school Royse City ISD
IFCB Posted : Nov 17, 2020
Bid Deadline : Wednesday, Dec 30, 2020

Questions Due By : Friday, Nov 27, 2020
Applicant Address : Royse City, TX 75189
IFCB ID : 210004605

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

 

·         LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 


Services and Equipment Requested :

Category 1

Leased Wide Area Network Circuits – 8 connections any delivery/technology type. Leased dark fiber vendors should bid 2 strands. Leased lit fiber vendors should bid 10 GB. District prefers a 24-month contract with five one-year voluntary renewals.

Hub – 810 Greenville Road, Royse City to each school below:

Davis Elementary – 1500 FM 1777, Royse City
Ruth Cherry Elementary – 1400 FM 1777, Royse City
Miss May Vernon Elementary – 100 Miss May Drive, Fate
Anita Scott Elementary – 1401 Erby Campbell Blvd., Royse City
W.R. Fort Elementary – 2801 FM 35, Royse City
Harry Herndon Elementary – 300 Blackland Road, Royse City
Ouida Baley Middle School – 1310 Hwy 66, Royse City
Royse City High School – 700 S. FM 2642, Royse City

 

LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Questions Received with Applicant Answers   ( Ask Questions? )




The RFP only asks for a 2-year term with up to 5-years of extensions. I see Special Construction was selected on the 470 which allows districts to amortize their construction costs over 4-years. Would the district allow a 5-year contract that would allow them to fully realize the Special Construction benefit? Special construction is a game-changer and allows the district to permanently lower the monthly WAN price. We expect Special Construction to only be around for a very limited time. Utilizing this benefit allows the school to pay the non-discount NRC over 4 years. I wanted to reach out since this is outside of your 2-year ask in the RFP. Allowing for long term options forces vendors to provide the best TCO and allows the district to accurately compare bids apples to apples. Otherwise, the 2-year term will only attract incumbent providers who have public only systems which are oversubscribed and provide just a VLAN option. Thanks!

Answer:

We are truly looking for a two year term.

Is there any additional information about this proposed WAN project than the 470 and the ~2 page IFCB? Sometimes districts release additional RFP packages with information on terms and expected network design.

Answer:

That is all of the information available – there are no other documents about that project.