school Stroud ISD 54
IFCB Posted : Nov 9, 2020
Bid Deadline : Friday, Jan 1, 2021

Questions Due By : Wednesday, Nov 25, 2020
Applicant Address : Stroud, OK 74079
IFCB ID : 210003653

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         DISQUALIFICATION FACTOR LEASED LIT FIBER: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

 


Services and Equipment Requested :

UPDATE 12/4/2020 - Bid deadline has been extended.

Category 1

Leased Lit Fiber Circuits - 5 x 1GB bandwidth. Please provide bids for a 1 year term. Please also include pricing for maintenance and technical support.

 

1.       From the Middle School (212 W 7th St) to the Coliseum (1086 East 7th St)

2.       From the Middle School (212 W 7th St) to the Memorial Gymnasium (803 N 2nd Ave)

3.       From the Middle School (212 W 7th St) to the Old Middle School (720 N Gillispie)

4.       From the Middle School (212 W 7th St) to Parkview Elementary (119 E 10th St)

5.       From the Middle School (212 W 7th St) to new HS 1096 East 7th St

All WAN connection addresses are in Stroud, OK 74079.

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

DISQUALIFICATION FACTOR LEASED LIT FIBER: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Internet Access – 2 x DSL type connection, 3 Mb/512 Kb to 824 E Seventh St, Stroud, OK 74079. These connections are for the Softball Building and the Softball Hitting Facility. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Category 2

Voluntary Site Visits - Vendors wishing to bid on C2 can attend a voluntary site visit either November 17, 2020 or November 24, 2020. Both days will have appointments available between 9:00 am and 10:30 am. Appointments will be required for scheduling between these times. Vendors should email to Joe Van Tuyl at jvantuyl@stroud.k12.ok.us to set up a time for a site visit on one of these dates. THIS EMAIL IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.

Internal Connections: Installation and configuration of switches is needed. Please also include any necessary licensing.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Switches

16

48 Port PoE with 10 GB uplink and Stacking/Extreme Network

Switches

4

24 Port PoE with 10 GB uplink and Stacking/Extreme Network

Switches

2

8 Port PoE with 10 GB uplink and Stacking/Extreme Network

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

Winning bidder must have appropriate licensing requirements to operate in the State of Oklahoma, provide Proof of Public Liability Insurance and Worker’s Compensation Insurance of not less than $1,000,000.00 with the Stroud Public Schools names as an additional insured before work begins. Winning vendor will also need to complete the non-kickback affidavit, business relationship affidavit and vendor application form.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

Basic Maintenance of Internal Connections (BMIC) – District would like manufacturer’s support for these items:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Switches

16

48 Port PoE with 10 GB uplink and Stacking/Extreme Network

Switches

4

24 Port PoE with 10 GB uplink and Stacking/Extreme Network

Switches

2

8 Port PoE with 10 GB uplink and Stacking/Extreme Network

 

District reserves the option of accepting or declining individual elements of BMIC for any of the individual devices accepted as a part of the equipment bid list. Winning bidder must have appropriate licensing requirements to operate in the State of Oklahoma, provide Proof of Public Liability Insurance and Worker’s Compensation Insurance of not less than $1,000,000.00 with the Stroud Public Schools names as an additional insured before work begins. Winning vendor will also need to complete the non-kickback affidavit, business relationship affidavit and vendor application form.

 

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

STROUD_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions110.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




CRW Consulting here, one question from a walkthrough is below.

Answer:

"What is the size of your pipe?" I responded that it was 500 megabytes.

--Are there multiple network racks at any site - MS, ES or old MS? --Or other small switch locations? Not sure where the 8-port switches would be placed. --Is the fiber connection that is currently in the switch from the Category 1 WAN? --If so, is that a 1G multi-mode handoff? --Do you need multi-gig switches - ports with 1G & 2.54G capability? Some of the newer "ax" wireless access points have multi-gig capability.

Answer:

There are multiple racks. There are some small switch locations which I included on the list at areas on these particular sites. The fiber connection currently in the switch is from the Category 1 WAN. I am unsure of whether it is a multi-mode handoff. I am open to multi-gig switches.

CRW Consulting here, below are Q&As from the walkthrough.

Answer:

  • "Are we using Extreme switches?"   Response: " I think that is a part of the detail in my information submission."
  • "Is this for layer 2 or layer 3?"  Response:  "I am not sure what those terms apply to. I expect to replace with commensurate switches."
  • "There were no copper or fiber transitions in the ISP.  Do we need to add?"  Response: "No."
  • "Do we want full POE for all switches?"    Response:  "Yes."
  • "Is there any requirement for multi gig ports?"   Response: " We are looking at commensurate replacements."
  • "What is the District looking for in basic maintenance?"  Response: "Standard warranties."