school Lamar Public School District
IFCB Posted : Nov 13, 2020
Bid Deadline : Wednesday, Dec 30, 2020

Questions Due By : Monday, Nov 23, 2020
Applicant Address : Lamar, AR 72846
IFCB ID : 210004258

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR BMIC BOTH PROJECTS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC BOTH PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC BOTH PROJECTS: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


Services and Equipment Requested :

UPDATE 12/2/20: Bid deadline has been extended.

UPDATE 12/1/20: Serial Numbers have been uploaded as an attachment

Category 2

Basic Maintenance of Internal Connections (BMIC): Project A – District would like manufacturer’s support for items below.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

3

Extreme X450-G2-48

Switches

5

Extreme X440-G2-48

Switches

4

Extreme X440-G2-24

Switches

9

Extreme C5G124-48

Switches

3

Extreme C5G124-24

Switch

1

Extreme 08G20G2-08P

Switch

1

Extreme 8G20G4-24

Switches

2

Extreme X450-G2-24

Wireless Controller

1

Extreme V2110

Wireless Controller

1

Extreme C35

 

DISQUALIFICATION FACTOR BMIC BOTH PROJECTS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC BOTH PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC BOTH PROJECTS: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 

Basic Maintenance of Internal Connections (BMIC): Project B – District would like a monthly block of time to maintain the items below.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

3

Extreme X450-G2-48

Switches

5

Extreme X440-G2-48

Switches

4

Extreme X440-G2-24

Switches

9

Extreme C5G124-48

Switches

3

Extreme C5G124-24

Switch

1

Extreme 08G20G2-08P

Switch

1

Extreme 8G20G4-24

Switches

2

Extreme X450-G2-24

Wireless Controller

1

Extreme V2110

Wireless Controller

1

Extreme C35

 

DISQUALIFICATION FACTOR BMIC BOTH PROJECTS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC BOTH PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC BOTH PROJECTS: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

LAMAR_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions119.pdf
Serial_Numbers.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Extreme requires that the serial numbers for the devices be reported to them to receive pricing on the licensing. Can we get the serial numbers?

Answer:
The serial numbers have been added as an attachment to the IFCB.