school Prairie Grove School Dist 23
IFCB Posted : Nov 12, 2020
Bid Deadline : Monday, Jan 11, 2021

Questions Due By : Wednesday, Dec 9, 2020
Applicant Address : Prairie Grove, AR 72753
IFCB ID : 210004140

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 

 


Services and Equipment Requested :

UPDATE 12/9/2020 - Maps for Junior High are not intended for this IFCB. There will be a new IFCB posted at a later date which includes the Junior High Maps.

UPDATE 12/9/2020 - Maps for Junior High are now available.

Category 1

 

Internet Access – Please provide bids for 1 GB dedicated internet circuit and 2 GB dedicated internet circuit. Terminating address for this circuit is Administration Building, 102 East Buchanan St, Prairie Grove, AR 72753. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled. 

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Voluntary Site Visit – Vendors wishing to bid on a leased lit fiber, leased dark fiber or Self-Provisioned network can attend a voluntary site visit either December 1, 2020 or December 8, 2020. Both will begin at 9:00am. Vendors should report to the Administration Office at 102 E. Buchanan Street, Prairie Grove, AR 72753.

 

Leased Wide Area Network Circuits – 3 connections any delivery/technology type. Leased dark fiber bidders should bid 2 strands. Leased lit fiber bidders should bid 10 GB. Please provide 5-year term pricing. From Administration Building, 102 East Buchanan St, Prairie Grove, AR 72753 to the following:

 

1.       Middle School – 806 North Mock Street

2.       High School – 500 Cole Drive

3.       Junior High School – 801 West Bush Street

 

LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

Self-Provisioned Networks: District will accept bids for any type of technology that can achieve our connectivity goals (fiber, wireless, etc.). Fiber must be capable of running 10 Gbps speeds, be single-mode, with 6 to 12 strands of fiber. The fiber must be terminated, tested and labeled. 3 connections, from Administration Building, 102 East Buchanan St, Prairie Grove, AR 72753 to the following:

 

1.       Middle School – 806 North Mock Street

2.       High School – 500 Cole Drive

3.       Junior High School – 801 West Bush Street

 

C1 Network Equipment: District would also like manufacturer’s support for switch.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Switches

1

Aruba core switch 3810M (JL430A) bundle to include modules, fans and power supply or functional equivalent

Antennas, Connectors and Related Components

2

10 GB SFP (Single-mode SFP+) Aruba/HP or functional equivalent

Antennas, Connectors and Related Components

2

Single-Mode 10 Gbps fiber patch cables 3 meters

Antennas, Connectors and Related Components

1

Fiber distribution panel

 

DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

Operations and Maintenance Services – 3 connections, all from Administration Building, 102 East Buchanan St, Prairie Grove, AR 72753 to the following:

 

1.       Middle School – 806 North Mock Street

2.       High School – 500 Cole Drive

3.       Junior High School – 801 West Bush Street

 

Category 2

 

Internal Connections

 

Voluntary Site Visit – Vendors wishing to bid on C2 can attend a voluntary site visit either December 1, 2020 or December 8, 2020. Both will begin at 9:00am. Vendors should report to the Administration Office at 102 E. Buchanan Street, Prairie Grove, AR 72753.

 

Project A – Switches and SFP:

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Switches

12

Aruba 2930F 48 port (JL558A) including Aruba Central 5-year licenses or functional equivalent

Antennas, Connectors and Related Components

2

Single-Mode SFP+ Aruba/HP 10 Gbps or functional equivalent

 

Project B – Wireless Access Points – District will need mounting and installation for all access points. The High School will need 65 AP. Vendor will need to remove existing AP, mount and connect new AP. The Junior High will need 40 AP. These are for new construction. They will need to be installed and connected.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Wireless Access Points

99

Aruba AP515 including 5-year Aruba Central licenses or functional equivalent

Wireless Access Points

6

Aruba AP534 including 5-year Aruba Central licenses or functional equivalent

 

Project C – UPS

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

UPS/Battery Backup

3

Eaton 5PX 1500RTN or functional equivalent

 

COMPATIBILITY REQUIREMENT

All equipment must be compatible with OSPF routing. Aruba and Cisco switch compatible as well. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.

Basic Maintenance of Internal Connections (BMIC) – District would like manufacturer’s support contracts for both projects to be able to manage and update equipment.

 

Project D – Switch BMIC

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Switches

12

Aruba 2930F 48 port (JL558A) or functional equivalent

 

Project E – WAP BMIC

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Wireless Access Points

99

Aruba AP515 or functional equivalent

Wireless Access Points

6

Aruba AP534 or functional equivalent

 

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

PRAIRIE_GROVE_C1_COVER_PAGE.pdf
PRAIRIE_GROVE_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions118.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




The Form 470 Number 210004140 lists MIBS. Is the district seeking bids for a managed WIFI solution that includes a monthly fee for service?

Answer:
No. MIBS was selected on the 470 because USAC will sometimes consider licenses that include monitoring as MIBS.

For the leased lit fiber proposal, at the Admin, which option does the district require: 1) three separate 10 Gbps hand-offs (one from each school) 2) a single 10 Gbps hand-off with all three schools coming over that connection 3) a single 30 Gbps hand-off with all three schools coming over that connection?

Answer:

We are seeking three separate 10 Gbps connections from the admin building to each campus.

Do you have a preferred term on the internet access or leased WAN project?

Answer:
5 years on both

Are you requesting a 2 GB dedicated internet circuit or can we give you two 1GB dedicated internet circuits? Thank you!

Answer:

Two 1GB internet circuits will be fine, but we would like the most cost-effective bid you can provide. If the most cost-effective bid you can provide for 2 Gbps is two 1 Gbps circuits that is okay.