school Bixby ISD 4
IFCB Posted : Nov 17, 2020
Bid Deadline : Wednesday, Dec 30, 2020

Questions Due By : Friday, Nov 27, 2020
Applicant Address : Bixby, OK 74008
IFCB ID : 210004620

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12-month period.  This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one-year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

·         DISQUALIFICATION FACTOR INTERNET ACCESS: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

 

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of a single project will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 

·         DISQUALIFICATION FACTOR MIBS PROJECTS C & D: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR MIBS PROJECTS C & D: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.


Services and Equipment Requested :

CATEGORY ONE

INTERNET ACCESS

Applicant currently has 1GB bandwidth is specifically requesting bids for up to 10GB bandwidth.   Applicant is requesting a multi-year scalable contract that provides the option to increase bandwidth during the term of the contract.  The terminating address for this circuit is 301 S. Riverview, Bixby, OK 74008.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

DISQUALIFICATION FACTOR INTERNET ACCESS: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.


CATEGORY TWO

INTERNAL CONNECTIONS (IC)

The switches will be used district wide to replace existing equipment.  The district is requesting bids for equipment only (Project A) and installation/setup/configuration services separately (Project B).

IC PROJECT A – EQUIPMENT ONLY

This Project A is for the purchase of equipment only.  Do not include any installation/set up/configuration costs in this Project. 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Switches

40

Aruba 48 port POE or functional equivalent

UPS/Battery Backup

40

No preference

 

NOTE:  We are requesting switch licenses on this IFCB which sometimes may be categorized as BMIC by USAC (the BMIC box on the Form 470 has been checked to cover this scenario).

COMPATIBILITY REQUIREMENT – PROJECT A:  Switches must be 10G compatible

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.


IC PROJECT B – INSTALLATION/SET UP/CONFIGURATION ONLY

This Project B is for the installation/set up/configuration of the switches requested under Project A.  No installation/set up/configuration is requested for the UPS devices.  Do not include any equipment costs in this Project.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.


MANAGED INTERNAL BROADBAND SERVICES (MIBS)

MIBS PROJECT C – FIREWALL (existing equipment) 

Type of Equipment

Quantity Vendor Should Bid

 

Make/Model

Firewall

1

Fortigate 600E

 

MIBS PROJECT D – WIRELESS CONTROLLER/ACCESS POINTS (existing equipment) 

Type of Equipment

Quantity Vendor Should Bid

 

Make/Model

Wireless Access Points

22

Aruba 105

Wireless Access points

447

Aruba 205

Wireless Access Points

131

Aruba 305

Wireless Controller

1

Aruba 7220

 

DISQUALIFICATION FACTOR MIBS PROJECTS C & D: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR MIBS PROJECTS C & D: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.



There is an additional document associated with this IFCB. Please click the buttons to download the document.

C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions120.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Pertaining to the UPS/Battery Backup: • Is there a specific VA rating required for the UPS system? If so, please specify (e.g. 1500VA): • Will the UPS hardware be mounted in a 2-post rack, 4-post rack, tower format, or mix? Please specify: • Will the UPS hardware require network monitoring and management (i.e. require built-in NIC)? If so, please specify:

Answer:

Tripp Lite UPS 1500VA 1350W Line Interactive Smart Rackmount AVR 120V 2U. Bids for functionally equivalent equipment will be accepted.

For MIBS Project C and Project D, is the district requesting managed services, or manufacturer support for the items listed?

Answer:

We are requesting bids for managed services.