school Sanger ISD
IFCB Posted : Nov 9, 2020
Bid Deadline : Monday, Dec 28, 2020

Questions Due By : Friday, Nov 20, 2020
Applicant Address : Sanger, TX 76266
IFCB ID : 210003636

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-D: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-D: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-D: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR BMIC PROJECTS E AND F: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION BMIC PROJECTS E AND F - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 

 

 


Services and Equipment Requested :

UPDATE 11/30/20: The bid deadline has been extended.

UPDATE 11/18/20: Due to COVID restrictions, the voluntary site visit for tomorrow, 11/19 has been cancelled. We are unsure if we will be able to reschedule at this time. Maps for fiber runs and WAPs have been added.


UPDATE 11/11/20 - Serial numbers for the WAPs have been added

Category 1

Network Equipment:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Antennas, Connectors and Related Components

14

Cisco 10 GB SFP or functional equivalent

 

DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

Category 2

Internal Connections

Voluntary Site Visits – Vendors wishing to bid on C2 can attend a voluntary site visit November 18, 2020 or November 19, 2020. Both will be at 9:30am. Please report to 101 Indian Lane, Sanger, TX 76206.

Project A – Wireless Access Points: Installation will be needed for the district wide Wireless AP refresh.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Wireless Access Points

296

Aerohive/Extreme including licensing or functional equivalent

 

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

Project B – HS Fiber – Repair/replace fiber between network closets at Sanger HS.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Cabling

6

Fiber to HS Closets, multi-mode, all indoors

 

Project CCaching Servers

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Caching Server

6

Apple or functional equivalent

 

Project D – UPS

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

UPS/Battery Backup

2

Tripp Lite or functional equivalent

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-D: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-D: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-D: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Basic Maintenance of Internal Connections (BMIC) – District would like manufacturer’s support on both projects.

Project E – Wireless Access Points:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Wireless Access Points

296

Aerohive/Extreme or functional equivalent

 

Project F – Firewall: Basic annual maintenance for existing firewall.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Firewall

1

Fortigate 2200E

 

DISQUALIFICATION FACTOR BMIC PROJECTS E AND F: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION BMIC PROJECTS E AND F - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 

Questions Received with Applicant Answers   ( Ask Questions? )




These questions are specifically for the cache requirement. Thank you for the review and response. General Network Details 1. Is the district still a mix of Apple, PC, and Chrome devices? 2. Is the connection size still 500 Mbps? 3. Be it 500 mbps or more, how much is being used at peak time (pre-covid if many students are still distance learning) Caching specific 4. Scale of 1 to 5, how important is ability to cache YouTube in your evaluation? 5. Same question for ability to cache all major software updates (Apple, Windows, Chrome) at a high level? (70% or higher). 6. Is there any additional functions besides caching that you feel is essential in terms of your evaluation process? 7. Are there any specific benefits not identified that are valuable or any issues that you are looking to avoid that lead you to including caching on your 470?

Answer:

1. Is the district still a mix of Apple, PC, and Chrome devices?  Caching is for Apple devices only, we are 95% Apple

 

2. Is the connection size still 500 Mbps?   10 GIG

 

3. Be it 500 mbps or more, how much is being used at peak time (pre-covid if many students are still distance learning) Caching specific   We average about 700MB consistently, spiking up to 1.5 on occasion.

 

4. Scale of 1 to 5, how important is ability to cache YouTube in your evaluation?   5, being the lowest  My main reason for caching is for Software updates and App Store downloads.

 

5. Same question for ability to cache all major software updates (Apple, Windows, Chrome) at a high level? (70% or higher).  Major concern, 1 being most important.

 

 6. Is there any additional functions besides caching that you feel is essential in terms of your evaluation process?   none

 

7. Are there any specific benefits not identified that are valuable or any issues that you are looking to avoid that lead you to including caching on your 470?  none

Is the inside wiring already in place for the 296 wireless access points?

Answer:

Question : Is the inside wiring already in place for the 296 wireless access points?

Yes it is.   Drop ceilings in the majority of locations so the ability to connect to the grids near the existing drops is essential. 

Are you looking for manufacture support or vendor support, or both on project E and F?

Answer:

Manufacturer

What model number do the wireless access points need to be?

Answer:

It depends on the manufacturer.  I do not have that specific information for all different makes of wireless devices. 

Some Aerohive/Extreme networks skus will be changing effective 2021- in order to accommodate AP licensing, can you please provide the serial #'s of the AP's you'd like licensed?

Answer:
The serial numbers have been added to the IFCB.

Can you provide maps showing where you would like fiber installed? Also on the Cat1 will you need SFP+ for multimode or singlemode fiber?

Answer:
Single mode fiber.  We use Cisco routers and switches, various models.  The fiber will run from the MDF to the 6 different IDF closets on that campus.  We will be attaching maps shortly, but they won't be to scale.

Good morning, Would you be able to provide the spec's for the UPS's? best, Monica

Answer:

Approximately 2500 watts, 20-30 minute run time.  Total number of outlets is 24.  

Hi team, Our cable estimator has a few questions about the fiber runs needed and the AP installation. Please see below and thank you: Questions regarding the Sanger ISD High School fiber replacement: Category 2, internal connections, Project B calls for (6) new multimode fiber runs to the HS closets. a. In the Q&A released 11/19/20, the question was asked whether the SFP’s need to be multimode or singlemode fiber (singlemode was the response), so there appears to be a conflict. Which is correct? b. How many fiber strands per cable run are requested/required? c. The released .png file depicts the High School and represents the approximate closet locations affected. This raises the following questions: i. Does the district have a preference in manufacturer of the fiber components i.e., Corning, Panduit, Commscope, etc.? ii. Can we assume the new fiber cables need to be rated for plenum spaces? iii. For the purposes of identifying cable pathway conditions, will any portion of the new fiber runs be routed through cable trays? iv. Are any portion of the existing cables routed through or placed within conduit? v. Are the existing fiber runs placed in corrugated innerduct or are they clad in armored materials without innerduct? vi. Will/can the new fiber runs be placed adjacent or in parallel to the existing fiber runs? d. Is it likely any portion of the fiber placement scope of work and/or the Access Point replacements will require the use of a lift?

Answer:

a.  multimode

b.  6 cable strands per run

c.  no preference in manufacturer

    yes, plenum

    there are no fiber trays

    no conduit

    portions are in corrugated innerduct, not all.  Innerduct is preferred.

    in parallel

    a lift will be required.

Can you please clarify the due time on Tuesday, Dec 22, 2020, since one is not listed? Thank you.

Answer:

All of our IFCB close at 11:59 pm Pacific time on the listed date.

-Will any APs require a lift to mount (18 ft)? -Will any AP require any additional mounting equipment like enclosures, mounting brackets for metal I-beams, or any other mounting hardware not typical to a standard drop grid ceiling? -Will any outdoor APs require any additional grounding and surge protection hardware like lightning arrestors? -Will client be providing all necessary patch cables needed for this project? If not what estimated length and desired color would the client require for the switches at IDFs/MDF? -Will any APs require any additional cabling to include new AP locations that require a new data drop or re-termination, testing, and validation of any existing network drops or anything? -If there’s a mandatory license associated with requested hardware, what is the minimum subscription term length client is willing to accept?

Answer:

A lift will be required in a few locations.

All mounts are ceiling grids

No outdoor APS are being replaced

patch cables are already in place

No new drops are needed.

minimum 1 year subscription, 2 or 3 year is preferred