4 10km SMF 2-strand transceiver or functional equivalent

Antenna, Connector and Related Components

4

3 meter patch cables for switches

 
DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.


CATEGORY TWO


MANDATORY SITE VISIT

Vendors wishing to bid on the Category Two Internal Connections Project A must attend one of two mandatory site visits.
  The site visits will be held on December 1st and December 8th.  Vendors should report to the High School, A Building, 3600 East Shawnee Road at 10:00AM.  Bids from vendors who did not attend either of the site visits will be disqualified.

INTERNAL CONNECTIONS

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

24

10g SFP + LC LR transceivers

Cabling

3

Fiber runs, approximately 350ft; 450ft; 350ft

Rack

1

4-post rack

Rack

3

Wall mount racks

Switches

50

Aruba 6200F POE+ 48 port switches or functional equivalent

UPS/Battery Backup

4

No preference

 

NOTE:  We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Service providers are required to bid the entire project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

D
ISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

MUSKOGEE_C1_COVER_PAGE1.pdf
MUSKOGEE_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions121.pdf
E-rate_walkthrough_questions_12_1_20.docx

Questions Received with Applicant Answers   ( Ask Questions? )




Will the fiber runs be outside or inside?

Answer:
The fiber runs are all indoor. 

For the Aruba 8325's do you need front-to-back or back-to-front airflow? Will the Aruba 8325's be installed in a 2 post or 4 post rack? **A 2 post or 4 post rack kit is required when ordering**

Answer:

We need front-to-back airflow for the Aruba 8325's. They will be mounted in 4 post racks.